Find work in Canada.

331,970 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 5 mins ago
Coordinator, Community Engagement
MLSE (Maple Leaf Sports & Entertainment Partnership)
Toronto, ON · MLSE Launchpad
Full-time
As the Community Engagement Coordinator, you will be responsible for the overall positive experience of the MLSE LaunchPad members participating in our amazing programs, cool opportunities…
Added 19 mins ago
Invoice & Contract Administration Coordinator
Dasro Consulting Inc.
Calgary, AB
Contract
Dasro is looking for an Invoice & Contract Administration Coordinator - Gas Canada Projects for one of its clients in Calgary, AB.
Added 20 mins ago
Senior Safety Coordinator
EBC Inc.
Toronto, ON · Downsview East (CFB Toronto), Ontario
We are looking to add a Senior Safety Coordinator to work onsite on one of our important ICI projects in North York!
Added 49 mins ago
Registered Nurse
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
Part-time
As a patient Flow Coordinator you will be primarily responsible for the promotion and facilitation of optimal patient flow for the site on a day-to-day basis. You will: Report to the Site…
Added 1 hour ago
Administration Coordinator
Securitas Technology Canada Corporation
Mississauga, ON
$55,000 to $65,000 CAD / year
Full-time
The National Account Admin Coordinator serves as a key component of national account program delivery to assigned customers in our Electronic Security division. This is done by supporting…
Added 1 hour ago
Communications Coordinator
Canadian Cancer Society
Ottawa, ON · Toronto, ON
Full-time
As a member of the Strategic Communications team at the Canadian Cancer Society (CCS), the Communications Coordinator plays a key role in raising awareness of CCS’s mission work and impact…
Added 1 hour ago
Business Operations Coordinator / Coordonnateur / Coordonnatrice des opérations d'affaires
Centiro
Montreal, QC
Full-time
…heartbeat and that’s where you come in. As our Business Support Coordinator, you keep our Montreal, Vancouver and Boston offices running smoothly, you ensure clarity, continuity and a great…
Added 1 hour ago
Warehouse Coordinator
BELFOR CANADA INC.
Hamilton, ON
$25 to $28 CAD / hour
Full-time
The Warehouse Coordinator is critical in ensuring seamless operations across warehouse management, inventory control, and project logistics. This position is responsible for the maintenance…
Added 1 hour ago
Coordinateur Outillage / Tooling Coordinator
Airbus Aircraft
Montreal, QC
Full-time
Added 1 hour ago
Event Coordinator
The Muslim Association of Canada
Vancouver, BC
$20 CAD / hour
Full-time · Contract · Temporary
Added 1 hour ago
Automotive Technical Coordinator - 24 Month Contract/Acting
Toyota Motor Corporation
Kamloops, BC · Toyota Canada Inc - Head Office
Full-time
Toyota Canada Inc. (TCI) currently has an exciting opportunity for a passionate and driven Automotive Technical Coordinator to support our Product Quality & Service Support (PQSS) team.…
Added 1 hour ago
Coordinator, Planning & Development
Regional Municipality of Wood Buffalo
Fort McMurray, AB
Under general supervision, the Coordinator, Planning and Development provides project, program, and service delivery support through communication and coordination with internal and…
Added 1 hour ago
Chargé(e) de projets - Formation accélérée / Trainee Project Coordinator-EN
Guillevin
Drummondville, QC
Full-time
Chargé(e) de projets - Formation accélérée / Trainee Project Coordinator
Added 1 hour ago
Clinical Research and Trials Coordinator, Research Clinical Trials - BC Cancer - Vancouver
Sanya’k̓ula
Vancouver, BC
Full-time
For a specific trial or project, the Clinical Research and Trials Coordinator (CRTC) receives direction from the Qualified Investigator/Principal Investigator, Manager, or designate to…
Added 1 hour ago
Senior Publicist, Lifestyle
Corus Entertainment
Toronto, ON
Reporting to the Publicity Manager, with the support of a Publicist and a Publicity Coordinator, the Senior Publicist is responsible for developing and executing integrated publicity…
Added 1 hour ago
Language Assets Coordinator (6-Month Contract)
Blue Ant Media Inc.
Toronto, ON
The Language Assets Coordinator manages the creation, tracking, and delivery of subtitles, dubbing materials, scripts, and metadata for global distribution. This role works closely with…
Added 2 hours ago
Safety Coordinator
Winnipeg Regional Health Authority
Winnipeg, MB
Acting as the lead of the WRHA Safety Coordinator team providing service to the WRHA integrated groups.
Added 2 hours ago
NICU Parent Partner Coordinator
Winnipeg Regional Health Authority
Winnipeg, MB
…and Values of St. Boniface Hospital, the NICU Parent Partner Coordinator is responsible for co-leading the NICU Parent Partner Program This role is instrumental in creating a supportive…
Added 2 hours ago
Clinical Research Coordinator – Physiotherapist
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
…in-depth analysis of documents in English related to a research…
Added 2 hours ago
Clinical Research Coordinator – Ethics & Regulatory Affairs
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
…HIV, HBV, HCV, STIs, and liver diseases. The Clinical Research Coordinator – Ethics & Regulatory Affairs will complete the below listed tasks at the Chronic Viral Illness Service of the…
Added 2 hours ago
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
We are seeking a Clinical Research Coordinator (CRC) to contribute to an exciting study based at the Research Institute of the McGill University Health Centre.
Added 2 hours ago
Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
…in-depth analysis of documents in English related to a research…
Added 2 hours ago
Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Contract
Added 2 hours ago
Medical Documents Coordinator
IME RESOURCES LLC
Vaughan, ON
Full-time
The Medical Documents Coordinator is responsible for processing, sorting and distributing medical briefs for Independent Medical Evaluations (IME), both electronically and in hard copy. The…
Added 2 hours ago
Registered Nurse, Medicine, Royal Columbian Hospital
Fraser Health
New Westminster, BC
Part-time
Join us on an exciting project and make history. The Royal Columbian Hospital Redevelopment Project (RCHRP) is a multi-year, multi-phase project to increase the hospital's capacity, beds,…

