Find work in Canada.

334,806 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 10 mins ago
IG
Bilingual Audit Coordinator
Insight Global
Montreal, QC
- Contract
Insight Global is seeking a bilingual Audit Coordinator to join a leading financial institution's Dealer Finance Operations team in Montreal. This team supports dealer finance operations…
Added 3 hours ago
TH
Administrative Co-Ordinator - Haematology/Oncology
The Hospital for Sick Children
Toronto, ON
- Full-time
As an Administrative Coordinator, you will be providing a high degree of administrative support to 3-4 Academic Clinicians, Clinician Investigators, Clinician Scientists, Clinician…
Added 6 hours ago
S
Project Coordinator- Toronto, ON
SKYGRiD
Toronto, ON
- Full-time
…thrive in a fast-paced, high-pressure environment. The Project Coordinator will be responsible for coordinating various administrative tasks, ensuring smooth communication between all…
Added 7 hours ago
U
Sales Support Coordinator
UNFI
Concord, ON
- Full-time
- On-site
Job Overview:The Jr. Sales Support Coordinator provides administrative and analytical support for Customer Business Team which includes Key Account Managers and Director of Sales regarding…
Added 7 hours ago
OC
Hub Administrative Assistant
Ontario Clean Water Agency
Angus, ON · OCWA- Angus WWT
- Full-time
Demonstrated knowledge of administrative practices, policies and procedures related to purchasing (including general accounting principles) accounts payable, Attendance Clerks/Coordinator…
Added 7 hours ago
NC
Financial Analyst - Financial Reporting Systems
NAV CANADA
Ottawa, ON
- Full-time
Minimum of 5 years of experience in accounting.
Added 7 hours ago
OG
Administrative Assistant
OCI Group
Burlington, ON
- Full-time
Receiving Exhibits if the exhibit coordinator is unavailable
Added 8 hours ago
SS
Account Coordinator - New Westminster, British Columbia, Canada
SCM Services d’assurances
New Westminster, BC
- Full-time
ClaimsPro LP - International Programs GroupAccount Coordinator - New Westminster, British Columbia, CanadaCompensation range: $52,200.00 - $72,500.00 annually
Added 8 hours ago
Accounting Coordinator
Stella's Cafe
Winnipeg, MB
Stella’s is looking for an Accounting Coordinator to join our Office team!
Added 9 hours ago
SD
Specialist, Virtual Card Services
Shoppers Drug Mart
Mississauga, ON
- Full-time
…financial assistance programs, data management and acts as a coordinator for various projects. You will work closely with the program management team to deliver exceptional client…
Added 9 hours ago
SD
Manager, Acquisition Operations
Shoppers Drug Mart
Toronto, ON
- Full-time
Act as a central point of contact and coordinator for all operational integration activities, collaborating closely with Pharmacy Operations, IT, Finance, Real Estate, Legal, and HR to…
Added 9 hours ago
FA
Project Coordinator
FitzGerald and Snow (2010) Ltd.
Charlottetown, PE
- Full-time
The Project Coordinator supports our Project Managers and Site Superintendents with the day-to-day coordination of active construction projects, and is cross-trained to provide light…
Added 9 hours ago
CC
PROJECT COORDINATOR
Conwest Contracting
Vancouver, BC
- Full-time
