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Added 6 mins ago
P
Licensed Diesel Truck Technician/Mechanic I
Penske
Cambridge, ON
- Full-time
Vacation time + 11 paid statutory holidays + paid sick days
Added 6 mins ago
DC
Part Time Delivery Driver - Kingston
Diabetes Canada / National Diabetes Trust
Greater Napanee, ON · Kingston, ON
- Part-time
About the Charitable Donations Pickup Driver Role
Added 6 mins ago
Cargo Agent (Vancouver) FT
Pacific Coastal Airlines
Richmond, BC
Pacific Coastal Airlines is looking for a permanent full-time Cargo Agent based out of the South Terminal building at the Vancouver International Airport in Richmond. We are seeking a…
Added 6 mins ago
Courier
LifeLabs
Smiths Falls, ON
A full valid driver’s license and clean driver’s record
Added 6 mins ago
Cargo Agent (Vancouver) FT
Pacific Coastal Airlines
Richmond, BC
Pacific Coastal Airlines is looking for a permanent full-time Cargo Agent based out of the South Terminal building at the Vancouver International Airport in Richmond. We are seeking a…
Added 6 mins ago
A
Représentant(e) des ventes- Grands comptes/Account Executive, Major Accounts Sales
ADP
Montreal, QC
- Full-time
Added 6 mins ago
IP
Enforcement Officer - Ottawa
Indigo Park Canada
Ottawa, ON
- Full-time
Cautious and courteous driver, with a valid full provincial drivers license and a clean driving record
Added 6 mins ago
BT
Fleet Operations Coordinator
Buffalo Trail Public Schools
Wainwright, AB
- Full-time
Valid Alberta Class 5 Driver's Licence with a satisfactory driver's abstract.
Added 6 mins ago
FP
Commercial Door & Hardware Installer
Five2 Project Services Ltd.
AB · Alberta, Canada
- Full-time
Has a valid driver’s licence and reliable transportation
Added 6 mins ago
HM
Plumber
HPG Mechanical
Calgary, AB
- Full-time
Valid Alberta driver's licence with an acceptable driving record.
Added 6 mins ago
SD
Speech Language Assistant - Cranbrook
School District 5 Southeast Kootenay
BC · East Kootenay A, BC
- Internship
Work with disagreeable and/or possible adverse conditions from time to time.
Added 6 mins ago
CV
S2627-248 - Temporary Education Assistant - Full-Time
Comox Valley Schools - School District 71
Courtenay, BC
- Full-time
…communication systems at a child's level, valid Class 5 B.C. driver's license and license appropriate to the type of equipment/vehicle being operated and a personal vehicle available for…
Added 6 mins ago
IP
Quality Service Analyst
Indigenous Perspectives Society
Penticton, BC
- Full-time
Possession of a Class 5 driver’s license and a clean driver’s abstract is required
Added 6 mins ago
SM
HVAC Technician
Simcoe Muskoka Catholic District School Board
Barrie, ON
- Full-time
Full-Time Permanent; Monday to Friday, 8:30am to 4:30pm, 40 hours weekly;
Added 6 mins ago
SM
Energy Management Systems
Simcoe Muskoka Catholic District School Board
Barrie, ON
- Full-time
Full-Time Permanent; Monday to Friday, 8:30am to 4:30pm, 40 hours weekly; Anticipated start date of December 1, 2026
Added 6 mins ago
SC
Operations Coordinator - Permanent (internal/external)
Sudbury Catholic District School Board
Sudbury, ON
- Full-time
May be required to work outside of normal business hours and on weekends from time to time. During periods of on-call duty, it is essential that a continuous cellular signal is maintained.…
Added 6 mins ago
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Electronic Engineer
EVONA
Montreal, QC
- $130,000 to $150,000 CAD / year
- Full-time
Montréal, Québec | On-site | Full-time, permanent
Added 6 mins ago
SC
Electrician - General Tradesperson - Permanent -Full-time (internal/external)
Sudbury Catholic District School Board
Sudbury, ON
- Full-time
Must hold and maintain a valid driver’s license
Added 6 mins ago
SM
Building Maintenance Lead Hand
Simcoe Muskoka Catholic District School Board
Barrie, ON
- Full-time
Full-Time; Monday to Friday, 8:30am to 4:30pm, 40 hours weekly; Immediately to February 26, 2027
Added 6 mins ago
SM
Plumber
Simcoe Muskoka Catholic District School Board
Barrie, ON
- Full-time
Full-Time; Monday to Friday, 8:30am to 4:30pm, 40 hours weekly; Immediately to February 26, 2027
Added 6 mins ago
HD
Sales
Humpty Dumpty Snack Foods
Timmins, ON
- Full-time
Position Name: Sales Job Type: Full Time Location: Timmins, ON
Added 6 mins ago
G
Business Development Associate, Field Service
Geotab
Burnaby, BC
- Full-time
…optimize fleets through the reduction of fuel consumption, enhance driver safety and achieve strong compliance to regulatory…
Added 21 mins ago
BO
Inclusive Child Care Worker
BGC Okanagan
BC · Central Okanagan, British Columbia
- Full-time
Join BGC Okanagan as a Full-Time Inclusive Child Care Worker!
Added 21 mins ago
FS
Sr Dispatcher
First Student
Ottawa, ON
- Full-time
…-Ottawa's daily transportation operation running safely and on time. You will coordinate routes, support drivers, resolve service issues, and help lead the dispatch function during busy…
Added 21 mins ago
A
Store/Warehouse Manager
Acciona
ON · CAN - Eglinton Crosstown West
- Full-time
…6.5 million vehicle trips each year when combined with the full Line…

