Find work in Canada.

318,694 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 3 mins ago
EI
Vehicle Inspections and Lot Coordinator
EBlock Inc.
Nisku, AB
- $20 to $23 CAD / hour
- Full-time
The Vehicle Inspections and Lot Coordinator is a hands-on position that works both indoors (computer work/communicating with customers) and outdoors (moving, cleaning, and inspecting…
Added 3 mins ago
EI
Area Sales Coordinator - Automotive (Saskatoon)
EBlock Inc.
Saskatoon, SK
- Full-time
The Area Sales Coordinator establishes, develops, and nurtures business relationships with current and prospective customers within their assigned territory. As an Area Sales Coordinator,…
Added 3 mins ago
EI
Client Services Coordinator - Automotive
EBlock Inc.
Canada
- $47,000 to $55,000 CAD / year
- Full-time
The Client Services Coordinator is a positive, detail-oriented, and empathetic professional responsible for managing and coordinating the vehicle redemption process. This role serves as the…
Added 3 mins ago
EI
Software Development Manager
EBlock Inc.
Canada
- $160,000 to $180,000 CAD / year
- Full-time
…inventory. Steadfast in our commitment to create exceptional learning experiences for our clients, we are a passionate group of integrity-powered leaders who love to learn, grow and make a…
Added 3 mins ago
EI
Vehicle Inspections and Lot Coordinator
EBlock Inc.
Ottawa, ON
- $20 to $23 CAD / hour
- Full-time
The Vehicle Inspections and Lot Coordinator is a hands-on position that works both indoors (computer work/communicating with customers) and outdoors (moving, cleaning, and inspecting…
Added 3 mins ago
TL
Logistics Coordinator
Transx Ltd
Rosser, MB · Mississauga, ON
- Full-time
The TransX Group of Companies has an exciting opportunity for a Logistics Coordinator to join our Sales & Marketing department in Winnipeg. Reporting directly to the Director of Logistics…
Added 2 hours ago
EP
Customer Care Coordinator
East Penn Canada: Backup Power Division
Courtice, ON
- Full-time
Industry leading training and development, including inhouse learning opportunities and tuition reimbursement to support continued growth
Added 2 hours ago
CS
Talent Acquisition Coordinator
Circuit Stream
Calgary, AB
- $55,000 to $65,000 CAD / year
- Full-time
The Talent Acquisition Coordinator (8 month contract) will play an important part in the large-scale recruitment and onboarding processes for Instructors, Teaching Assistants and Youth…
Added 4 hours ago
YS
Reproductive Health Manager
Yemen ShortList
Aden
- Full-time
…Manager will work and coordinate very closely with the Health Coordinator, senior health manager, other technical/program managers in the health team, Protection team, partners, and…
Added 4 hours ago
VG
Executive Assistant / Office Coordinator
VS Group
North Bay, ON
- Full-time
We are looking for a highly organized, professional, technology-savvy, and dependable individual to join our team as an Executive Assistant / Office Coordinator.
Added 8 hours ago
YC
CUPE 1571 - Licensed Maintenance Worker - HVAC
York Catholic District School Board
Aurora, ON
- Full-time
Under the regular direction of the Maintenance Coordinator, the Licensed Maintenance Worker - HVAC is responsible for the maintenance and repair of HVAC systems at Board sites.
Added 10 hours ago
FH
Registered Nurse, Surgical Services - Inpatient, Royal Columbian Hospital
Fraser Health
New Westminster, BC
- Part-time
…delivery, and collaborating and communicating with the Patient Care Coordinator on issues that will affect the care/discharge…
Added 10 hours ago
K
Partner Administrative Assistant, Audit (Vaughan)
KPMG
ON · Vaughan, Ontario
- Full-time
Assist in the proposal process as required, working with the proposal team and proposal coordinator.
Added 10 hours ago
NE
Junior Business Data Analyst - Winter 2027 Co-op
Nexus Energy
Toronto, ON
- Volunteer
Experience with forecasting, time-series analysis, statistics, or machine learning.
Added 12 hours ago
KC
Engagement Analyst (12 Month Contract)
KPMG Canada
Toronto, ON
- Full-time
Experience in an engagement management coordinator role is considered an asset
Added 12 hours ago
MF
District Sales Associate
Mackenzie Financial Corporation
Calgary, AB
- Other
Join our team to engage in continuous learning and skill development in a supportive environment. Experience the best of both worlds with our hybrid work environment, where you spend three…
Added 13 hours ago
D
Delivery coordinator, Project management
Desjardins
Montreal, QC
- Full-time
Action oriented, Customer Focus, Differences, Interpersonal Savvy, Nimble learning, Plans and aligns
Added 13 hours ago
TU
Research Assistant (VEC)
The University of British Columbia
Vancouver, BC
- $29.82 to $35.16 CAD / hour
- Part-time
…successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings…
Added 13 hours ago
YO
Regional Coordinator (Bilingual) - Summer Works & Student Exchange Program / Coordonnateur(trice) régional(e) bilingue - Programme Emplois d’été – Échanges étudiants
YMCA of Greater Halifax/Dartmouth
Dartmouth, NS
- Full-time
The Regional Coordinator will be a key member of the national team responsible for program implementation, ensuring regional participant targets are met through the development of an…
Added 13 hours ago
MF
District Sales Associate
Mackenzie Financial Corporation
Toronto, ON · Greater Toronto Area, ON
- Other
Join our team to engage in continuous learning and skill development in a supportive environment. Experience the best of both worlds with our hybrid work environment, where you spend three…
Added 13 hours ago
MF
District Sales Associate
Mackenzie Financial Corporation
Vancouver, BC
- Other
Join our team to engage in continuous learning and skill development in a supportive environment. Experience the best of both worlds with our hybrid work environment, where you spend three…
Added 13 hours ago
UO
Research Assistant (VEC)
University of British Columbia
Vancouver, BC · PHSA | BC Children's Hospital - Centre for Translational Research (BCCHT)
- $29.82 to $35.16 CAD / hour
- Part-time
…successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings…
Added 14 hours ago
B
CLIENT SUPPORT COORDINATOR
BDC
Kingston, ON
- Full-time
Opportunities for learning, training and development, and much more...
Added 16 hours ago
PM
Coordinator, Revenue Operations
Picton Mahoney Asset Management
Toronto, ON
- Full-time
We're looking for a detail-oriented and data-driven Coordinator, Revenue Operations to join our Revenue Operations team. If you enjoy keeping data clean, working in Salesforce, and turning…
Added 16 hours ago
FH
Registered Nurse, Emergency - Specialty Qualified -Mission Memorial Hospital
Fraser Health Authority
Mission, BC
- $41.42 to $59.52 CAD / hour
- Part-time
…delivery, and collaborating and communicating with the Patient Care Coordinator on issues that will affect the care/discharge…

