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Added 1 day ago
M
Documentation and Training Analyst
Manulife
Halifax, NS · Toronto, ON · Waterloo, ON · Montreal, QC
- Full-time
Develop facilitator guides, participant materials, e-learning content, simulations, practice exercises, knowledge checks and performance-support tools.
Added 1 day ago
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Sr. NPI Supply Chain Program Manager
Lumentum
Ottawa, ON · Canada - Ottawa (Bill Leathem)
- Full-time
Lead NPI supply chain program planning and execution of deliverables for a given product, technology development and/or key component. This includes project planning, schedule / status…
Added 1 day ago
II
Quality Analyst
Ingredion Incorporated
Cardinal, ON
- Full-time
Ingredion is looking for a detail-oriented Quality Analyst to support quality, food safety, and compliance initiatives across our manufacturing operations. In this role, you will play a…
Added 1 day ago
ES
Transmission Line Engineer - Intermediate
ENTRUST Solutions Group
AB · BC · Sault Ste. Marie, ON · Regina, SK · Calgary, AB
- Full-time
We are currently seeking an Intermediate Transmission Line Engineer to join our team in Calgary to support the transmission lines design group. We offer a dynamic work environment with a…
Added 1 day ago
Full Stack Developer - Entry Level
Scotiabank
Toronto, ON
…of several agile teams working closely together to deliver, support, and maintain the client and account onboarding systems to provide the best client experience. The team is searching for…
Added 1 day ago
Business Systems Analyst
Scotiabank
Toronto, ON
Develop and maintain business requirements documentation, process flows, use cases, and support artifacts.
Added 1 day ago
Accountant-Shareholder Relations
Hatch
Mississauga, ON
…Communications, Human Resources, Commercial, Legal and Facilities, we support the business achieve their goals through a range of strong technical capabilities. We ensure delivery of…
Added 1 day ago
DF Temporary Key Holder
Avolta
Calgary, AB
Referral program – refer a friend and earn a bonus
Added 1 day ago
Registered Nurse (RN) - Casual
VON Canada (Nova Scotia)
Liverpool, NS
…125 years. Focusing on person-centred care, we provide the support people need and want, at home and in the community, so they can live healthier, happier lives surrounded by loved…
Added 1 day ago
VC
Program Assistant, SMART Program - Temporary, Full-time
VON Canada (Ontario)
Hamilton, ON
- $21.35 to $22.95 CAD / hour
- Full-time
- Temporary
The Program Assistant is responsible for administrative support functions to assist VON in providing quality service to the public. The position acts as a resource for the site management…
Added 1 day ago
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Operations Supervisor, EPA
gategroup
Dorval, QC · CAN_QC_Dorval_YUL
- Full-time
Responsible for performance evaluation, coaching, counseling and preparing corrective action for employees and liaises appropriately with HR and other support functions.
Added 1 day ago
F
Equipment Operator – Prince George
Finning
Prince George, BC
- Full-time
Finning Canada is seeking an Equipment Operator to support our team in Prince George, BC. If you have experience operating heavy equipment, value safety, and enjoy working in a hands-on…
Added 1 day ago
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Manager, Information Security Risk
FCT
Oakville, ON
- Full-time
Working closely with the Director, Information Security & IT Risk, this role will support the continued maturation of FCT’s information security risk management program, including AI…
Added 1 day ago
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Cook - Casual - Eaux Claires
Extendicare
Edmonton, AB
- Part-time
Continuous mentorship, support for life-long learning and growth opportunities
Added 1 day ago
FB
Loan Consultant
Fairstone Bank
Summerside, PE
- Full-time
Family Support: Parental leave top-up program to help you during life’s big moments.
Added 1 day ago
Oncology Nurse II
Winnipeg Regional Health Authority
Winnipeg, MB
Department: Outpatient Clinic Services Program
Added 1 day ago
Home Care Attendant
Winnipeg Regional Health Authority
MB · Rosenort, MB
…is responsible for the provision of personal care and home support services to an individual or group of home care clients as assigned. As identified by an established plan of care, the HCA…
Added 1 day ago
Home Care Attendant-Aide - Soins à domicile
Winnipeg Regional Health Authority
MB · Vita, MB
…is responsible for the provision of personal care and home support services to an individual or group of home care clients as assigned. As identified by an established plan of care, the HCA…
Added 1 day ago
Recreation Worker - Uncertified 0.2 Days
Winnipeg Regional Health Authority
Winnipeg, MB
…Supervises and evaluates Volunteers and Students assigned to the program as…
Added 1 day ago
LT
Personal Training Leader
Life Time Inc.
Ajax, ON
- Full-time
Demonstrated strong communication, sales, program design, and coaching skills
Added 1 day ago
CI
07 - Analyst, IT Infrastructure
Celestica International LP
Newmarket, ON
- $30.77 to $42.31 CAD / hour
Provide technical support and perform maintenance
Added 1 day ago
CI
Student Intern, Supply Chain Management | Strategic Sourcing | Value Creation
Celestica International LP
Toronto, ON
- $23 to $30 CAD / hour
Celestica's Time Off to Volunteer program – two paid days off to volunteer per year
Added 1 day ago
VC
Client Service Associate (CSA) - Planning & Scheduling - Full-time
VON Canada (Ontario)
Thunder Bay, ON
- $25.12 to $27.04 CAD / hour
- Full-time
…125 years. Focusing on person-centred care, we provide the support people need and want at home and in the community, so they can live healthier, happier lives surrounded by loved…
Added 1 day ago
Director, Finance Operations
The Government of Nova Scotia
Halifax, NS
…(IA), Supportive Housing and Homelessness, and the Disability Support Program…
Added 1 day ago
Manager, Corporate Services
The Government of Nova Scotia
Halifax, NS
…leadership for the department’s records and information management program, establishing effective processes and practices that support the organization, protection, retention,…

