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Added 12 mins ago
HB
Assistant Manager - BOSS Outlet, Saint-Foy
HUGO BOSS Canada, Inc.
Ste.-Foy, QC
- Other
Cultivate a relationship with the community via personal involvement, PR events and advertising opportunities.
Added 23 mins ago
ON
Gestionnaire adjoint/Assistant Manager - Carrefour Angrignon
Old Navy
Montreal, QC
- Full-time
We opened our first store in 1994 in San Francisco and have been on a roll ever since. We cultivate a community of playful personalities that thrive in a fast-paced environment where our…
Added 27 mins ago
TN
Human Resources Assistant
Tla’amin Nation
BC · qathet, British Columbia
- Full-time
Working with the HR team, the HR Assistant provides confidential administrative and operational support primarily to the Director of Human Resources. The position supports the Director with…
Added 57 mins ago
Care Team Assistant - Long Term Care
Nova Scotia Health and IWK Health
Halifax, NS
Reporting to the Health Services Manager and working under the supervision or direction of regulated health professionals, the Care Team Assistant provides direct, hands-on care based on…
Added 1 hour ago
LC
Directeur adjoint de magasin
Loblaw Companies Limited
Rosemère, QC
- Full-time
Reporting to the Store Manager, the Assistant Store Manager will provide excellence in customer service. Demonstrate leadership by managing employees and effectively planning.
Added 1 hour ago
HB
Assistant Manager - BOSS Store, St. Bruno
HUGO BOSS Canada, Inc.
Saint-Bruno-de-Montarville, QC
- Other
Cultivate a relationship with the community via personal involvement, PR events and advertising opportunities.
Added 1 hour ago
VC
Executive Assistant - VP
VON Canada
ON · Ontario, Canada
- $30.9 to $32.83 CAD / hour
- Part-time
The Executive Assistant (EA) enables the Vice President (VP) and their team to advance the mission and goals of VON. The EA supports the VP’s department which is an executive level national…
Added 1 hour ago
RU
Program Assistant to the School of Social Work
Renison University College
Waterloo, ON
- Temporary
Objectives: The Program Assistant to the School of Social Work provides administrative support to the School of Social Work as directed by the Administration & Student Services Manager.…
Added 1 hour ago
LC
Merchandiser, Hourly Part Time Day
Loblaw Companies Limited
Corner Brook, NL
- Part-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards
Added 1 hour ago
UO
Administrative Assistant, Indigenous Initiatives
University of Victoria
Victoria, BC
- Full-time
The Assistant supports the effective administration of the Program Manager’s portfolio by providing calendar management, correspondence, document preparation, and committee coordination…
Added 1 hour ago
S
Physician Assistant - Spine Surgery - Temporary Full-Time 2026-17950 (2026-17950)
Sunnybrook
Toronto, ON
- Full-time
The Physician Assistant (PA) is a hospital employee who bridges the gap between physicians and the hospital and as such has dual responsibilities and reporting. The PA operates under the…
Added 1 hour ago
ME
Department Manager, Member Experience (Full Time)
Mountain Equipment Company
Ottawa, ON
- $48,100 to $60,200 CAD / year
- Full-time
Reporting to the General Manager, you lead and develop frontline teams, strengthen community connections, and ensure consistent execution of service and operational standards. You are…
Added 2 hours ago
SC
Assistant Branch Manager - Namao Centre
Servus Credit Union
Edmonton, AB
- Full-time
We are hiring for a Full-time Assistant Branch Manager to join our Namao Centre Branch!
Added 2 hours ago
SD
Merchandiser, Hourly Part Time Day
Shoppers Drug Mart
Corner Brook, NL
- Part-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards
Added 2 hours ago
LC
Directeur adjoint de magasin
Loblaw Companies Limited
Saint-Hyacinthe, QC
- Full-time
Reporting to the Store Manager, the Assistant Store Manager will provide excellence in customer service. Demonstrate leadership by managing employees and effectively planning.
Added 2 hours ago
B
Client Service Assistant
BMO
Waterloo, ON · MARS
- Full-time
Works collaboratively within the market, BMO partners and the community to build relationships and deliver the desired customer experience.
Added 2 hours ago
ON
Assistant Manager - Riocan Durham Centre
Old Navy
Ajax, ON
- Full-time
As an Assistant Manager, you set the tone for the store and the team and help bring our brand to life for our customers. You’re responsible for driving profitable sales growth through all…
Added 2 hours ago
ON
Gestionnaire adjoint/Assistant Manager - Carrefour Angrignon
Old Navy
Montreal, QC
- Full-time
Added 3 hours ago
HB
Assistant Shop Manager - BOSS Shop, Holt Renfrew Square One
HUGO BOSS Canada, Inc.
Mississauga, ON
- Other
Cultivate a relationship with the community via personal involvement, PR events and advertising opportunities.
Added 3 hours ago
HB
Temp Assistant Manager - BOSS Outlet, Ottawa Tanger
HUGO BOSS Canada, Inc.
Ottawa, ON
- Other
Cultivate a relationship with the community via personal involvement, PR events and advertising opportunities.
Added 3 hours ago
HB
Assistant Shop Manager - BOSS Shop, Holt Renfrew Calgary
HUGO BOSS Canada, Inc.
Calgary, AB
- Other
Cultivate a relationship with the community via personal involvement, PR events and advertising opportunities.
Added 3 hours ago
HB
Assistant Manager - BOSS Store, St Bruno
HUGO BOSS Canada, Inc.
Saint-Bruno-de-Montarville, QC
- Other
Cultivate a relationship with the community via personal involvement, PR events and advertising opportunities.
Added 3 hours ago
LC
Coffee Assistant Department Manager Full Time Day
Loblaw Companies Limited
Moncton, NB
- Full-time
…impact is based on three pillars – Environment, Sourcing and Community – and we are constantly looking for ways to demonstrate leadership in these important areas. Our CORE Values – Care,…
Added 3 hours ago
RP
Maintenance Supervisor-1071 King
Rhapsody Property Management Services
Toronto, ON
- $85,000 to $90,000 CAD / year
- Full-time
As a Maintenance Supervisor, you'll be at the heart of what makes our communities thrive. Reporting to the Operations Manager, you'll lead a team in ensuring the smooth day-to-day…
Added 3 hours ago
RP
Assistant Property Manager-1071 King West
Rhapsody Property Management Services
Toronto, ON
- $70,000 to $75,000 CAD / year
- Full-time
As Assistant Property Manager, you won’t just be part of the team, you’ll help lead it! This is a dynamic opportunity to grow your career while shaping the resident experience in one of the…