VON Canada (Ontario)

Program Assistant, SMART Program - Temporary, Full-time

Hamilton, ON, Canada

$21.35 to $22.95 CAD / hour · Full-time · Temporary

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Job details

Pay: $21.35 to $22.95 CAD / hour
Job type: Full-time · Temporary
Posting language: English
Posted: Nov 4, 2026

Original job description

Requisition Details:

Employment Status: Temporary, Full-time (1.0 FTE)
Program Name: SMART Exercise Program
Number of Hours Bi-Weekly: 75
Work Schedule: Days
On-Call: No
Anticipated End Date: March 2027
Existing Vacancy: Yes - we're currently hiring candidates for an existing vacancy in this position.

Job Summary:

The Program Assistant is responsible for administrative support functions to assist VON in providing quality service to the public. The position acts as a resource for the site management team and other team members in the office by collecting and responding to incoming correspondence, creating and formatting documents, and other related job functions.

Key Responsibilities:

Responds to any general inquiries, including answering telephone calls and ensuring staff, volunteers, clients and visitors are greeted and directed to the appropriate resource in a friendly, courteous manner.
Responds to messages from the answering service as required.
Greets and directs all in-office visitors and incoming calls.
Ensures incoming and outgoing correspondence is distributed accordingly and in a timely manner.
Responsible for the mail pick-up and drop off.
Answers general inquiries regarding the VON organization with informed and satisfactory responses.
Distributes departmental mail, including mail outs, postal meter, and internal departmental mail.
Schedules and organizes meetings and appointments as requested.
Prepares all general correspondence, memos, forms, minutes, brochures, invitations, staff lists, reports and other documents as directed.
Assists in the production of newsletters (including collection of material, typing/formatting and photocopying/printing) and in standardizing processes and forms.
Supports the management of filing systems for clients, personnel, and general files, ensuring accuracy, security and confidentiality.
Updates policies/procedures and manuals as required.
Inputs relevant /information, statistics and data as directed for the efficient operation of the function and retrieves data reports.
Prepares and reviews invoices for accuracy prior to payment.
Orders supplies, receives and maintains an inventory of required supplies.
Collaborates with teams to organize logistics for special projects, events and seminars.
Performs other duties as assigned.

Common Responsibilities:

Promotes the goals and values of VON and their role as an integrated community care provider.
Promotes a safe and healthy workplace ensuring workplace conduct and activities are in accordance with the provincial Occupational Health and Safety Act and Regulations and compliant with the VON Safety Management System, including all Policies, Safe Work Practices and Procedures.
Abides by all VON policies and work practices.
Abides by all confidentiality and protection of personal information policies, regulations and practices and ensures appropriate safeguards are in place within their role.
Works in collaboration with other staff in a team approach to service delivery.

External and Internal Relationships:

Communicates regularly and follow up with employees, managers and corporate services staff.
Communicates with the public, contacting VON.

Education, Designations and Experience:

Post-secondary education in office administration, office information technology or a related field or related relevant experience
Customer service training is an asset
Proficiency in Windows OS and MS Office Suite programs
Experience with scheduling software and Cognos is considered an asset
Experience with a unionized environment is considered an asset.

Skill Requirements:

Excellent oral and written communication skills
Strong organizational skills with an ability to prioritize and multi-task
Excellent customer service skills
High level of accuracy and attention to detail
Able to work both independently and within a team
Ability to maintain confidentiality at all times

Other:

Criminal records and vulnerable sector check
Valid driver’s license and access to a reliable vehicle are required (program dependent).
The use of Personal Protective Equipment (PPE) may be required

Working conditions and physical demands: This role requires a detail-oriented approach in a dynamic environment, with physical activity including lifting, carrying (using proper techniques), bending, reaching, kneeling, and other movements that emphasize good body mechanics. Individuals in the role are required to walk, sit, stand, and climb stairs throughout the day, with some tasks requiring fine hand movements.

Attention Current Employees (Internal Applicants): If you are applying to a unionized position and you are a member of its bargaining unit, please be aware that this posting may remain open beyond the deadline if there are not enough applicants to fill the position(s). If the posting remains open after the initial deadline, VON may close the posting at its’ discretion or a rolling deadline equivalent to the posting period specified in your Collective Agreement will be deemed, and each successive period will be treated as a separate posting for purposes of comparing seniority between candidates.

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More about this job

Responsibilities

The Program Assistant provides administrative support by managing correspondence, scheduling meetings, and maintaining filing systems. They also assist with office logistics, data entry, and ensuring a welcoming environment for clients and visitors.

Requirements

Candidates must have post-secondary education in office administration or relevant experience, along with proficiency in Windows and MS Office. Strong organizational, communication, and customer service skills are required, as well as a valid driver's license and the ability to pass a criminal record check.

Skills

Administrative support
Customer service
Scheduling
Data entry
Document formatting
Inventory management
Communication skills
Organizational skills
Time management
Windows OS
MS Office Suite
Confidentiality
Attention to detail
Teamwork
Problem solving

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Office Administration
Customer Service
Scheduling
Data Entry
Inventory Management
Windows OS
MS Office Suite
Cognos
Confidentiality
Record Keeping
Logistics
Communication
Organization
Health and Safety
VON
Community Care
Clerical
Documentation
Reporting

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