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Added 12 hours ago
HC
E-Commerce and Analytics Manager
H.I.S Canada Travel Inc.
Toronto, ON
- Full-time
Reports To: Senior Director, Integrated Marketing
Added 14 hours ago
Brand Manager
Sofina Foods Inc
Markham, ON
Reporting to the Senior Brand Manager, Specialty Deli, the Brand Manager is responsible for the development and execution of marketing strategies, plans and programs that build brand equity…
Added 16 hours ago
GI
Millwork Engineer / CNC Programmer
Giffin Interior
Engineer, BC
- Full-time
A Millwork Engineer at Giffin Interior transforms approved shop drawings into accurate engineering models, CNC programs & Saw patterns, and complete production documents. This role combines…
Added 19 hours ago
H
Mining Potash Lead
HDR
Toronto, ON · Saskatoon, SK · Vancouver, BC
- Full-time
Provide independent oversight for high‑risk or high‑value projects, expansions, and debottlenecking programs.
Added 1 day ago
G
Key Account Manager
Greenhouse
Toronto, ON · Greater Toronto Area, Canada
- Full-time
…we need a competitive, positive, results-driven Key Account Manager to keep that momentum going. You'll own a defined portfolio of Canadian grocery accounts, spanning national, regional,…
Added 1 day ago
Senior Technical Specialist
Insurance Corporation of British Columbia
North Vancouver, BC
The Information Services Division is currently looking for a Senior Technical Specialist. In this position, you will provide senior-level technical leadership for the design,…
Added 1 day ago
T
Senior Personal Banker Trainee - Investing
TD
Toronto, ON
- Full-time
…that best suit customers' financial needs? Then join us as a Senior Personal Banker– Investing Trainee and demonstrate your subject matter expertise in providing sound financial planning…
Added 1 day ago
NP
Director, Internal Controls & Finance Transformation
Neo Performance Materials
Toronto, ON
- $140,000 to $170,000 CAD / year
- Full-time
…will work with Corporate and regional Finance, IT, operations, senior management and external advisors, and will lead the Manager, Finance Systems & Data Governance and work closely with…
Added 1 day ago
T
Senior Personal Banker - Home Borrowing (Sydney)
TD
Sydney Indian Reserve No. 28A, NS
- Full-time
…that best suit customers' financial needs? Then join us as a Senior Personal Banker – Home Borrowing and demonstrate your subject matter expertise in providing sound financial planning…
Added 1 day ago
T
Senior Personal Banker-Home Borrowing - Lasalle (Full-time,37.5h/week)
TD
Montreal, QC
- Full-time
…that best suit customers' financial needs? Then join us as a Senior Personal Banker – Home Borrowing and demonstrate your subject matter expertise in providing sound financial planning…
Added 2 days ago
DE
Senior Pricing Analyst
DHL Express
Mississauga, ON
- Full-time
…competitive compensation packages, our employees enjoy a range of programs, services and benefits that bring the best to their personal…
Added 2 days ago
T
Manager, Advanced Analytic, Insurance Model Validations (Quants)
TD
Toronto, ON
- Full-time
The position reports to Senior Manager, Insurance Model Validation. Detailed accountabilities include:
Added 2 days ago
C
Manager, Hospitality Services (1- year contract)
CIBC
Toronto, ON
- Full-time
…high-quality executive experience through the planning and delivery of programs, events, and dining services that support senior leadership, the Board of Directors, and the Office of the…
Added 2 days ago
PV
Senior Financial Analyst, FP&A Supply Chain Finance (Transportation & Inventory)
Pet Valu
Markham, ON
- Full-time
Reports to: Senior Manager Financial Planning & Analysis - Supply Chain
Added 2 days ago
T
Senior Manager, Advanced Analytic, Insurance Model Validations (Quants)
TD
Toronto, ON
- Full-time
…for Insurance and share knowledge with business partners and senior…
Added 2 days ago
T
Manager, Advanced Analytic, Insurance Model Validations (Quants)
TD
Toronto, ON
- Full-time
The position reports to Senior Manager, Insurance Model Validation. Detailed accountabilities include:
Added 2 days ago
C
Sommelier (8th Street Liquor M35) Saskatoon, SK - Saskatoon Co-op
Co-op
Saskatoon, SK
- Full-time
…contact for liquor suppliers and agents, communicating with the Senior Manager, Liquor to ensure products and programs are supported. Manages specialty programs and offerings as well as…
Added 2 days ago
PV
District Manager - AB South
Pet Valu
AB · HOME - Alberta
- Full-time
Pet Valu is Canada’s leading pet specialty retailer, dedicated to strengthening the bond between dedicated pet lovers and their pets. With 50 years of animal care expertise, we operate over…
Added 2 days ago
T
Senior Personal Banker Trainee - Home Borrowing
TD
Brampton, ON
- Full-time
…that best suit customers' financial needs? Then join us as a Senior Personal Banker – Home Borrowing Trainee and demonstrate your subject matter expertise in providing sound financial…
Added 2 days ago
SR. PRODUCT MANAGER (HYBRID)
McCormick & Company
Mississauga, ON
The Senior Product Manager leads the P&L management and in-market results for a group of brands in the condiments and sauces space. This candidate will collaborate cross-functionally to…
Added 2 days ago
T
Senior Financial Crime Risk Investigator - Ministerial Directives and Sanctions
TD
Toronto, ON
- Full-time
Plan and deliver efficient and cost-effective processes that support and promote the implementation of programs
Added 2 days ago
T
E-Commerce and Analytics Manager
travelbrands
Toronto, ON
- Full-time
Reports To: Senior Director, Integrated Marketing
Added 3 days ago
A
Senior Manager, Global Retail Talent Development
ARC'TERYX
North Vancouver, BC
- Full-time
As the Senior Manager, Global Retail Talent Development, you will lead the development and evolution of Arc’teryx’s global retail learning portfolio, helping our retail organization build…
Added 3 days ago
AE
Senior Manager, Global Retail Talent Development
Arc'teryx Equipment
North Vancouver, BC
- Full-time
As the Senior Manager, Global Retail Talent Development, you will lead the development and evolution of Arc’teryx’s global retail learning portfolio, helping our retail organization build…
Added 3 days ago
Manager, Underwriting - Programs & Operations - WSI
Wawanesa Insurance
Toronto, ON · North York - Toronto, ON (Hybr, ON
The Manager, Underwriting – Programs & Operations leads underwriting, portfolio management, reinsurance coordination and operations for the Programs division. The role ensures business…

