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Added 5 mins ago
Project Coordinator - Capital Projects
Convergint Technologies Ltd
Dartmouth, NS
Convergint is looking for a team-oriented, results-driven, Project Coordinator to join our amazing Capital Projects team in our Halifax location. As the Project Coordinator, you will be…
Added 5 mins ago
AI
Appointment Coordinator/Service Reception - Audi Winnipeg
AutoCanada Inc.
Winnipeg, MB
- $17.5 to $20 CAD / hour
- Full-time
Position: Appointment Coordinator/Service Reception
Added 5 mins ago
BC
Repair and Restoration Coordinator
BELFOR CANADA INC.
Winnipeg, MB
- $45,000 to $60,000 CAD / year
- Full-time
Are you a natural leader with experience in construction or restoration? We’re looking for a Repair and Restoration Coordinator to oversee daily operations, manage crews, and ensure…
Added 5 mins ago
BC
Warehouse Coordinator
BELFOR CANADA INC.
Toronto, ON
- $25 to $28 CAD / hour
- Full-time
The Warehouse Coordinator plays a critical role in ensuring seamless warehouse operations, inventory control, and project logistics. Reporting to the Operations Manager, this position…
Added 2 hours ago
EH
Admissions Coordinator FT
Edgewood Health Network Inc
Nanaimo, BC
- Up to $50,000 CAD / year
- Full-time
The Admissions Coordinator serves this high inbound volume with a professional 30-minute phone consultation. This includes building a relationship, gaining a deep understanding of the…
Added 3 hours ago
FH
RN/RPN, Toxic Drug Response and Priority Populations (TDRPP) | Safepoint Supervised Consumption Site , Surrey
Fraser Health
Surrey, BC
- Part-time
…and procedures and reporting any risks and anomalies to the Client Care…
Added 3 hours ago
FH
Senior Project Manager - Redevelopment & Major Projects
Fraser Health
Surrey, BC
- Full-time
Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families:
Added 3 hours ago
K
Engagement Analyst (12 Month Contract)
KPMG
ON · Toronto, Ontario
- Full-time
…closely with accountants and other professionals on complex client engagements across a broad range of legal and tax-related practice…
Added 3 hours ago
VH
RN/RPN - Child & Family Program (Central West)
VHA Home HealthCare
Mississauga, ON
- Part-time
Inform the nursing supervisor of any client activities, relevant concerns, or changes in the client’s condition or care plan, and submit appropriate documentation to the case coordinator.
Added 5 hours ago
GE
Medical Coordinator (Hybrid/Remote)
Global Excel Management
Windsor, ON · Sherbrooke, QC
- Other
Are you a people person with a knack for providing excellent customer service? Are you interested in working in a multilingual and friendly environment that encourages personal and…
Added 7 hours ago
SM
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc
Calgary, AB
- Internship
Client: Government of Alberta - GOAPRDJP000001039
Added 7 hours ago
SM
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc
Calgary, AB
- Internship
Client: Government of Alberta - GOAPRDJP000001039
Added 7 hours ago
SM
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc
Calgary, AB
- Internship
Client: Government of Alberta - GOAPRDJP000001039
Added 7 hours ago
SM
GOAPRDJP000001040 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
Client: Government of Alberta - GOAPRDJP000001040
Added 7 hours ago
SM
GOAPRDJP000001040 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
Client: Government of Alberta - GOAPRDJP000001040
Added 7 hours ago
SM
GOAPRDJP000001040 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
Client: Government of Alberta - GOAPRDJP000001040
Added 8 hours ago
TS
Program Coordinator & Facilitator
The Salvation Army in Canada
Vancouver, BC
- Full-time
…needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks…
Added 9 hours ago
TS
Program Coordinator & Facilitator
The Salvation Army Canada and Bermuda Territory
Vancouver, BC · Belkin Communities of Hope - Deborah's Gate
- Full-time
…needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks…
Added 12 hours ago
GD
Administrative Assistant IV - Saskatoon
Gabriel Dumont Institute
Saskatoon, SK
- Full-time
Responsibilities: Reporting to the Senior Program Coordinator – Training & Employment, the Administrative Assistant 4 provides administrative and operational support to the delivery of…
Added 12 hours ago
A
sales and promotions coordinator
AtmanCo
Montreal, QC
- Full-time
Added 12 hours ago
PE
Account Coordinator
PheedLoop Events
Toronto, ON
- Full-time
Want to work directly with global brands, run live events, and build real client relationships in your first year out of school?
Added 13 hours ago
OB
Special Project Coordinator
Oxford Builders Supplies
Calgary, AB
- Full-time
Company Description Oxford Builders Supplies is a full-service equipment and maintenance supplier serving the construction industry with a wide range of new and used equipment. The company…
Added 13 hours ago
RP
HHC Service Coordinator
Rexall Pharmacy Group LTD
Windsor, ON
- Up to $18.45 CAD / hour
The Home Health Service Coordinator is responsible for coordinating and managing the service technicians. They serve as a crucial liaison between clients, healthcare professionals, and…
Added 14 hours ago
EI
Client Services Coordinator - Automotive
EBlock Inc.
Canada
- $47,000 to $55,000 CAD / year
- Full-time
The Client Services Coordinator is a positive, detail-oriented, and empathetic professional responsible for managing and coordinating the vehicle redemption process. This role serves as the…
Added 14 hours ago
VI
HR Coordinator
VPI INC.
Mississauga, ON
- Up to $50,000 CAD / year
- Full-time
The Human Resources Coordinator provides administrative and operational support across a broad range of Human Resources functions, including full-cycle recruitment, onboarding, benefits…