VON Canada (Ontario)

Program Assistant, SMART Program - Temporary, Full-time

Hamilton, ON, Canada

$21.35 to $22.95 CAD / hour · Full-time · Temporary

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Job details

Pay: $21.35 to $22.95 CAD / hour
Job type: Full-time · Temporary
Posting language: English
Posted: Nov 4, 2026

Original job description

Requisition Details:

Employment Status: Temporary, Full-time (1.0 FTE)
Program Name: SMART Exercise Program
Number of Hours Bi-Weekly: 75
Work Schedule: Days
On-Call: No
Anticipated End Date: March 2027
Existing Vacancy: Yes - we're currently hiring candidates for an existing vacancy in this position.

Job Summary:

The Program Assistant is responsible for administrative support functions to assist VON in providing quality service to the public. The position acts as a resource for the site management team and other team members in the office by collecting and responding to incoming correspondence, creating and formatting documents, and other related job functions.

Key Responsibilities:

Responds to any general inquiries, including answering telephone calls and ensuring staff, volunteers, clients and visitors are greeted and directed to the appropriate resource in a friendly, courteous manner.
Responds to messages from the answering service as required.
Greets and directs all in-office visitors and incoming calls.
Ensures incoming and outgoing correspondence is distributed accordingly and in a timely manner.
Responsible for the mail pick-up and drop off.
Answers general inquiries regarding the VON organization with informed and satisfactory responses.
Distributes departmental mail, including mail outs, postal meter, and internal departmental mail.
Schedules and organizes meetings and appointments as requested.
Prepares all general correspondence, memos, forms, minutes, brochures, invitations, staff lists, reports and other documents as directed.
Assists in the production of newsletters (including collection of material, typing/formatting and photocopying/printing) and in standardizing processes and forms.
Supports the management of filing systems for clients, personnel, and general files, ensuring accuracy, security and confidentiality.
Updates policies/procedures and manuals as required.
Inputs relevant /information, statistics and data as directed for the efficient operation of the function and retrieves data reports.
Prepares and reviews invoices for accuracy prior to payment.
Orders supplies, receives and maintains an inventory of required supplies.
Collaborates with teams to organize logistics for special projects, events and seminars.
Performs other duties as assigned.

Common Responsibilities:

Promotes the goals and values of VON and their role as an integrated community care provider.
Promotes a safe and healthy workplace ensuring workplace conduct and activities are in accordance with the provincial Occupational Health and Safety Act and Regulations and compliant with the VON Safety Management System, including all Policies, Safe Work Practices and Procedures.
Abides by all VON policies and work practices.
Abides by all confidentiality and protection of personal information policies, regulations and practices and ensures appropriate safeguards are in place within their role.
Works in collaboration with other staff in a team approach to service delivery.

External and Internal Relationships:

Communicates regularly and follow up with employees, managers and corporate services staff.
Communicates with the public, contacting VON.

Education, Designations and Experience:

Post-secondary education in office administration, office information technology or a related field or related relevant experience
Customer service training is an asset
Proficiency in Windows OS and MS Office Suite programs
Experience with scheduling software and Cognos is considered an asset
Experience with a unionized environment is considered an asset.

Skill Requirements:

Excellent oral and written communication skills
Strong organizational skills with an ability to prioritize and multi-task
Excellent customer service skills
High level of accuracy and attention to detail
Able to work both independently and within a team
Ability to maintain confidentiality at all times

Other:

Criminal records and vulnerable sector check
Valid driver’s license and access to a reliable vehicle are required (program dependent).
The use of Personal Protective Equipment (PPE) may be required

Working conditions and physical demands: This role requires a detail-oriented approach in a dynamic environment, with physical activity including lifting, carrying (using proper techniques), bending, reaching, kneeling, and other movements that emphasize good body mechanics. Individuals in the role are required to walk, sit, stand, and climb stairs throughout the day, with some tasks requiring fine hand movements.

Attention Current Employees (Internal Applicants): If you are applying to a unionized position and you are a member of its bargaining unit, please be aware that this posting may remain open beyond the deadline if there are not enough applicants to fill the position(s). If the posting remains open after the initial deadline, VON may close the posting at its’ discretion or a rolling deadline equivalent to the posting period specified in your Collective Agreement will be deemed, and each successive period will be treated as a separate posting for purposes of comparing seniority between candidates.

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More about this job

Responsibilities

The Program Assistant provides administrative support by managing correspondence, scheduling meetings, and maintaining filing systems. They also assist with office logistics, data entry, and ensuring a welcoming environment for clients and visitors.

Requirements

Candidates must have post-secondary education in office administration or relevant experience, along with proficiency in Windows and MS Office. Strong organizational, communication, and customer service skills are required, as well as a valid driver's license and the ability to pass a criminal record check.

Skills

Administrative support
Customer service
Scheduling
Data entry
Document formatting
Inventory management
Communication skills
Organizational skills
Time management
Windows OS
MS Office Suite
Confidentiality
Attention to detail
Teamwork
Problem solving

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Office Administration
Customer Service
Scheduling
Data Entry
Inventory Management
Windows OS
MS Office Suite
Cognos
Confidentiality
Record Keeping
Logistics
Communication
Organization
Health and Safety
VON
Community Care
Clerical
Documentation
Reporting

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