…Project Management teams, Site Superintendents, Foremen and Accounting and Finance as part of a collaborative team-based…
Added 9 hours ago
HH
Marketing and Sales Coordinator
Hayward Holdings, Inc.
Oakville, ON
- Full-time
Oversee the bounty rebate program: Enter rebate information into database validate claims, send letters, prepare forms for accounting department and overall administration of the program.
Added 10 hours ago
Payroll Coordinator
Optima Living
Surrey, BC
The Payroll Coordinator is responsible for ensuring accurate and timely processing of payroll for employees using Dayforce. This role involves managing payroll systems, maintaining…
Added 10 hours ago
A
Business Coordinator, Underwriting and Sales Support - 14 Month Term
ATB
Calgary, AB
- Full-time
As ATB’s next Business Coordinator, you are a part of the Underwriting & Sales Support Senior leadership team and will be responsible for providing specialized support primarily to the…
Added 10 hours ago
IP
Account Coordinator - New Westminster, British Columbia, Canada
International Programs Group
New Westminster, BC
- Full-time
Working within a team environment, the Account Coordinator will be responsible for the account management relating to assigned key Insurer clients.
Added 10 hours ago
TU
Administrative Coordinator
The University of British Columbia
Vancouver, BC
- $4,732 to $4,972 CAD / month
- Full-time
The Administrative Coordinator oversees the administration of the Recruitment and Admissions unit and provides complex and confidential administrative and executive support to the Assistant…
Added 11 hours ago
CB
Coordinator, Capilano Energy
CapWest Build
Vancouver, BC
- Full-time
Support the accounting team with reviewing monthly meter consumption data, creation of purchase orders, and invoice approvals.
Added 11 hours ago
OA
People & Culture Coordinator
Orbit Accountants
Toronto, ON
- Full-time
Added 11 hours ago
V
Business and Commercial Lending Coordinator (16-Month Contract)
Vancity
Vancouver, BC
- Full-time
As a Business & Commercial Lending Coordinator, you will play a critical role in supporting the delivery of exceptional service to our business and commercial members by ensuring loan…
Added 12 hours ago
K
Partner Administrative Assistant, Deals Advisory
KPMG
ON · Toronto, Ontario
- Full-time
Assist in the proposal process as required, working with the proposal team and proposal coordinator.
Added 12 hours ago
RP
Paralegal and Governance Coordinator
RECRUITMENT PARTNERS INC.
AB · Edmonton, AB
- Full-time
Our client is seeking a Paralegal and Governance Coordinator to provide legal, governance, and administrative support within a private family office environment. Working closely with senior…
Added 12 hours ago
V
Business and Commercial Lending Coordinator (16-Month Contract)
Vancity
Vancouver, BC
- Full-time
As a Business & Commercial Lending Coordinator, you will play a critical role in supporting the delivery of exceptional service to our business and commercial members by ensuring loan…
Added 12 hours ago
HI
Licensing Coordinator
HUB International
Chilliwack, BC · Vancouver, BC
- Full-time
Reporting to the National Director, Licensing & Compliance, the Licensing Coordinator is responsible for providing support and guidance to our employees to ensure compliance with the…