VPI INC.

HR Coordinator

Mississauga, ON, Canada

Up to $50,000 CAD / year · Full-time

Apply About employer

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Job details

Pay: Up to $50,000 CAD / year
Job type: Full-time
Experience: 1-2 years of Human Resources experience, preferably within small to mid-sized, entrepreneurial organizations.
Posting language: English
Posted: Sep 2, 2026

Original job description

VPI is a Service Provider for Employment Ontario, which is funded by the Ontario Government to support jobseekers and employers. VPI has been delivering employment programs for more than 30 years and is based in Mississauga, operating in multiple locations across Southern Ontario. Our organizational values rest on 4-pillars which are Ethics, Passion, Innovation, and Courage which support the desire and passion to make a positive and sustainable impact for the individuals we serve.

VPI Employment Services embraces and encourages inclusivity and diversity in the workplace. We are committed to providing accessible employment practices and creating a work environment that encourages and supports our team members be their authentic selves.

This position is being recruited to fill an existing vacancy.

We are seeking out individuals who have the passion and drive to make a positive and sustainable impact for the individuals we serve. Providing exceptional client experience; creating an environment where clients feel safe, heard, supported, and see progression with skill development, and life stabilization support, leading to sustainable employment and career development.

Role Overview

The Human Resources Coordinator provides administrative and operational support across a broad range of Human Resources functions, including full-cycle recruitment, onboarding, benefits administration, employee relations, HRIS maintenance, payroll support, reporting and employee records management. The successful candidate will thrive in a fast-paced, process-driven environment and demonstrate strong organizational and administrative skills, sound judgment, initiative and exceptional attention to detail. This position requires the ability to manage competing priorities, maintain confidentiality and provide responsive, professional service to employees and leaders.

Key Job Functions

Recruitment and Onboarding

Coordinate the full recruitment cycle, including preparing job requisitions, posting vacancies, sourcing and screening candidates, conducting initial interviews and preparing offer letters.
Schedule interviews and communicate with candidates and hiring managers throughout the recruitment process.
Complete reference and background checks.
Coordinate the onboarding process and ensure all required employment documentation is completed accurately and on time.
Support new-hire orientation and ensure employees receive the information, equipment and system access required for their roles.
Assist with offboarding activities, including preparing documentation and coordinating the return of company property.

HRIS and Employee Records

Maintain accurate and current employee information in ADP Workforce Now and other HR systems.
Create and maintain electronic employee files in accordance with established recordkeeping and confidentiality requirements.
Ensure employee documents are filed accurately and promptly within the HRIS.
Process employee changes, including new hires, transfers, compensation changes, leaves of absence, benefit changes and terminations.
Conduct regular audits of employee records to identify and correct missing or inaccurate information.