VON Canada

Executive Assistant - VP

ON, Canada
Ontario, Canada, Canada

$30.9 to $32.83 CAD / hour · Part-time

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Job details

Pay: $30.9 to $32.83 CAD / hour
Job type: Part-time
Apply by: Nov 8, 2026
Experience: Prior experience in an administrative support role and a minimum of 5 years relevant experience in an executive assistant capacity in a fast-paced office setting.
Posting language: English
Posted: Oct 9, 2026

Original job description

Requisition Details

Employment Status: Permanent, Part-time (0.5 FTE)

Program Name: Marketing Communications and Philanthropy

Number of Hours Bi-Weekly: 37.5

Work Schedule: Days

On Call: No

Existing Vacancy: Yes - we're currently hiring candidates for an existing vacancy in this position.

Nova Scotia wage range available upon request.

Job Summary

The Executive Assistant (EA) enables the Vice President (VP) and their team to advance the mission and goals of VON. The EA supports the VP’s department which is an executive level national portfolio with multiple functional areas. Through a proactive and results oriented approach, the EA is responsible for a wide range of functional areas and SMT level priorities providing executive level administrative support ranging from the coordination of information flow within their VP department and functional areas, by ensuring accurate and timely delivery of senior level administrative services and providing support and direction on appropriate course of action to leaders (Directors/Sr. Directors) that report to the Vice President and providing key support to Board committees.

