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Added 6 mins ago
GC
Recreationist - Lee Manor (Permanent, Part-Time)
Grey County
Owen Sound, ON
- Part-time
Reporting to the Resident and Family Services Manager, the Aide/Assistant will provide recreation therapies to residents according to their assessed needs. The Aide/Assistant will work in…
Added 6 mins ago
LC
Fruits et légumes Assistant Gérant/Superviseur temps plein jour
Loblaw Companies Limited
Boisbriand, QC
- Full-time
Our commitment to Sustainability and Social Impact is an essential part of the way we do business, and we focus our attention on areas where we can have the greatest impact. Our approach to…
Added 6 mins ago
LC
Home Assistant Department Manager Part Time Day
Loblaw Companies Limited
Halifax, NS
- Part-time
…give excellent customer service and memorable experiences. Our Assistant Department Managers are dedicated people leaders who navigate us to providing the best in-store experience for…
Added 6 mins ago
LC
Pains cuits en magasin Assistant Gérant/Superviseur temps plein jour Embauche feu vert
Loblaw Companies Limited
Cowansville, QC
- Full-time
Our commitment to Sustainability and Social Impact is an essential part of the way we do business, and we focus our attention on areas where we can have the greatest impact. Our approach to…
Added 6 mins ago
LC
Pharmacy Assistant Part Time Day Greenlight Requisition
Loblaw Companies Limited
Toronto, ON
- Part-time
Experience as a Pharmacy Assistant is an asset
Added 6 mins ago
BD
EXT ESP Temporary Educational Assistant - East Ridge Community School
Bluewater District School Board
Owen Sound, ON
- Temporary
…one of the following: Education Support Worker, Educational Assistant Certificate, Early Childhood Educator, Social Service Worker, Developmental Services Worker, Child and Youth Worker,…
Added 6 mins ago
RV
Temporary Learning Assistant - W. G. Murdoch School
Rocky View Schools
Crossfield, AB
- Temporary
Our team is committed to creating positive, safe and inclusive environments for students to learn and for staff to work together. RVS encourages applications from individuals who can help…
Added 6 mins ago
AN
Casual Educational Assistant
ANGLOPHONE NORTH SCHOOL DISTRICT
Miramichi, NB
- Full-time
The Educational Assistant (EA) works under the supervision and direction of the student's classroom teacher(s), resource teacher, principal and/or other professional staff. Educational…
Added 6 mins ago
CV
S2627-246 - On-Call Education Assistant
Comox Valley Schools - School District 71
Courtenay, BC
- Full-time
…learners to have a positive impact on the world. Our mission is to work with our educational partners to inspire engaged, compassionate, resilient lifelong learners and cultivate a…
Added 6 mins ago
CV
T2627-444 1.0 FTE Temporary Grades K-7 Learning Support Teacher
Comox Valley Schools - School District 71
Courtenay, BC
- Temporary
…learners to have a positive impact on the world. Our mission is to work with our educational partners to inspire engaged, compassionate, resilient lifelong learners and cultivate a…
Added 6 mins ago
CV
T2627-441 1.0 FTE Temporary Grades K-12 Inclusion Support Teacher
Comox Valley Schools - School District 71
Courtenay, BC
- Temporary
…learners to have a positive impact on the world. Our mission is to work with our educational partners to inspire engaged, compassionate, resilient lifelong learners and cultivate a…
Added 6 mins ago
TP
Administrative Assistant - Calgary Christian Secondary School - Part-Time Temporary