VON Canada (Ontario)

Administrative Assistant II, Community Support Services - Full-time

London, ON, Canada

$24.18 to $25.69 CAD / hour · Full-time

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Job details

Pay: $24.18 to $25.69 CAD / hour
Job type: Full-time
Posting language: English
Posted: Aug 13, 2026

Original job description

Requisition Details:

Employment Status: Regular, Full-time (1.0 FTE)
Program Name: Community Support Services
Number of Hours Bi-Weekly: 75
Work Schedule: Days
On-Call: No
Existing Vacancy: Yes – we’re currently hiring candidates for an existing vacancy in this position.

Job Summary:

The Administrative Assistant II provides administrative support to the Director of Home & Community Care and oversees office administration for the corresponding District maintaining a high level of confidentiality in all aspects of the position.

Responsibilities:

Performs administrative support for the Senior Management Team.
Provides Administrative support to community corporations where required.
Manages and maintains the calendars, schedules, appointments and travel arrangements for direct reports.
Liaises with the Admin III or alternate to cascade priority requests to the respective leadership team members.
Completes timesheets for all designated groups.
Responds to and/or drafts communications to internal and external stakeholders, both written and oral, on behalf of their direct report.
Documents and populates briefing notes and reports for their direct report.
Pulls/coordinates/reports KPI data for review with their direct report.
Assists management with the maintenance of confidential files such as performance review meetings and files.
Arranges and coordinates meetings, including leadership meetings, and other events.
Prepares agendas, record minutes and circulates appropriately in a timely manner, ensuring attention to detail and accuracy.
Organizes and maintains lists (e.g. vendor, staff distribution lists), filing and archive systems for documents, reference materials, contracts and other materials, in both paper and digital formats, ensuring confidentiality and retrieval of all materials.
Maintains service provider specialty certificates ensuring all appropriate documentation is preserved and tracked.
Processes invoices and accounts receivable, allocating to appropriate cost centres, and follow-up as required to ensure accuracy.
Organizes petty cash and Visa reports for regional leadership. This includes holding relevant money, attaining manager signatures, and completing weekly reconciliation.
Ensures equipment is operational, troubleshoots and facilitates the repair of on-site equipment as needed and ensures equipment and purchased services meet operational needs.
May be responsible to maintain office space plan, liaising with the landlord for storage and space changes and setting up new employees in the office.
May be assigned as the primary contact for all building issues, including building leases, maintenance, security, access and the leasing of office equipment.
May be assigned as primary liaison for IT within the office (e.g. assigning cell phones, laptops in consultation with IT).
Supports both general and technical process onboarding of new front-line staff arranging all necessary logistics.
Supports the off boarding of employees by arranging exit interviews and removing employee information as required.
Supports site with systems outages and emergency response.
Ensures site adherence to appropriate internal administrative processes (appropriate signatures, cascading of authority).
Coordinates site-wide initiatives.
Performs all other duties as assigned.

