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Added 6 days ago
CV
S2627-246 - On-Call Education Assistant
Comox Valley Schools - School District 71
Courtenay, BC
- Full-time
…classrooms and/or school programs such as: Life Skills, Prep Program, ENTER, swim programs, field trips,…
Added 6 days ago
TP
Administrative Assistant - Calgary Christian Secondary School - Part-Time Temporary
The Palliser School Division
Calgary, AB
- Part-time
Must possess the ability to relate to students and staff and to participate collaboratively in a creative learning team environment
Added 6 days ago
CV
S2627-247 - Temporary Education Assistant - Part-Time
Comox Valley Schools - School District 71
Courtenay, BC
- Part-time
Hours vary between 5.59 - 5.75 hours per day, 1 to 4 days per week
Added 6 days ago
SD
Speech Language Assistant - Cranbrook
School District 5 Southeast Kootenay
BC · East Kootenay A, BC
- Internship
Must Have The Ability To · Must have the ability to do administrative duties and computer skills
Added 6 days ago
CV
S2627-248 - Temporary Education Assistant - Full-Time
Comox Valley Schools - School District 71
Courtenay, BC
- Full-time
We invite applications for the position of Education Assistant - Elementary/Secondary, 27.95-28.75 hours per week, Monday through Friday. The current rate of pay is $31.58 per hour plus…
Added 6 days ago
SN
1.0 FTE Permanent Educational Assistant
Superior North Catholic District School Board
Geraldton, ON
- Full-time
Diploma or certificate as an Educational Assistant, Developmental Services Worker, Child and Youth Worker or related program.
Added 6 days ago
R
Marketing Manager, Customer Execution
Revlon
Toronto, ON
- $95,000 to $115,000 CAD / year
- Full-time
This role is a Hybrid Role: Employees are expected to work from our Mississauga office 3 days per week and may work remotely the remaining days
Added 6 days ago
R
Marketing Manager, Customer Execution
Revlon
Mississauga, ON
- $95,000 to $115,000 CAD / year
- Full-time
This role is a Hybrid Role: Employees are expected to work from our Mississauga office 3 days per week and may work remotely the remaining days
Added 6 days ago
BO
Inclusive Child Care Worker
BGC Okanagan
BC · Central Okanagan, British Columbia
- Full-time
Participate in assessment, goal setting and program planning.
Added 6 days ago
Human Resources Administration Assistant
Commissionaires Nova Scotia
Bedford, NS
We are currently seeking a Human Resource Administration Assistant to join our People and Culture team. This is an opportunity for an organized, detail-oriented, and collaborative…
Added 6 days ago
S
Part-Time Pharmacy Assistant
Save-On-Foods
Fort McMurray, AB · Stoneycreek - Fort McMurray AB
- Part-time
Completed an accredited Pharmacy Assistant Program or have 2 years dispensary experience.
Added 6 days ago
S
Assistant Department Manager, Bakery
Save-On-Foods
Campbell River, BC
- Part-time
The successful candidate must have open availability and be available for 40 hours per week
Added 6 days ago
UO
Tenure-Track Position in Learning, Assessment, and Educational Innovation (anglophone programs)
University of Ottawa
Ottawa, ON · Lamoureux Hall
- Full-time
The Faculty of Education at the University of Ottawa invites applications for a tenure-track Assistant Professor position in Learning, Assessment, and Educational Innovation. We seek an…
Added 6 days ago
UO
Tenure-Track Position in Digital Transformation, Artificial Intelligence, and Education (anglophone programs)
University of Ottawa
Ottawa, ON · Lamoureux Hall
- Full-time
We are seeking to fill a tenure-track position for an Assistant Professor whose research focuses on Digital Transformation, Artificial Intelligence, and Education. We seek an innovative and…
Added 6 days ago
BL
Legal Administrative Assistant - Litigation
BC Legal Management Association
Richmond, BC
- Other
Graduate of an accredited Legal Administrative Assistant program
Added 6 days ago
RJ
Legal Assistant
Raymond James Ltd.
Vancouver, BC
- Full-time
Certification from an accredited Legal Assistant program;
Added 6 days ago
BU
Administrative Assistant, Faculty of Social Sciences
Brock University
St. Catharines, ON · Main Campus (Employees)
- Full-time
This position will be required to work on site 5 days per week
Added 6 days ago
VC
Program Assistant, SMART Program - Temporary, Full-time
VON Canada (Ontario)
Hamilton, ON
- $21.35 to $22.95 CAD / hour
- Full-time
- Temporary
The Program Assistant is responsible for administrative support functions to assist VON in providing quality service to the public. The position acts as a resource for the site management…
Added 6 days ago
VC
Client Service Associate (CSA) - Planning & Scheduling - Full-time
VON Canada (Ontario)
Thunder Bay, ON
- $25.12 to $27.04 CAD / hour
- Full-time
Tiered Benefits (health, dental, LTD) for eligible employees and an Employee Assistance Program
Added 6 days ago
Assistant Manager: Mountain Safety - Salary
Vail Resorts
Whistler, BC
Must possess good organizational and people skills
Added 6 days ago
S
Operations Consultant - Part Time
Sephora
St. John's, NL
- $18 to $22.5 CAD / hour
- Part-time
Communicate inventory issues/concerns to Supervisor (s), Assistant Manager(s) or Store Manager.
Added 6 days ago
FT
Assistant Manager, Sidney
Fountain Tire
Sidney, BC
- Other
Looking to accelerate your career? Fountain Tire Sidney (2061 Malaview Ave W #1) is looking for a highly motivated leader to join the team as an Assistant Manager!
Added 6 days ago
SD
Merchandiser, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Toronto, ON
- Part-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards
Added 6 days ago
FB
Assistant Department Manager - Collingwood
Farm Boy Inc.
Collingwood, ON
- From $21.5 CAD / hour
- Full-time
Completion of a post-secondary program with an emphasis in business, plus a minimum of 1 year of progressively responsible supervisory or management experience in a similar role, or an…
Added 6 days ago
UH
Clinical Study and Regulatory Assistant
University Health Network
Toronto, ON
- Contract
As a Clinical Study and Regulatory Assistant, under the supervision of the program managers and other team members, you will be responsible for:

