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Added 1 hour ago
Registry Clerk
Government of Yukon
Whitehorse, YT
Full-time
Strong computer skills and working knowledge of Microsoft Office programs.
Added 2 hours ago
Administrative Assistant, Bilingual (Spanish/English)
Catholic Charities of Eastern Oklahoma
Spanish, ON
Full-time
Support daily front office operations, maintain reception resources, and assist with administrative projects, reports, and operational metrics
Added 3 hours ago
Executive Assistant to Chief Executive Officer
Micro Engineering Tech Inc
Calgary, AB
Full-time
…Assistant to act as the CEO's right hand across four areas: human resources, legal and contracts, administration, and…
Added 4 hours ago
Job Board
MainMicro
Montreal, QC · Greater Montreal Metropolitan Area
Full-time
We are looking for a driven Sales Enablement Manager to lead the design and execution of onboarding, training, and development programs that sharpen our sales team into a high-performance…
Added 4 hours ago
Inside Sales Representative-Small Business Solutions (Hybrid)
ADP
Mississauga, ON
$63,500 to $113,500 CAD / year
Full-time
…backed by experienced sales leadership, award‑winning training programs, clear career paths, and industry‑leading compensation and benefits - including luxury incentive trips and…
Added 5 hours ago
Manager, Central Intake & eReferral
Health Sciences North
Sudbury, ON
Manage human resources which include: recruitment, selection and training.
Added 5 hours ago
Clinical Manager, Extensive Needs Services
Health Sciences North
Sudbury, ON
…clinical services within the new Extensive Needs Services (ENS) Programs locally and across the North. Manage human and fiscal resources, collaborate with community partners on ENS,…
Added 5 hours ago
Manager, Central Intake & eReferral
Health Sciences North
Sudbury, ON
Manage human resources which include: recruitment, selection and training.
Added 5 hours ago
Clinical Manager, Extensive Needs Services
Health Sciences North
Sudbury, ON
…clinical services within the new Extensive Needs Services (ENS) Programs locally and across the North. Manage human and fiscal resources, collaborate with community partners on ENS,…
Added 5 hours ago
Manager, Finance
University of Ottawa
Ottawa, ON · Roger Guindon Hall
Full-time
Human Resources Management: Hires, supervises and evaluates direct reports, and ensures that they have the training and tools needed to efficiently and effectively do their jobs. Applies…
Added 5 hours ago
Mgr. Enterprise Risk Mgm
Rogers Communications
Toronto, ON
As Manager, Enterprise Risk Management (AI, Cyber) for Rogers Bank, this position provides independent second-line oversight of artificial intelligence, technology and cyber risk. The role…
Added 7 hours ago
Assistant Front Store Manager, Hourly Part Time Day
Loblaw Companies Limited
Markham, ON
Part-time
To assist the Front Store Manager (FSM) in managing the human, physical and financial resources of the store and in ensuring that store objectives are achieved by focusing on improving…
Added 7 hours ago
Assistant Front Store Manager, Hourly Part Time Day
Loblaw Companies Limited
Markham, ON
Part-time
To assist the Front Store Manager (FSM) in managing the human, physical and financial resources of the store and in ensuring that store objectives are achieved by focusing on improving…
Added 7 hours ago
Assistant Front Store Manager, Hourly Full Time Flexible Shifts
Loblaw Companies Limited
Toronto, ON
Full-time
To assist the Front Store Manager (FSM) in managing the human, physical and financial resources of the store and in ensuring that store objectives are achieved by focusing on improving…
Added 7 hours ago
Front Store Manager, Salaried Full Time Flexible Shifts
Loblaw Companies Limited
Calgary, AB
Full-time
The Front Store Manager (FSM) is responsible for managing the overall Front Store’s performance. The Front Store includes all areas of the store, including cosmetics, excluding Pharmacy.…
Added 7 hours ago
Front Store Manager, Salaried Full Time Day
Loblaw Companies Limited
West Kelowna, BC
Full-time
The Front Store Manager (FSM) is responsible for managing the overall Front Store’s performance. The Front Store includes all areas of the store, including cosmetics, excluding Pharmacy.…
Added 7 hours ago
Correctional Program Facilitator
Makivik Corporation
Montreal, QC · St Laurent, Quebec
Full-time
Benefits: All marginal benefits available to Makivvik employees annually as outlined in the Makivvik Human Resources Policy Manual such as:
Added 8 hours ago
Site Manager
Waste Connections of Canada
Penticton 1, BC
Full-time
The Site Manager sets the culture and leads the operational team in a healthy, safe and environmentally responsible manner, aligned with the corporate vision, mission and values. The role…
Added 8 hours ago
Senior Consultant/Assistant Manager, Accounting & Reporting Advisory (ARA) - Ottawa
Deloitte
Ottawa, ON
Full-time
As a Senior Consultant/Assistant Manager in the Assurance group, you will:
Added 8 hours ago
Manager, Total Rewards
Deloitte
Toronto, ON
Full-time
A bachelor’s degree in Human Resources, Business Administration, or a related field; a master’s degree or relevant designation, such as CCP, is preferred.
Added 9 hours ago
Client Service Manager (Commercial Damage Insurance) - QUEBEC CITY
Northbridge Financial
QC · Quebec City, Quebec
Full-time
What it’s like to be a Federated Client Service Manager (Commercial Damage Insurance) - QUEBEC CITY?
Added 9 hours ago
Manager, Specialized Services - Youth and Child Care
Ndinawemaaganag Endaawaad Inc.
Winnipeg, MB
Full-time
General Responsibility: The Manager of Specialized Services is responsible for all aspects of the specialized services programs which include, but are not limited to, advocacy across…
Added 9 hours ago
5797 - 3rd Key
Lids
Rosemère, QC
Part-time
…educational history. We collect and use this information for human resources and business management purposes, including identifying and evaluating candidates for employment or future…
Added 9 hours ago
Assistant Store Manager Winners HomeSense Cobourg Shopping Centre
TJX Canada – Winners, Marshalls, HomeSense
Cobourg, ON
$48,592.5 to $68,029.5 CAD / year
Full-time
We’re looking for an Assistant Store Manager who is passionate about fostering an inclusive and supportive environment. In this role, you’ll empower your team to deliver unforgettable…
Added 10 hours ago
Senior Manager, Video Production
St. Joseph Communications
Toronto, ON
$80,000 to $90,000 CAD / year
SJC Media is looking for a Senior Manager, Video Production to lead our video team and help us build the next generation of video & audio production across Toronto Life, Maclean's,…