Common Responsibilities:

Promotes the goals and values of VON and their role as an integrated community care provider.
Promotes a safe and healthy workplace ensuring workplace conduct and activities are in accordance with the provincial Occupational Health and Safety Act and Regulations and compliant with the VON Safety Management System, including all Policies, Safe Work Practices and Procedures.
Abides by all VON policies and work practices.
Abides by all confidentiality and protection of personal information policies, regulations and practices and ensures appropriate safeguards are in place within their role.
Works in collaboration with other staff in a team approach to service delivery.

External and Internal Relationships:

Interacts frequently with the leadership team to obtain and provide information, often of a confidential nature.
Engages with outside vendors and service providers to acquire and maintain equipment.
Interacts with the department of health, health authorities or continuing care agencies.
Maintaining relationships and provides supporting documents to funders and other stakeholders as required.

Education, Designations and Experience:

Post-secondary education in relevant field or equivalent education and experience.
Minimum of one year of relevant administrative support experience in fast-paced office setting and experience working in a health care environment.
Demonstrated experience and success in managing small projects.
Experience in supporting Human Resources Management administratively is a strong asset.
Demonstrated experience writing reports, correspondences and other communication pieces.

Skill Requirements:

Proficiency in Windows OS and MS Office Suite programs as well as Adobe Acrobat.
Strong aptitude to learn and use computer applications and software as required.
Excellent oral and written communication skills.
Excellent interpersonal skills.
Able to maintain a consistent professional manner with both internal staff and external stakeholders and to maintain confidentiality at all times.
High level of accuracy and attention to detail.
Strong problem-solving skills.
Strong organizational skills with an ability to prioritize, multi-task and handle competing deadlines.
Demonstrated ability to work both independently and as a team member to achieve desired results.
Strong work ethic, reliable and self-directed.
Able and willing to embrace change and effectively manage stresses of a busy office environment.
Ability to speak French is an asset in French Designated areas.

Other:

Ability to attend off-site meetings as required.
A valid driver's license and access to a reliable vehicle are required.
A current and original copy of a satisfactory Criminal Records Check required.
A Vulnerable Sector Search and/or Child Abuse Registry Check may be required.
Ability to speak French is an asset in French Designated areas.
The use of Personal Protective Equipment (PPE) may be required

Working conditions and physical demands: This role requires a detail-oriented approach in a dynamic environment, with physical activity including lifting, carrying (using proper techniques), bending, reaching, kneeling, and other movements that emphasize good body mechanics. Individuals in the role are required to walk, sit, stand, and climb stairs throughout the day, with some tasks requiring fine hand movements.

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More about this job

Responsibilities

The Administrative Assistant II provides comprehensive administrative support to the Director of Home & Community Care and manages daily office operations. Responsibilities include calendar management, document preparation, KPI reporting, and coordinating site-wide initiatives.

Requirements

Candidates must have post-secondary education and at least one year of administrative experience in a fast-paced office or healthcare environment. Proficiency in MS Office and strong organizational, communication, and problem-solving skills are required.

Skills

Administrative support
Office administration
Calendar management
Data reporting
Communication
Interpersonal skills
Problem-solving
Organizational skills
Time management
MS Office Suite
Adobe Acrobat
Record keeping
Attention to detail
Confidentiality
Teamwork
Project management

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Community Support Services
Office Administration
KPI Reporting
Briefing Notes
Records Management
Accounts Receivable
Petty Cash
Vendor Management
IT Liaison
Onboarding
Offboarding
Occupational Health and Safety
Windows OS
MS Office Suite
Adobe Acrobat
Confidentiality
Project Management
Human Resources Support
Healthcare Environment

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