Employee and Administrative Support

Monitor Human Resources mailboxes and respond to inquiries accurately and within established service timelines.
Respond to general employee questions regarding HR policies, procedures, benefits, payroll and other employment-related matters.
Escalate sensitive, complex or employee-relations matters to the Director, Human Resources, as appropriate.
Prepare employment letters, forms, reports and other HR correspondence.
Provide administrative support for leaves of absence, accommodations, and employee-relations processes.
Handle confidential and sensitive information with discretion and professionalism.

Payroll and Benefits Support

Provide administrative support for payroll processing by reviewing and submitting employee changes and supporting documentation.
Assist employees with benefit enrolment, changes and general plan inquiries.
Coordinate benefit documentation and communicate changes to the appropriate internal or external parties.
Review HRIS and payroll information for accuracy and follow up on discrepancies.

Reporting, Policies and Compliance

Compile and verify information for monthly HR metrics and other internal reports.
Assist with data verification, internal audits and compliance-related activities.
Support research and updates to HR policies, procedures, templates, FAQs and process guides.
Monitor changes to applicable employment legislation and HR best practices.
Participate in departmental projects, employee initiatives and company events.
Perform other related duties as assigned.

Health and Safety

Provide administrative support for the organization’s occupational health and safety program.
Maintain health and safety records, policies, workplace postings and training requirements.
Support the reporting and documentation of workplace incidents, injuries, hazards and corrective actions.
Assist with WSIB claims administration and maintain accurate claim records.
Support Joint Health and Safety Committee meetings, workplace inspections and emergency-preparedness activities.
Respond to routine inquiries and promote compliance with applicable health and safety legislation and company procedures

Skills & Abilities

Post-Secondary Education in Human Resources. CHRP designation is an asset.
1-2 years of Human Resources experience, preferably within small to mid-sized, entrepreneurial organizations.
Strong knowledge of HR best practices, employment laws, and confidentiality standards.
Excellent written and verbal communication skills, including the ability to prepare clear and professional correspondence.
Strong administrative, organizational and time-management skills.
Exceptional attention to detail and commitment to maintaining accurate employee information.
Ability to prioritize competing responsibilities, manage multiple deadlines and follow established processes.
Strong analytical, critical-thinking and problem-solving abilities.
Sound judgment and discretion when handling confidential or sensitive employee matters.
Strong interpersonal and customer-service skills, with the ability to communicate professionally with employees, managers, candidates and external service providers.
Ability to work independently, demonstrate initiative and contribute effectively within a collaborative team environment.
Adaptability and the ability to work effectively in a fast-paced, deadline-driven environment.

VPI is an equal opportunity employer committed to diversity, equity, inclusion, and accessibility. We welcome and encourage applications from all qualified individuals and ensure employment decisions are made without discrimination based on any protected characteristic under applicable laws.

We thank all applicants for their interest; only those selected for an interview will be contacted.

VPI is committed to a barrier-free recruitment process. If contacted for an employment opportunity, please advise us in advance of any accommodation needs.

Apply About employer

More about this job

Responsibilities

The HR Coordinator provides administrative and operational support across various HR functions, including recruitment, onboarding, payroll, and benefits administration. They are also responsible for maintaining HRIS records, ensuring compliance with employment legislation, and supporting health and safety programs.

Requirements

Candidates must have post-secondary education in Human Resources and 1-2 years of relevant experience. Strong organizational skills, knowledge of HR best practices, and the ability to handle confidential information with discretion are required.

Skills

Full-cycle recruitment
Onboarding
HRIS maintenance
Payroll support
Employee relations
Recordkeeping
Data verification
Health and safety administration
WSIB claims administration
Policy development
Administrative support
Communication skills
Time management
Attention to detail
Analytical skills
Customer service

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
Recruitment
Onboarding
HRIS
ADP Workforce Now
Payroll
Benefits Administration
Employee Relations
Compliance
Employment Legislation
Health and Safety
WSIB
Recordkeeping
Confidentiality
Administrative Support
Data Audits
Metrics
Policy Management
Customer Service
Interpersonal Skills

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