VON Canada (Ontario)

Administrative Assistant II, Community Support Services - Full-time

London, ON, Canada

Pay: $24.18 to $25.69 CAD / hour
Job type: Full-time
Posting language: English
Posted: Aug 13, 2026

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Original job description

Requisition Details:

Employment Status: Regular, Full-time (1.0 FTE)
Program Name: Community Support Services
Number of Hours Bi-Weekly: 75
Work Schedule: Days
On-Call: No
Existing Vacancy: Yes – we’re currently hiring candidates for an existing vacancy in this position.

Job Summary:

The Administrative Assistant II provides administrative support to the Director of Home & Community Care and oversees office administration for the corresponding District maintaining a high level of confidentiality in all aspects of the position.

Responsibilities:

Performs administrative support for the Senior Management Team.
Provides Administrative support to community corporations where required.
Manages and maintains the calendars, schedules, appointments and travel arrangements for direct reports.
Liaises with the Admin III or alternate to cascade priority requests to the respective leadership team members.
Completes timesheets for all designated groups.
Responds to and/or drafts communications to internal and external stakeholders, both written and oral, on behalf of their direct report.
Documents and populates briefing notes and reports for their direct report.
Pulls/coordinates/reports KPI data for review with their direct report.
Assists management with the maintenance of confidential files such as performance review meetings and files.
Arranges and coordinates meetings, including leadership meetings, and other events.
Prepares agendas, record minutes and circulates appropriately in a timely manner, ensuring attention to detail and accuracy.
Organizes and maintains lists (e.g. vendor, staff distribution lists), filing and archive systems for documents, reference materials, contracts and other materials, in both paper and digital formats, ensuring confidentiality and retrieval of all materials.
Maintains service provider specialty certificates ensuring all appropriate documentation is preserved and tracked.
Processes invoices and accounts receivable, allocating to appropriate cost centres, and follow-up as required to ensure accuracy.
Organizes petty cash and Visa reports for regional leadership. This includes holding relevant money, attaining manager signatures, and completing weekly reconciliation.
Ensures equipment is operational, troubleshoots and facilitates the repair of on-site equipment as needed and ensures equipment and purchased services meet operational needs.
May be responsible to maintain office space plan, liaising with the landlord for storage and space changes and setting up new employees in the office.
May be assigned as the primary contact for all building issues, including building leases, maintenance, security, access and the leasing of office equipment.
May be assigned as primary liaison for IT within the office (e.g. assigning cell phones, laptops in consultation with IT).
Supports both general and technical process onboarding of new front-line staff arranging all necessary logistics.
Supports the off boarding of employees by arranging exit interviews and removing employee information as required.
Supports site with systems outages and emergency response.
Ensures site adherence to appropriate internal administrative processes (appropriate signatures, cascading of authority).
Coordinates site-wide initiatives.
Performs all other duties as assigned.