Key Responsibilities

Researches, prioritizes, and follows up on business matters and concerns addressed to the VP, including those of a highly sensitive or confidential nature; determines appropriate course of action, referral, or response.
Ensures smooth communication between the VP’s Office, members of the Board of Directors and Committees as well as internal/external stakeholders, demonstrating leadership to maintain credibility, trust and support with senior management staff and other colleagues.
Develop and document processes to support teams and functions.
Drafts formal communications on behalf of the VP and Senior Directors.
Assists with preparing and reporting monthly KPIs for the VP for their respective department including functional areas to inform executive level, operational and business decisions.
Provides data and information to external stakeholders under tight timelines (e.g. to Ontario Health Teams, or pandemic stats etc.) to respond to stakeholder and departmental priorities.
Supports departmental budget activities and assists with budget monitoring for the respective VP department
Compiles, reviews and analyzes data or information that supports department activities.
Maintains the VP’s calendar ensuring effective prioritization and preparation of required information while working collaboratively with key internal/external stakeholders.
Documents and populates briefing notes and reports for key stakeholders, committees and the Board.
Prepares documentation and correspondence, agendas and reports and gathers background materials.
Supports departmental leadership team in developing project plans and timelines for departmental priorities.
Manages contract process including procurement, comparative examination and contract development for their respective department and proactively flags obligations for VON lease renewals prior to expiration.
Manages projects related to government reporting compliance, annual filings and accreditation requiring the coordination of senior staff content input and other administrative staff to ensure timely and accurate submissions that can have significant business impacts.
Updates VON intranet content related to their department by validating information is current including organizational charts.
Maintains corporate mailboxes related to their departments by responding to any issues that arise and flags reputational risk issues through escalation as needed.
Ensure adherence to appropriate internal administrative processes, including the Delegation of Authority Policy.
Supports the VP in managing confidential performance monitoring of the team, including the 360 process.
Manages and ensures continuous improvement of key departmental processes, engaging VP team members and others in execution as determined by the VP.
Identifies opportunities for process and product improvement and brings forward to VP and/or extended EA team.
Makes recommendations to the departmental leadership team for approval to improve and innovate administrative processes, to increase efficiency (i.e. ensures consistent, efficient processes for AP, AR, statistics and record keeping) and coaches/directs administrative staff to implement or follow new processes.
Develops an annual meeting schedule and schedules Board Committee meetings, prepares meeting packages, attends and records proceedings, prepares and distributes minutes, communicates committee decisions, and initiates and/or completes any required follow up to allow for strategic and operational business decisions.
Supports the respective internal committees (e.g. Recruitment & Retention committee, Position Control) and key external stakeholder committee/meetings (e.g. Department of Health & Wellness) including report preparation, coordination of meetings to support strategic and operational business direction.
Provides support and works closely with the Manager Corporate Affairs to ensure that materials for Board meetings from the respective Board Committees are received in a timely manner.
Liaises with the VP and Manager Corporate Affairs to cascade priorities to the Senior Directors / Directors and management team members.
Coordinates travel for the VP including preparation of materials for meetings (i.e. presentations, documentation, logistics, etc).
Ensures an up to date records system both digital and paper.
Prepares and reviews expense reports and reconciliations.
Provides administrative support to the senior directors and managers as required, including event management, educational sessions and administrative duties.
Makes independent decisions regarding planning, organizing, and scheduling of work.
Undertakes department specific or other special project assignments as required.