The Palliser School Division
Calgary, AB
- Part-time
Part-Time Administrative Assistant (Temporary)
Added 6 mins ago
CV
S2627-247 - Temporary Education Assistant - Part-Time
Comox Valley Schools - School District 71
Courtenay, BC
- Part-time
…learners to have a positive impact on the world. Our mission is to work with our educational partners to inspire engaged, compassionate, resilient lifelong learners and cultivate a…
Added 6 mins ago
CV
T2627-438 0.30 FTE Anticipatory Grades K-7 Learning Support Teacher
Comox Valley Schools - School District 71
Courtenay, BC
- Full-time
…learners to have a positive impact on the world. Our mission is to work with our educational partners to inspire engaged, compassionate, resilient lifelong learners and cultivate a…
Added 6 mins ago
SD
Speech Language Assistant - Cranbrook
School District 5 Southeast Kootenay
BC · East Kootenay A, BC
- Internship
…Principal – Learning Support Services, the Speech-Language Assistant (SLA) provides speech and/or language therapy practice and support for students. This is a district itinerant…
Added 6 mins ago
CV
S2627-248 - Temporary Education Assistant - Full-Time
Comox Valley Schools - School District 71
Courtenay, BC
- Full-time
…learners to have a positive impact on the world. Our mission is to work with our educational partners to inspire engaged, compassionate, resilient lifelong learners and cultivate a…
Added 6 mins ago
SD
Education Assistant 2 - 25 Hours
School District 57 (Prince George)
Prince George, BC
- Internship
With direction from the teacher, the Education Assistant 2 assists small groups and/or individual students with specific drill and practice activities in academic and behavioral domains…
Added 6 mins ago
SD
Malaspina Elementary School - 0.4 FTE - Grade K-7 ELL/LA- Limited Duration Contract Teacher
School District 57 (Prince George)
Prince George, BC
- Contract
Training and successful experience in teaching and supporting social and emotional learning.
Added 6 mins ago
SD
Heather Park Elementary School - 1.0 FTE - Grade 1/2- Limited Duration Contract Teacher
School District 57 (Prince George)
Prince George, BC
- Contract
Training and successful experience in teaching and supporting social and emotional learning.
Added 6 mins ago
SD
Replacement Education Assistant 2 - 30 Hours
School District 57 (Prince George)
Prince George, BC
- Internship
TITLE: Replacement Education Assistant 2 - 30 Hours
Added 6 mins ago
SD
Education Assistant 2 - 20 Hours
School District 57 (Prince George)
Prince George, BC
- Internship
With direction from the teacher, the Education Assistant 2 assists small groups and/or individual students with specific drill and practice activities in academic and behavioral domains…
Added 6 mins ago
SN
1.0 FTE Permanent Educational Assistant
Superior North Catholic District School Board
Geraldton, ON
- Full-time
Diploma or certificate as an Educational Assistant, Developmental Services Worker, Child and Youth Worker or related program.
Added 6 mins ago
RC
EA - In-Class, BURNABY (Friday)
Regent Christian Online Academy (RCOA)
Surrey, BC
- Part-time
Position Title: Education Assistant, In-Class, BURNABY (Friday)
Added 21 mins ago
BO
Inclusive Child Care Worker
BGC Okanagan
BC · Central Okanagan, British Columbia
- Full-time
Facilitates physical, recreational, educational, social, and vocational activities.
Added 21 mins ago
UO
Research Assistant
University of Ottawa
Ottawa, ON · Social Sciences Building
- Part-time
Faculté des sciences sociales / Faculty of Social Sciences