VS Group

Executive Assistant / Office Coordinator

North Bay, ON, Canada

Pay: $20.00–$25.00 per hour, based on experience, qualifications, and responsibilities.
Job type: Full-time
Apply by: Oct 25, 2026
Posting language: English
Posted: Sep 25, 2026

Apply About employer

Applications open in a new tab.

Original job description

Back

Executive Assistant / Office Coordinator

North Bay

Full-time, permanent

VS Group is a well-established Northern Ontario professional services organization providing accounting, bookkeeping, tax, consulting, technology, marketing, and business advisory services to individuals and businesses.

We are looking for a highly organized, professional, technology-savvy, and dependable individual to join our team as an Executive Assistant / Office Coordinator.

This is a diverse and important role that combines executive support, office coordination, administration, research, client service, and project support.

The successful candidate will work closely with the President and senior management, while also providing support and coordination to the broader administrative and professional team.

This position would be an excellent fit for someone who enjoys being the person who keeps things organized, gets things done, solves problems, researches information, and helps make the entire office run more efficiently.

The Role

This position is much more than a traditional receptionist or administrative position.

You will become an important support person to the President and management team while also helping coordinate the day-to-day administrative functions of the office.

The Ideal Candidate Is Someone Who Is:

Extremely organized and detail-oriented.
Dependable and punctual.
Comfortable working with senior management.
Professional and confident when dealing with clients and business contacts.
Technology-savvy and comfortable learning new software and systems.
A strong researcher who enjoys finding information and solutions online.
Able to manage multiple priorities without becoming overwhelmed.
Comfortable taking initiative and figuring out how to get things done.
A team player who genuinely enjoys supporting others.
Discreet and trustworthy when handling confidential information.
Flexible and willing to assist wherever needed.