Common Responsibilities:

Promotes the goals and values of VON and their role as an integrated community care provider.
Promotes a safe and healthy workplace ensuring workplace conduct and activities are in accordance with the provincial Occupational Health and Safety Act and Regulations and compliant with the VON Safety Management System, including all Policies, Safe Work Practices and Procedures.
Abides by all VON policies and work practices.
Abides by all confidentiality and protection of personal information policies, regulations and practices and ensures appropriate safeguards are in place within their role.
Works in collaboration with other staff in a team approach to service delivery.

External and Internal Relationships:

Interacts frequently with the leadership team to obtain and provide information, often of a confidential nature.
Engages with outside vendors and service providers to acquire and maintain equipment.
Interacts with the department of health, health authorities or continuing care agencies.
Maintaining relationships and provides supporting documents to funders and other stakeholders as required.

Education, Designations and Experience:

Post-secondary education in relevant field or equivalent education and experience.
Minimum of one year of relevant administrative support experience in fast-paced office setting and experience working in a health care environment.
Demonstrated experience and success in managing small projects.
Experience in supporting Human Resources Management administratively is a strong asset.
Demonstrated experience writing reports, correspondences and other communication pieces.

Skill Requirements:

Proficiency in Windows OS and MS Office Suite programs as well as Adobe Acrobat.
Strong aptitude to learn and use computer applications and software as required.
Excellent oral and written communication skills.
Excellent interpersonal skills.
Able to maintain a consistent professional manner with both internal staff and external stakeholders and to maintain confidentiality at all times.
High level of accuracy and attention to detail.
Strong problem-solving skills.
Strong organizational skills with an ability to prioritize, multi-task and handle competing deadlines.
Demonstrated ability to work both independently and as a team member to achieve desired results.
Strong work ethic, reliable and self-directed.
Able and willing to embrace change and effectively manage stresses of a busy office environment.
Ability to speak French is an asset in French Designated areas.

Other:

Ability to attend off-site meetings as required.
A valid driver's license and access to a reliable vehicle are required.
A current and original copy of a satisfactory Criminal Records Check required.
A Vulnerable Sector Search and/or Child Abuse Registry Check may be required.
Ability to speak French is an asset in French Designated areas.
The use of Personal Protective Equipment (PPE) may be required

Working conditions and physical demands: This role requires a detail-oriented approach in a dynamic environment, with physical activity including lifting, carrying (using proper techniques), bending, reaching, kneeling, and other movements that emphasize good body mechanics. Individuals in the role are required to walk, sit, stand, and climb stairs throughout the day, with some tasks requiring fine hand movements.

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More about this job

Responsibilities

The Administrative Assistant II provides comprehensive administrative support to the Director of Home & Community Care and manages daily office operations. Responsibilities include calendar management, document preparation, KPI reporting, and coordinating site-wide initiatives.

Requirements

Candidates must have post-secondary education and at least one year of administrative experience in a fast-paced office or healthcare environment. Proficiency in MS Office and strong organizational, communication, and problem-solving skills are required.

Skills

Administrative support
Office administration
Calendar management
Data reporting
Communication
Interpersonal skills
Problem-solving
Organizational skills
Time management
MS Office Suite
Adobe Acrobat
Record keeping
Attention to detail
Confidentiality
Teamwork
Project management

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Community Support Services
Office Administration
KPI Reporting
Briefing Notes
Records Management
Accounts Receivable
Petty Cash
Vendor Management
IT Liaison
Onboarding
Offboarding
Occupational Health and Safety
Windows OS
MS Office Suite
Adobe Acrobat
Confidentiality
Project Management
Human Resources Support
Healthcare Environment

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