VON Canada (Ontario)

Program Assistant, SMART Program - Temporary, Full-time

Hamilton, ON, Canada

$21.35 to $22.95 CAD / hour · Full-time · Temporary

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Job details

Pay: $21.35 to $22.95 CAD / hour
Job type: Full-time · Temporary
Posting language: English
Posted: Nov 4, 2026

Original job description

Requisition Details:

Employment Status: Temporary, Full-time (1.0 FTE)
Program Name: SMART Exercise Program
Number of Hours Bi-Weekly: 75
Work Schedule: Days
On-Call: No
Anticipated End Date: March 2027
Existing Vacancy: Yes - we're currently hiring candidates for an existing vacancy in this position.

Job Summary:

The Program Assistant is responsible for administrative support functions to assist VON in providing quality service to the public. The position acts as a resource for the site management team and other team members in the office by collecting and responding to incoming correspondence, creating and formatting documents, and other related job functions.

Key Responsibilities:

Responds to any general inquiries, including answering telephone calls and ensuring staff, volunteers, clients and visitors are greeted and directed to the appropriate resource in a friendly, courteous manner.
Responds to messages from the answering service as required.
Greets and directs all in-office visitors and incoming calls.
Ensures incoming and outgoing correspondence is distributed accordingly and in a timely manner.
Responsible for the mail pick-up and drop off.
Answers general inquiries regarding the VON organization with informed and satisfactory responses.
Distributes departmental mail, including mail outs, postal meter, and internal departmental mail.
Schedules and organizes meetings and appointments as requested.
Prepares all general correspondence, memos, forms, minutes, brochures, invitations, staff lists, reports and other documents as directed.
Assists in the production of newsletters (including collection of material, typing/formatting and photocopying/printing) and in standardizing processes and forms.
Supports the management of filing systems for clients, personnel, and general files, ensuring accuracy, security and confidentiality.
Updates policies/procedures and manuals as required.
Inputs relevant /information, statistics and data as directed for the efficient operation of the function and retrieves data reports.
Prepares and reviews invoices for accuracy prior to payment.
Orders supplies, receives and maintains an inventory of required supplies.
Collaborates with teams to organize logistics for special projects, events and seminars.
Performs other duties as assigned.

Common Responsibilities:

Promotes the goals and values of VON and their role as an integrated community care provider.
Promotes a safe and healthy workplace ensuring workplace conduct and activities are in accordance with the provincial Occupational Health and Safety Act and Regulations and compliant with the VON Safety Management System, including all Policies, Safe Work Practices and Procedures.
Abides by all VON policies and work practices.
Abides by all confidentiality and protection of personal information policies, regulations and practices and ensures appropriate safeguards are in place within their role.
Works in collaboration with other staff in a team approach to service delivery.

External and Internal Relationships:

Communicates regularly and follow up with employees, managers and corporate services staff.
Communicates with the public, contacting VON.

Education, Designations and Experience:

Post-secondary education in office administration, office information technology or a related field or related relevant experience
Customer service training is an asset
Proficiency in Windows OS and MS Office Suite programs
Experience with scheduling software and Cognos is considered an asset
Experience with a unionized environment is considered an asset.

Skill Requirements:

Excellent oral and written communication skills
Strong organizational skills with an ability to prioritize and multi-task
Excellent customer service skills
High level of accuracy and attention to detail
Able to work both independently and within a team
Ability to maintain confidentiality at all times

Other:

Criminal records and vulnerable sector check
Valid driver’s license and access to a reliable vehicle are required (program dependent).
The use of Personal Protective Equipment (PPE) may be required

Working conditions and physical demands: This role requires a detail-oriented approach in a dynamic environment, with physical activity including lifting, carrying (using proper techniques), bending, reaching, kneeling, and other movements that emphasize good body mechanics. Individuals in the role are required to walk, sit, stand, and climb stairs throughout the day, with some tasks requiring fine hand movements.

Attention Current Employees (Internal Applicants): If you are applying to a unionized position and you are a member of its bargaining unit, please be aware that this posting may remain open beyond the deadline if there are not enough applicants to fill the position(s). If the posting remains open after the initial deadline, VON may close the posting at its’ discretion or a rolling deadline equivalent to the posting period specified in your Collective Agreement will be deemed, and each successive period will be treated as a separate posting for purposes of comparing seniority between candidates.

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More about this job

Responsibilities

The Program Assistant provides administrative support by managing correspondence, scheduling meetings, and maintaining filing systems. They also assist with office logistics, data entry, and ensuring a welcoming environment for clients and visitors.

Requirements

Candidates must have post-secondary education in office administration or relevant experience, along with proficiency in Windows and MS Office. Strong organizational, communication, and customer service skills are required, as well as a valid driver's license and the ability to pass a criminal record check.

Skills

Administrative support
Customer service
Scheduling
Data entry
Document formatting
Inventory management
Communication skills
Organizational skills
Time management
Windows OS
MS Office Suite
Confidentiality
Attention to detail
Teamwork
Problem solving

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Office Administration
Customer Service
Scheduling
Data Entry
Inventory Management
Windows OS
MS Office Suite
Cognos
Confidentiality
Record Keeping
Logistics
Communication
Organization
Health and Safety
VON
Community Care
Clerical
Documentation
Reporting

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