VS Group

Executive Assistant / Office Coordinator

North Bay, ON, Canada

$20.00–$25.00 per hour, based on experience, qualifications, and responsibilities. · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $20.00–$25.00 per hour, based on experience, qualifications, and responsibilities.
Job type: Full-time
Apply by: Oct 25, 2026
Posting language: English
Posted: Sep 25, 2026

Original job description

Back

Executive Assistant / Office Coordinator

North Bay

Full-time, permanent

VS Group is a well-established Northern Ontario professional services organization providing accounting, bookkeeping, tax, consulting, technology, marketing, and business advisory services to individuals and businesses.

We are looking for a highly organized, professional, technology-savvy, and dependable individual to join our team as an Executive Assistant / Office Coordinator.

This is a diverse and important role that combines executive support, office coordination, administration, research, client service, and project support.

The successful candidate will work closely with the President and senior management, while also providing support and coordination to the broader administrative and professional team.

This position would be an excellent fit for someone who enjoys being the person who keeps things organized, gets things done, solves problems, researches information, and helps make the entire office run more efficiently.

The Role

This position is much more than a traditional receptionist or administrative position.

You will become an important support person to the President and management team while also helping coordinate the day-to-day administrative functions of the office.

The Ideal Candidate Is Someone Who Is:

Extremely organized and detail-oriented.
Dependable and punctual.
Comfortable working with senior management.
Professional and confident when dealing with clients and business contacts.
Technology-savvy and comfortable learning new software and systems.
A strong researcher who enjoys finding information and solutions online.
Able to manage multiple priorities without becoming overwhelmed.
Comfortable taking initiative and figuring out how to get things done.
A team player who genuinely enjoys supporting others.
Discreet and trustworthy when handling confidential information.
Flexible and willing to assist wherever needed.

Executive Support to the President

The successful candidate will act as an important administrative support and liaison to the President.

Responsibilities May Include:

Managing and coordinating the President's calendar, appointments, meetings, and commitments.
Helping prioritize appointments, meetings, tasks, and competing demands.
Preparing correspondence, documents, reports, presentations, and meeting materials.
Organizing meetings and ensuring required information and materials are available.
Taking notes and documenting meetings when required.
Following up on outstanding items and helping ensure commitments are completed.
Conducting online research on products, services, companies, suppliers, technology, business opportunities, and other topics requested by the President.
Researching and comparing products, services, pricing, vendors, and potential solutions.
Gathering information and preparing summaries to assist management with decision-making.
Assisting with special projects and business initiatives.
Helping coordinate travel arrangements and itineraries when required.
Maintaining confidentiality regarding personal, financial, employee, client, and business information.
Acting as a professional and trusted liaison between the President, employees, clients, suppliers, and other business contacts.

Office Coordination & Administration

The successful candidate will also play an important role in helping coordinate the North Bay office.

Responsibilities May Include:

Answering telephone calls and directing inquiries appropriately.
Welcoming clients and visitors in a professional and friendly manner.
Coordinating meeting rooms, appointments, and office schedules.
Maintaining an organized and professional reception and office environment.
Coordinating incoming and outgoing mail and courier services.
Maintaining office supplies and coordinating orders.
Assisting with filing, scanning, electronic documents, and records management.
Sending documents for electronic signature and monitoring completion.
Assisting with client invoicing and payments.
Coordinating administrative requests from various members of the professional team.
Providing backup support to administrative staff when required.
Helping establish and maintain efficient office procedures and processes.
Assisting with onboarding and administrative coordination for new employees.
Supporting management with employee-related administrative tasks.
Assisting with special projects and other duties required to keep the office operating efficiently.

Technology & Research

Technology skills are particularly important in this position.

We are looking for someone who is comfortable using technology and is not afraid to learn new systems.

You May Be Asked To:

Research information using the Internet and various online resources.
Research and compare products and services.
Use Microsoft Outlook, Word, Excel, PowerPoint, Teams, and other Microsoft 365 applications.
Work with electronic document management and e-signature systems.
Assist with CRM and business management systems.
Use AI and other emerging technology tools to improve productivity and research.
Learn new software and technology platforms as VS Group continues to modernize its operations.
Help identify opportunities to improve administrative processes through technology.

You do not need to know every system when you start. We are looking for someone who is comfortable with technology, learns quickly, and enjoys figuring things out.

Client & Team Support

Because VS Group is a professional services organization, professionalism and customer service are extremely important.

You Will Interact With:

Clients
Professional staff
Management
Vendors and suppliers
Business partners
Community organizations
Other professional contacts

The successful candidate should be comfortable communicating with people at all levels and understand the importance of representing VS Group in a professional manner.

You should genuinely enjoy helping people and supporting a team of professionals.

What We Are Looking ForOrganization & Reliability

|This is perhaps the most important part of the position.

We Are Looking For Someone Who Is:

Extremely organized
Punctual and dependable
Detail-oriented
Proactive
Resourceful
Able to prioritize
Good at following through
Comfortable managing multiple tasks
Able to work independently
Willing to take ownership of responsibilities

You should be the type of person who keeps track of what needs to be done, follows up when necessary, and does not need to be reminded repeatedly about important responsibilities.

Professionalism & Judgment

Because this position works closely with the President and has access to confidential business information, discretion and good judgment are essential.

The Successful Candidate Must Demonstrate:

Professionalism.
Maturity.
Honesty and integrity.
Confidentiality.
Good judgment.
Respectful communication.
A positive attitude.
Appropriate workplace boundaries.
Pride in their work and appearance.
A commitment to maintaining a professional office environment.