Executive Support to the President

The successful candidate will act as an important administrative support and liaison to the President.

Responsibilities May Include:

Managing and coordinating the President's calendar, appointments, meetings, and commitments.
Helping prioritize appointments, meetings, tasks, and competing demands.
Preparing correspondence, documents, reports, presentations, and meeting materials.
Organizing meetings and ensuring required information and materials are available.
Taking notes and documenting meetings when required.
Following up on outstanding items and helping ensure commitments are completed.
Conducting online research on products, services, companies, suppliers, technology, business opportunities, and other topics requested by the President.
Researching and comparing products, services, pricing, vendors, and potential solutions.
Gathering information and preparing summaries to assist management with decision-making.
Assisting with special projects and business initiatives.
Helping coordinate travel arrangements and itineraries when required.
Maintaining confidentiality regarding personal, financial, employee, client, and business information.
Acting as a professional and trusted liaison between the President, employees, clients, suppliers, and other business contacts.

Office Coordination & Administration

The successful candidate will also play an important role in helping coordinate the North Bay office.

Responsibilities May Include:

Answering telephone calls and directing inquiries appropriately.
Welcoming clients and visitors in a professional and friendly manner.
Coordinating meeting rooms, appointments, and office schedules.
Maintaining an organized and professional reception and office environment.
Coordinating incoming and outgoing mail and courier services.
Maintaining office supplies and coordinating orders.
Assisting with filing, scanning, electronic documents, and records management.
Sending documents for electronic signature and monitoring completion.
Assisting with client invoicing and payments.
Coordinating administrative requests from various members of the professional team.
Providing backup support to administrative staff when required.
Helping establish and maintain efficient office procedures and processes.
Assisting with onboarding and administrative coordination for new employees.
Supporting management with employee-related administrative tasks.
Assisting with special projects and other duties required to keep the office operating efficiently.

Technology & Research

Technology skills are particularly important in this position.

We are looking for someone who is comfortable using technology and is not afraid to learn new systems.

You May Be Asked To:

Research information using the Internet and various online resources.
Research and compare products and services.
Use Microsoft Outlook, Word, Excel, PowerPoint, Teams, and other Microsoft 365 applications.
Work with electronic document management and e-signature systems.
Assist with CRM and business management systems.
Use AI and other emerging technology tools to improve productivity and research.
Learn new software and technology platforms as VS Group continues to modernize its operations.
Help identify opportunities to improve administrative processes through technology.

You do not need to know every system when you start. We are looking for someone who is comfortable with technology, learns quickly, and enjoys figuring things out.

Client & Team Support

Because VS Group is a professional services organization, professionalism and customer service are extremely important.

You Will Interact With:

Clients
Professional staff
Management
Vendors and suppliers
Business partners
Community organizations
Other professional contacts

The successful candidate should be comfortable communicating with people at all levels and understand the importance of representing VS Group in a professional manner.

You should genuinely enjoy helping people and supporting a team of professionals.

What We Are Looking ForOrganization & Reliability

|This is perhaps the most important part of the position.

We Are Looking For Someone Who Is:

Extremely organized
Punctual and dependable
Detail-oriented
Proactive
Resourceful
Able to prioritize
Good at following through
Comfortable managing multiple tasks
Able to work independently
Willing to take ownership of responsibilities

You should be the type of person who keeps track of what needs to be done, follows up when necessary, and does not need to be reminded repeatedly about important responsibilities.

Professionalism & Judgment

Because this position works closely with the President and has access to confidential business information, discretion and good judgment are essential.

The Successful Candidate Must Demonstrate:

Professionalism.
Maturity.
Honesty and integrity.
Confidentiality.
Good judgment.
Respectful communication.
A positive attitude.
Appropriate workplace boundaries.
Pride in their work and appearance.
A commitment to maintaining a professional office environment.