VS Group

Executive Assistant / Office Coordinator

North Bay, ON, Canada

$20.00–$25.00 per hour, based on experience, qualifications, and responsibilities. · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $20.00–$25.00 per hour, based on experience, qualifications, and responsibilities.
Job type: Full-time
Apply by: Oct 25, 2026
Posting language: English
Posted: Sep 25, 2026

Original job description

Back

Executive Assistant / Office Coordinator

North Bay

Full-time, permanent

VS Group is a well-established Northern Ontario professional services organization providing accounting, bookkeeping, tax, consulting, technology, marketing, and business advisory services to individuals and businesses.

We are looking for a highly organized, professional, technology-savvy, and dependable individual to join our team as an Executive Assistant / Office Coordinator.

This is a diverse and important role that combines executive support, office coordination, administration, research, client service, and project support.

The successful candidate will work closely with the President and senior management, while also providing support and coordination to the broader administrative and professional team.

This position would be an excellent fit for someone who enjoys being the person who keeps things organized, gets things done, solves problems, researches information, and helps make the entire office run more efficiently.

The Role

This position is much more than a traditional receptionist or administrative position.

You will become an important support person to the President and management team while also helping coordinate the day-to-day administrative functions of the office.

The Ideal Candidate Is Someone Who Is:

Extremely organized and detail-oriented.
Dependable and punctual.
Comfortable working with senior management.
Professional and confident when dealing with clients and business contacts.
Technology-savvy and comfortable learning new software and systems.
A strong researcher who enjoys finding information and solutions online.
Able to manage multiple priorities without becoming overwhelmed.
Comfortable taking initiative and figuring out how to get things done.
A team player who genuinely enjoys supporting others.
Discreet and trustworthy when handling confidential information.
Flexible and willing to assist wherever needed.