Common Responsibilities

Promotes the goals and values of VON and their role as an integrated community care provider
Promotes a safe and healthy workplace ensuring workplace conduct and activities are in accordance with the provincial Occupational Health and Safety Act and Regulations and compliant with the VON Safety Management System, including all Policies, Safe Work Practices and Procedures.
Abides by all VON policies and work practices
Abides by all confidentiality and protection of personal information policies, regulations and practices and ensures appropriate safeguards are in place within their role
Works in collaboration with other staff in a team approach to service delivery

External And Internal Relationships

Interacts frequently with the leadership team to obtain and provide confidential information.
Interacts with members of the Board of Directors and Committees.
Interact with cross functional team to ensure smooth communication.
Interacts and obtains information from senior level external stakeholders such as auditors, funders, external counsel to ensure progress toward department goals and contractual obligations.
Works in collaboration with corporate staff and leaders to ensure corporate priorities are achieved.

Education, Designations And Experience

Post-secondary education in relevant field or equivalent education and experience.
Prior experience in an administrative support role and a minimum of 5 years relevant experience in an executive assistant capacity in a fast-paced office setting.
Demonstrated experience writing reports, correspondences and other communication pieces.
Demonstrated experience with taking minutes, preferably at a Board/Committee level
Experience working in a health care environment is preferred.

Skill Requirements

Proficiency in Windows OS and MS Office Suite, Adobe Acrobat and other technology related to the function supported.
Ability to exercise initiative in solving problems and identifying innovative opportunities including modeling LEAN and practicing LEAN principles and methodologies
Ability to use evidence based and data drive decision making skills
Strong aptitude to learn and use computer applications and software as required.
Excellent oral and written communication skills.
Excellent interpersonal skills.
Ability to maintain a consistent professional manner with both internal staff and external stakeholders and to maintain confidentiality at all times.
High level of accuracy and strong attention to detail.
Strong problem-solving skills.
Project management skills
Strong organizational skills with an ability to prioritize, multi-task and handle competing deadlines.
Demonstrated ability to work both independently and as a team member to achieve desired results.
Strong work ethic, reliable and self-directed, high degree of principled judgment.
Able and willing to embrace change and effectively manage stresses of a busy office environment.

Other Requirements

Ability to attend off-site meetings as required.
A current and original copy of a satisfactory Criminal Records Check is required
A Vulnerable Sector Search and/or Child Abuse Registry Check may be required
Ability to speak French is an asset in French Designated areas

Working conditions and physical demands: This role requires a detail-oriented approach in a dynamic environment, with physical activity including lifting, carrying (using proper techniques), bending, reaching, kneeling, and other movements that emphasize good body mechanics. Individuals in the role are required to walk, sit, stand, and climb stairs throughout the day, with some tasks requiring fine hand movements.

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More about this job

Responsibilities

Provides executive-level administrative support to the Vice President and department, including managing communications, calendars, travel, budgets, contracts, records, and confidential matters. Coordinates Board and committee activities, prepares reports and meeting materials, supports compliance and departmental projects, and improves administrative processes.

Requirements

Requires post-secondary education in a relevant field or equivalent education and experience, plus at least five years of relevant executive assistant experience in a fast-paced office. Candidates should have strong writing, communication, organization, project management, problem-solving, and technology skills; healthcare experience and French are assets.

Skills

Executive Administrative Support
Calendar Management
Board And Committee Support
Meeting Coordination
Minute Taking
Report Writing
Data Analysis
Budget Monitoring
Project Management
Contract Management
Process Improvement
Stakeholder Communication
Confidentiality
Microsoft Office
Adobe Acrobat
Prioritization

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Executive Administrative Support
Board Of Directors
Board Committees
Meeting Minutes
Briefing Notes
KPI Reporting
Budget Monitoring
Contract Management
Procurement
Government Reporting
Accreditation
Project Management
Process Improvement
LEAN Principles
Evidence-Based Decision-Making
Data Analysis
Microsoft Windows
Microsoft Office
Adobe Acrobat
Confidentiality
Stakeholder Relations
Records Management
Health Care
Occupational Health And Safety

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