Qualifications & Experience

Previous experience in executive assistance, office administration, office coordination, customer service, or a similar role is preferred.
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Strong computer and technology skills.
Proficiency with Microsoft Office / Microsoft 365.
Strong Internet research skills.
Ability to learn new software quickly.
Strong attention to detail.
Ability to work independently and as part of a team.
Experience working with senior management is an asset.
Experience in accounting, bookkeeping, professional services, or business administration is an asset.
Post-secondary education in business administration, office administration, or a related field is an asset.
Bilingual English/French is an asset.

Schedule & Flexibility

This is a full-time, Monday-to-Friday, in-person position.

The normal work week will generally be approximately 40 hours, although hours may vary based on business needs and seasonal workload.

The successful candidate should have a degree of flexibility in their schedule and understand that executive and client needs can occasionally require adjustments to normal working hours.

Occasional travel may also be required for business meetings, conferences, events, or other company activities. Travel would generally be limited and is expected to be approximately 2–3 trips per year, primarily within Ontario or occasionally to the United States.

A valid passport would therefore be an asset.

Compensation & Benefits

$20.00–$25.00 per hour, based on experience, qualifications, and responsibilities.

VS Group offers a comprehensive benefits package and opportunities for professional development and advancement, including:

Dental care
Extended health care
Vision care
Life insurance
Employee assistance program
RRSP matching program
Paid time off
Wellness program
On-site parking
Company events
Professional development opportunities
Opportunities to grow within the organization

Why Join VS Group?

VS Group has been serving Northern Ontario businesses and individuals for many years and continues to grow and expand its services.

We are a team-oriented organization where people have the opportunity to take on new responsibilities, learn new skills, work with different areas of the business, and grow with the company.

This position offers a particularly diverse opportunity because you will work closely with the President, management, professional staff, clients, and the administrative team.

If you are someone who likes to stay busy, enjoys solving problems, is naturally organized, is comfortable with technology, and takes pride in helping others succeed, this could be an excellent long-term opportunity.

Accessibility

VS Group is committed to providing an inclusive and accessible recruitment and hiring process. We comply with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code and will provide reasonable accommodation to applicants throughout the recruitment and hiring process upon request.

Benefits:

Employee assistance program
Life insurance
Mileage reimbursement
On-site parking
Paid time off
RRSP match
Vision care
Wellness program

Back

Apply About employer

More about this job

Responsibilities

Provide executive and administrative support to the President and management, including calendar coordination, meeting preparation, correspondence, research, follow-up, and special projects. Coordinate office operations and client-facing administration, including reception, records, supplies, invoicing support, e-signatures, and administrative requests.

Requirements

Candidates should have strong organizational, time-management, communication, technology, research, and attention-to-detail skills, with the ability to work independently and support a team. Previous experience in executive assistance, office administration, coordination, or customer service is preferred; Microsoft 365 proficiency is expected, while senior-management or professional-services experience and post-secondary education are assets.

Skills

Executive Assistance
Office Coordination
Organization
Time Management
Written Communication
Verbal Communication
Microsoft 365
Internet Research
Technology Proficiency
Client Service
Confidentiality
Attention to Detail
Prioritization
Meeting Coordination
Records Management
Problem Solving

Benefits

Employee Assistance Program
Life Insurance
Mileage Reimbursement
On-Site Parking
Paid Time Off
RRSP Matching
Vision Care
Wellness Program
Dental Care
Extended Health Care
Company Events
Professional Development Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Microsoft 365
E-Signature Systems
CRM Systems
AI Tools
Online Research
Calendar Management
Meeting Coordination
Executive Support
Office Administration
Office Coordination
Client Service
Records Management
Invoicing
Employee Onboarding
Confidential Information
Business Advisory Services
Accounting
Bookkeeping
Tax Services
Professional Services

Report this job