Find work in Canada.

318,812 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 25 mins ago
AI
Insurance Account Executive | Commercial & Personal Insurance
All-Risks Insurance Brokers - Cambridge (Preston)
Cambridge, ON
- Full-time
We currently have a vacancy for an Account Executive, Minimum of 2 years of experience required
Added 26 mins ago
T
Senior Group Manager, Finance
TD
Toronto, ON
- Full-time
…opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been…
Added 54 mins ago
S
BDR Director, North America
Sidetrade
Calgary, AB
- Full-time
We are looking for a Business Development Director to accelerate the Double-Digit Growth of the most compelling Artificial Intelligence Software Company! If you are a seasoned Business…
Added 1 hour ago
RS
Executive Assistant and Business Operations Manager
Resolve Sleep Health
Oakville, ON
- $80,000 to $100,000 CAD / year
- Full-time
We are currently seeking an Executive Assistant and Business Operations Manager to join our team, based in Oakville, Ontario.
Added 1 hour ago
EI
Software Development Manager
EBlock Inc.
Canada
- $160,000 to $180,000 CAD / year
- Full-time
…Industry. Our mission is simple: To ensure car dealers build great business and manage inventory. Steadfast in our commitment to create exceptional learning experiences for our clients, we…
Added 1 hour ago
MS
Account Executive, Cardiology
Myant Shared Service Corp.
Mississauga, ON
- Full-time
You will own the sales cycle from prospecting and business development through contract close, implementation and account growth, working closely with Partner Success and internal teams to…
Added 1 hour ago
CC
Director, Corp. Partnerships, Western Regions
Canadian Cancer Society
Calgary, AB
- Full-time
Partner with the Senior Director, Corporate Partnerships and Executive Director, Quebec Partnerships, establish national business development priorities, identify high-value partnership…
Added 1 hour ago
OG
Account Executive, ONE
Operto Guest Technologies
Vancouver, BC
- Up to $75,000 CAD / year
As an Account Executive for our ONE product, you'll help hotels solve one of the industry's biggest challenges: reducing dependence on Online Travel Agencies (OTAs) and increasing…
Added 1 hour ago
Account Manager
Ask-AI
Toronto, ON
Strong business acumen and comfort engaging executive stakeholders
Added 1 hour ago
KP
Vice President, Business Development
Kye Pharmaceuticals
Toronto, ON
- Full-time
…medicines, Kye has an immediate opening for a Vice-President, Business Development. The successful candidate will join a team of highly motivated professionals committed to building a…
Added 2 hours ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
As a strategic partner to clinical, operational, and executive leaders, the Manager delivers financial and operational insights that support organizational performance, resource…
Added 2 hours ago
IC
OCM & Communications Lead – Cybersecurity Transformation
Infotek Consulting Inc.
Toronto, ON
- $80 to $90 CAD / hour
- Contract
…communications, readiness and adoption while remaining hands-on in the development of communications and change…
Added 2 hours ago
MA
Account Manager
Mosaic AI
Toronto, ON
- Other
Strong business acumen and comfort engaging executive stakeholders
Added 2 hours ago
PL
Owner
PT Long Harmony Industry
Fort Erie, ON
- Full-time
…on-site position based in Fort Erie, ON, responsible for overall business leadership and strategic direction. Day-to-day tasks include setting company goals, overseeing financial…
Added 2 hours ago
Back of House - Cook
Northland Properties
Greater Napanee, ON · Napanee, ON
Our people are the heart and soul of our business, and we are looking for enthusiastic, upbeat, and hard-working people to join our team. As a Cook, you can craft your skills and gain…
Added 2 hours ago
Front of House - Lounge Server
Northland Properties
Edmonton, AB
Our people are the heart and soul of our business, and we are on the hunt for positive, hospitality driven, team-oriented people to become a part of our service team. With many different…
Added 3 hours ago
Front of House - Supervisor
Northland Properties
Kingston, ON
Our people are the heart and soul of our business, and we are on the hunt for talented, driven, and caring individuals to become a part of our Leadership Team. Whether you are looking to…
Added 3 hours ago
Front of House - Supervisor
Northland Properties
Greater Napanee, ON · Napanee, ON
Our people are the heart and soul of our business, and we are on the hunt for talented, driven, and caring individuals to become a part of our Leadership Team. Whether you are looking to…
Added 3 hours ago
Back of House - Supervisor
Northland Properties
Greater Napanee, ON · Napanee, ON
Our people are the heart and soul of our business, and we are looking for enthusiastic, upbeat, and hard-working people to join our team. As a Cook, you can craft your skills and gain…
Added 4 hours ago
KC
Executive Assistant Manager
Kim Cosic Consulting Inc.
Toronto, ON · Greater Toronto Area, Canada
- Full-time
What you'll do. As an EA Manager, you will lead our Executive Assistant function at a pivotal point in the firm's growth. This is a player-coach role: you'll provide direct, high-calibre…
Added 4 hours ago
SE
Manager, Product Management (Mobile Enhancements)
Samsung Electronics
Mississauga, ON
- Full-time
The incumbent is responsible to drive the product related business decisions over the life cycle of the products in the Wearable and Accessories (Mobile Enhancements) category and will work…
Added 4 hours ago
P
Business Development Manager
PROLINK
Toronto, ON
- Full-time
PROLINK is seeking a Business Development Manager to help grow our association and affinity programs. This is an individual contributor role that combines new member sales within existing…
Added 4 hours ago
KC
Senior Manager, Talent Attraction - Advisory (Risk Services & Deal Advisory)
KPMG Canada
Joliette, QC
- Full-time
…challenges. Here, you can build momentum that reaches beyond our business, develop skills for the future, and take ownership of your career with support at every stage. Join a firm where…
Added 4 hours ago
AC
Director of Sales
ATS Corporation
Toronto, ON
- Full-time
Build, strengthen, and maintain executive-level relationships with key customers while supporting strategic business development initiatives.
Added 4 hours ago
E
Professional Freelancing or Agency
ESOPX
Alert Bay, BC
- Full-time
2701, Executive Tower G, Business Bay, Dubai, UAE