Qualifications & Experience

Previous experience in executive assistance, office administration, office coordination, customer service, or a similar role is preferred.
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Strong computer and technology skills.
Proficiency with Microsoft Office / Microsoft 365.
Strong Internet research skills.
Ability to learn new software quickly.
Strong attention to detail.
Ability to work independently and as part of a team.
Experience working with senior management is an asset.
Experience in accounting, bookkeeping, professional services, or business administration is an asset.
Post-secondary education in business administration, office administration, or a related field is an asset.
Bilingual English/French is an asset.

Schedule & Flexibility

This is a full-time, Monday-to-Friday, in-person position.

The normal work week will generally be approximately 40 hours, although hours may vary based on business needs and seasonal workload.

The successful candidate should have a degree of flexibility in their schedule and understand that executive and client needs can occasionally require adjustments to normal working hours.

Occasional travel may also be required for business meetings, conferences, events, or other company activities. Travel would generally be limited and is expected to be approximately 2–3 trips per year, primarily within Ontario or occasionally to the United States.

A valid passport would therefore be an asset.

Compensation & Benefits

$20.00–$25.00 per hour, based on experience, qualifications, and responsibilities.

VS Group offers a comprehensive benefits package and opportunities for professional development and advancement, including:

Dental care
Extended health care
Vision care
Life insurance
Employee assistance program
RRSP matching program
Paid time off
Wellness program
On-site parking
Company events
Professional development opportunities
Opportunities to grow within the organization

Why Join VS Group?

VS Group has been serving Northern Ontario businesses and individuals for many years and continues to grow and expand its services.

We are a team-oriented organization where people have the opportunity to take on new responsibilities, learn new skills, work with different areas of the business, and grow with the company.

This position offers a particularly diverse opportunity because you will work closely with the President, management, professional staff, clients, and the administrative team.

If you are someone who likes to stay busy, enjoys solving problems, is naturally organized, is comfortable with technology, and takes pride in helping others succeed, this could be an excellent long-term opportunity.

Accessibility

VS Group is committed to providing an inclusive and accessible recruitment and hiring process. We comply with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code and will provide reasonable accommodation to applicants throughout the recruitment and hiring process upon request.

Benefits:

Employee assistance program
Life insurance
Mileage reimbursement
On-site parking
Paid time off
RRSP match
Vision care
Wellness program

Back

Apply About employer

More about this job

Responsibilities

Provide executive support to the President and senior management, including calendar and meeting coordination, correspondence, research, follow-up, and special projects. Coordinate office administration and client service, maintain records and supplies, support invoicing and onboarding, and help improve office processes.

Requirements

Candidates should have strong organizational, communication, technology, research, and time-management skills, with the ability to work independently, manage competing priorities, and handle confidential information discreetly. Previous experience in executive assistance, office administration, coordination, or customer service is preferred; Microsoft 365 proficiency is expected, while relevant post-secondary education and professional-services experience are assets.

Skills

Executive Assistance
Office Coordination
Organization
Time Management
Written Communication
Verbal Communication
Microsoft 365
Internet Research
Technology Proficiency
Attention to Detail
Prioritization
Client Service
Confidentiality
Problem Solving
Meeting Coordination
Records Management

Benefits

Dental Care
Extended Health Care
Vision Care
Life Insurance
Employee Assistance Program
RRSP Matching
Paid Time Off
Wellness Program
On-Site Parking
Company Events
Professional Development
Mileage Reimbursement

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Microsoft 365
E-Signature Systems
CRM Systems
Business Management Systems
AI Tools
Internet Research
Executive Assistance
Office Administration
Office Coordination
Calendar Management
Meeting Coordination
Records Management
Client Service
Invoicing
Employee Onboarding
Vendor Coordination
Confidential Information
Professional Services
Accounting
Bookkeeping
Business Administration

Report this job