VON Canada (Ontario)

Program Assistant, SMART Program - Temporary, Full-time

Hamilton, ON, Canada

$21.35 to $22.95 CAD / hour · Full-time · Temporary

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Job details

Pay: $21.35 to $22.95 CAD / hour
Job type: Full-time · Temporary
Posting language: English
Posted: Nov 4, 2026

Original job description

Requisition Details:

Employment Status: Temporary, Full-time (1.0 FTE)
Program Name: SMART Exercise Program
Number of Hours Bi-Weekly: 75
Work Schedule: Days
On-Call: No
Anticipated End Date: March 2027
Existing Vacancy: Yes - we're currently hiring candidates for an existing vacancy in this position.

Job Summary:

The Program Assistant is responsible for administrative support functions to assist VON in providing quality service to the public. The position acts as a resource for the site management team and other team members in the office by collecting and responding to incoming correspondence, creating and formatting documents, and other related job functions.

Key Responsibilities:

Responds to any general inquiries, including answering telephone calls and ensuring staff, volunteers, clients and visitors are greeted and directed to the appropriate resource in a friendly, courteous manner.
Responds to messages from the answering service as required.
Greets and directs all in-office visitors and incoming calls.
Ensures incoming and outgoing correspondence is distributed accordingly and in a timely manner.
Responsible for the mail pick-up and drop off.
Answers general inquiries regarding the VON organization with informed and satisfactory responses.
Distributes departmental mail, including mail outs, postal meter, and internal departmental mail.
Schedules and organizes meetings and appointments as requested.
Prepares all general correspondence, memos, forms, minutes, brochures, invitations, staff lists, reports and other documents as directed.
Assists in the production of newsletters (including collection of material, typing/formatting and photocopying/printing) and in standardizing processes and forms.
Supports the management of filing systems for clients, personnel, and general files, ensuring accuracy, security and confidentiality.
Updates policies/procedures and manuals as required.
Inputs relevant /information, statistics and data as directed for the efficient operation of the function and retrieves data reports.
Prepares and reviews invoices for accuracy prior to payment.
Orders supplies, receives and maintains an inventory of required supplies.
Collaborates with teams to organize logistics for special projects, events and seminars.
Performs other duties as assigned.

Common Responsibilities:

Promotes the goals and values of VON and their role as an integrated community care provider.
Promotes a safe and healthy workplace ensuring workplace conduct and activities are in accordance with the provincial Occupational Health and Safety Act and Regulations and compliant with the VON Safety Management System, including all Policies, Safe Work Practices and Procedures.
Abides by all VON policies and work practices.
Abides by all confidentiality and protection of personal information policies, regulations and practices and ensures appropriate safeguards are in place within their role.
Works in collaboration with other staff in a team approach to service delivery.

External and Internal Relationships:

Communicates regularly and follow up with employees, managers and corporate services staff.
Communicates with the public, contacting VON.

Education, Designations and Experience:

Post-secondary education in office administration, office information technology or a related field or related relevant experience
Customer service training is an asset
Proficiency in Windows OS and MS Office Suite programs
Experience with scheduling software and Cognos is considered an asset
Experience with a unionized environment is considered an asset.

Skill Requirements:

Excellent oral and written communication skills
Strong organizational skills with an ability to prioritize and multi-task
Excellent customer service skills
High level of accuracy and attention to detail
Able to work both independently and within a team
Ability to maintain confidentiality at all times

Other:

Criminal records and vulnerable sector check
Valid driver’s license and access to a reliable vehicle are required (program dependent).
The use of Personal Protective Equipment (PPE) may be required

Working conditions and physical demands: This role requires a detail-oriented approach in a dynamic environment, with physical activity including lifting, carrying (using proper techniques), bending, reaching, kneeling, and other movements that emphasize good body mechanics. Individuals in the role are required to walk, sit, stand, and climb stairs throughout the day, with some tasks requiring fine hand movements.

Attention Current Employees (Internal Applicants): If you are applying to a unionized position and you are a member of its bargaining unit, please be aware that this posting may remain open beyond the deadline if there are not enough applicants to fill the position(s). If the posting remains open after the initial deadline, VON may close the posting at its’ discretion or a rolling deadline equivalent to the posting period specified in your Collective Agreement will be deemed, and each successive period will be treated as a separate posting for purposes of comparing seniority between candidates.

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More about this job

Responsibilities

The Program Assistant provides administrative support by managing correspondence, scheduling meetings, and maintaining filing systems. They also assist with office logistics, data entry, and ensuring a welcoming environment for clients and visitors.

Requirements

Candidates must have post-secondary education in office administration or relevant experience, along with proficiency in Windows and MS Office. Strong organizational, communication, and customer service skills are required, as well as a valid driver's license and the ability to pass a criminal record check.

Skills

Administrative support
Customer service
Scheduling
Data entry
Document formatting
Inventory management
Communication skills
Organizational skills
Time management
Windows OS
MS Office Suite
Confidentiality
Attention to detail
Teamwork
Problem solving

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Office Administration
Customer Service
Scheduling
Data Entry
Inventory Management
Windows OS
MS Office Suite
Cognos
Confidentiality
Record Keeping
Logistics
Communication
Organization
Health and Safety
VON
Community Care
Clerical
Documentation
Reporting

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Work requirements

Jobs in Canada