VS Group

Executive Assistant / Office Coordinator

North Bay, ON, Canada

$20.00–$25.00 per hour, based on experience, qualifications, and responsibilities. · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $20.00–$25.00 per hour, based on experience, qualifications, and responsibilities.
Job type: Full-time
Apply by: Oct 25, 2026
Posting language: English
Posted: Sep 25, 2026

Original job description

Back

Executive Assistant / Office Coordinator

North Bay

Full-time, permanent

VS Group is a well-established Northern Ontario professional services organization providing accounting, bookkeeping, tax, consulting, technology, marketing, and business advisory services to individuals and businesses.

We are looking for a highly organized, professional, technology-savvy, and dependable individual to join our team as an Executive Assistant / Office Coordinator.

This is a diverse and important role that combines executive support, office coordination, administration, research, client service, and project support.

The successful candidate will work closely with the President and senior management, while also providing support and coordination to the broader administrative and professional team.

This position would be an excellent fit for someone who enjoys being the person who keeps things organized, gets things done, solves problems, researches information, and helps make the entire office run more efficiently.

The Role

This position is much more than a traditional receptionist or administrative position.

You will become an important support person to the President and management team while also helping coordinate the day-to-day administrative functions of the office.

The Ideal Candidate Is Someone Who Is:

Extremely organized and detail-oriented.
Dependable and punctual.
Comfortable working with senior management.
Professional and confident when dealing with clients and business contacts.
Technology-savvy and comfortable learning new software and systems.
A strong researcher who enjoys finding information and solutions online.
Able to manage multiple priorities without becoming overwhelmed.
Comfortable taking initiative and figuring out how to get things done.
A team player who genuinely enjoys supporting others.
Discreet and trustworthy when handling confidential information.
Flexible and willing to assist wherever needed.

Executive Support to the President

The successful candidate will act as an important administrative support and liaison to the President.

Responsibilities May Include:

Managing and coordinating the President's calendar, appointments, meetings, and commitments.
Helping prioritize appointments, meetings, tasks, and competing demands.
Preparing correspondence, documents, reports, presentations, and meeting materials.
Organizing meetings and ensuring required information and materials are available.
Taking notes and documenting meetings when required.
Following up on outstanding items and helping ensure commitments are completed.
Conducting online research on products, services, companies, suppliers, technology, business opportunities, and other topics requested by the President.
Researching and comparing products, services, pricing, vendors, and potential solutions.
Gathering information and preparing summaries to assist management with decision-making.
Assisting with special projects and business initiatives.
Helping coordinate travel arrangements and itineraries when required.
Maintaining confidentiality regarding personal, financial, employee, client, and business information.
Acting as a professional and trusted liaison between the President, employees, clients, suppliers, and other business contacts.

Office Coordination & Administration

The successful candidate will also play an important role in helping coordinate the North Bay office.

Responsibilities May Include:

Answering telephone calls and directing inquiries appropriately.
Welcoming clients and visitors in a professional and friendly manner.
Coordinating meeting rooms, appointments, and office schedules.
Maintaining an organized and professional reception and office environment.
Coordinating incoming and outgoing mail and courier services.
Maintaining office supplies and coordinating orders.
Assisting with filing, scanning, electronic documents, and records management.
Sending documents for electronic signature and monitoring completion.
Assisting with client invoicing and payments.
Coordinating administrative requests from various members of the professional team.
Providing backup support to administrative staff when required.
Helping establish and maintain efficient office procedures and processes.
Assisting with onboarding and administrative coordination for new employees.
Supporting management with employee-related administrative tasks.
Assisting with special projects and other duties required to keep the office operating efficiently.

Technology & Research

Technology skills are particularly important in this position.

We are looking for someone who is comfortable using technology and is not afraid to learn new systems.

You May Be Asked To:

Research information using the Internet and various online resources.
Research and compare products and services.
Use Microsoft Outlook, Word, Excel, PowerPoint, Teams, and other Microsoft 365 applications.
Work with electronic document management and e-signature systems.
Assist with CRM and business management systems.
Use AI and other emerging technology tools to improve productivity and research.
Learn new software and technology platforms as VS Group continues to modernize its operations.
Help identify opportunities to improve administrative processes through technology.

You do not need to know every system when you start. We are looking for someone who is comfortable with technology, learns quickly, and enjoys figuring things out.

Client & Team Support

Because VS Group is a professional services organization, professionalism and customer service are extremely important.

You Will Interact With:

Clients
Professional staff
Management
Vendors and suppliers
Business partners
Community organizations
Other professional contacts

The successful candidate should be comfortable communicating with people at all levels and understand the importance of representing VS Group in a professional manner.

You should genuinely enjoy helping people and supporting a team of professionals.

What We Are Looking ForOrganization & Reliability

|This is perhaps the most important part of the position.

We Are Looking For Someone Who Is:

Extremely organized
Punctual and dependable
Detail-oriented
Proactive
Resourceful
Able to prioritize
Good at following through
Comfortable managing multiple tasks
Able to work independently
Willing to take ownership of responsibilities

You should be the type of person who keeps track of what needs to be done, follows up when necessary, and does not need to be reminded repeatedly about important responsibilities.

Professionalism & Judgment

Because this position works closely with the President and has access to confidential business information, discretion and good judgment are essential.

The Successful Candidate Must Demonstrate:

Professionalism.
Maturity.
Honesty and integrity.
Confidentiality.
Good judgment.
Respectful communication.
A positive attitude.
Appropriate workplace boundaries.
Pride in their work and appearance.
A commitment to maintaining a professional office environment.

Qualifications & Experience

Previous experience in executive assistance, office administration, office coordination, customer service, or a similar role is preferred.
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Strong computer and technology skills.
Proficiency with Microsoft Office / Microsoft 365.
Strong Internet research skills.
Ability to learn new software quickly.
Strong attention to detail.
Ability to work independently and as part of a team.
Experience working with senior management is an asset.
Experience in accounting, bookkeeping, professional services, or business administration is an asset.
Post-secondary education in business administration, office administration, or a related field is an asset.
Bilingual English/French is an asset.

Schedule & Flexibility

This is a full-time, Monday-to-Friday, in-person position.

The normal work week will generally be approximately 40 hours, although hours may vary based on business needs and seasonal workload.

The successful candidate should have a degree of flexibility in their schedule and understand that executive and client needs can occasionally require adjustments to normal working hours.

Occasional travel may also be required for business meetings, conferences, events, or other company activities. Travel would generally be limited and is expected to be approximately 2–3 trips per year, primarily within Ontario or occasionally to the United States.

A valid passport would therefore be an asset.

Compensation & Benefits

$20.00–$25.00 per hour, based on experience, qualifications, and responsibilities.

VS Group offers a comprehensive benefits package and opportunities for professional development and advancement, including:

Dental care
Extended health care
Vision care
Life insurance
Employee assistance program
RRSP matching program
Paid time off
Wellness program
On-site parking
Company events
Professional development opportunities
Opportunities to grow within the organization

Why Join VS Group?

VS Group has been serving Northern Ontario businesses and individuals for many years and continues to grow and expand its services.

We are a team-oriented organization where people have the opportunity to take on new responsibilities, learn new skills, work with different areas of the business, and grow with the company.

This position offers a particularly diverse opportunity because you will work closely with the President, management, professional staff, clients, and the administrative team.

If you are someone who likes to stay busy, enjoys solving problems, is naturally organized, is comfortable with technology, and takes pride in helping others succeed, this could be an excellent long-term opportunity.

Accessibility

VS Group is committed to providing an inclusive and accessible recruitment and hiring process. We comply with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code and will provide reasonable accommodation to applicants throughout the recruitment and hiring process upon request.

Benefits:

Employee assistance program
Life insurance
Mileage reimbursement
On-site parking
Paid time off
RRSP match
Vision care
Wellness program

Back

Apply About employer

More about this job

Responsibilities

Provide executive support to the President and senior management, including calendar and meeting coordination, correspondence, research, follow-up, and special projects. Coordinate office administration and client service, maintain records and supplies, support invoicing and onboarding, and help improve office processes.

Requirements

Candidates should have strong organizational, communication, technology, research, and time-management skills, with the ability to work independently, manage competing priorities, and handle confidential information discreetly. Previous experience in executive assistance, office administration, coordination, or customer service is preferred; Microsoft 365 proficiency is expected, while relevant post-secondary education and professional-services experience are assets.

Skills

Executive Assistance
Office Coordination
Organization
Time Management
Written Communication
Verbal Communication
Microsoft 365
Internet Research
Technology Proficiency
Attention to Detail
Prioritization
Client Service
Confidentiality
Problem Solving
Meeting Coordination
Records Management

Benefits

Dental Care
Extended Health Care
Vision Care
Life Insurance
Employee Assistance Program
RRSP Matching
Paid Time Off
Wellness Program
On-Site Parking
Company Events
Professional Development
Mileage Reimbursement

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Microsoft 365
E-Signature Systems
CRM Systems
Business Management Systems
AI Tools
Internet Research
Executive Assistance
Office Administration
Office Coordination
Calendar Management
Meeting Coordination
Records Management
Client Service
Invoicing
Employee Onboarding
Vendor Coordination
Confidential Information
Professional Services
Accounting
Bookkeeping
Business Administration

Report this job