Executive Support to the President

The successful candidate will act as an important administrative support and liaison to the President.

Responsibilities May Include:

Managing and coordinating the President's calendar, appointments, meetings, and commitments.
Helping prioritize appointments, meetings, tasks, and competing demands.
Preparing correspondence, documents, reports, presentations, and meeting materials.
Organizing meetings and ensuring required information and materials are available.
Taking notes and documenting meetings when required.
Following up on outstanding items and helping ensure commitments are completed.
Conducting online research on products, services, companies, suppliers, technology, business opportunities, and other topics requested by the President.
Researching and comparing products, services, pricing, vendors, and potential solutions.
Gathering information and preparing summaries to assist management with decision-making.
Assisting with special projects and business initiatives.
Helping coordinate travel arrangements and itineraries when required.
Maintaining confidentiality regarding personal, financial, employee, client, and business information.
Acting as a professional and trusted liaison between the President, employees, clients, suppliers, and other business contacts.

Office Coordination & Administration

The successful candidate will also play an important role in helping coordinate the North Bay office.

Responsibilities May Include:

Answering telephone calls and directing inquiries appropriately.
Welcoming clients and visitors in a professional and friendly manner.
Coordinating meeting rooms, appointments, and office schedules.
Maintaining an organized and professional reception and office environment.
Coordinating incoming and outgoing mail and courier services.
Maintaining office supplies and coordinating orders.
Assisting with filing, scanning, electronic documents, and records management.
Sending documents for electronic signature and monitoring completion.
Assisting with client invoicing and payments.
Coordinating administrative requests from various members of the professional team.
Providing backup support to administrative staff when required.
Helping establish and maintain efficient office procedures and processes.
Assisting with onboarding and administrative coordination for new employees.
Supporting management with employee-related administrative tasks.
Assisting with special projects and other duties required to keep the office operating efficiently.

Technology & Research

Technology skills are particularly important in this position.

We are looking for someone who is comfortable using technology and is not afraid to learn new systems.

You May Be Asked To:

Research information using the Internet and various online resources.
Research and compare products and services.
Use Microsoft Outlook, Word, Excel, PowerPoint, Teams, and other Microsoft 365 applications.
Work with electronic document management and e-signature systems.
Assist with CRM and business management systems.
Use AI and other emerging technology tools to improve productivity and research.
Learn new software and technology platforms as VS Group continues to modernize its operations.
Help identify opportunities to improve administrative processes through technology.

You do not need to know every system when you start. We are looking for someone who is comfortable with technology, learns quickly, and enjoys figuring things out.

Client & Team Support

Because VS Group is a professional services organization, professionalism and customer service are extremely important.

You Will Interact With:

Clients
Professional staff
Management
Vendors and suppliers
Business partners
Community organizations
Other professional contacts

The successful candidate should be comfortable communicating with people at all levels and understand the importance of representing VS Group in a professional manner.

You should genuinely enjoy helping people and supporting a team of professionals.

What We Are Looking ForOrganization & Reliability

|This is perhaps the most important part of the position.

We Are Looking For Someone Who Is:

Extremely organized
Punctual and dependable
Detail-oriented
Proactive
Resourceful
Able to prioritize
Good at following through
Comfortable managing multiple tasks
Able to work independently
Willing to take ownership of responsibilities

You should be the type of person who keeps track of what needs to be done, follows up when necessary, and does not need to be reminded repeatedly about important responsibilities.

Professionalism & Judgment

Because this position works closely with the President and has access to confidential business information, discretion and good judgment are essential.

The Successful Candidate Must Demonstrate:

Professionalism.
Maturity.
Honesty and integrity.
Confidentiality.
Good judgment.
Respectful communication.
A positive attitude.
Appropriate workplace boundaries.
Pride in their work and appearance.
A commitment to maintaining a professional office environment.

Qualifications & Experience

Previous experience in executive assistance, office administration, office coordination, customer service, or a similar role is preferred.
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Strong computer and technology skills.
Proficiency with Microsoft Office / Microsoft 365.
Strong Internet research skills.
Ability to learn new software quickly.
Strong attention to detail.
Ability to work independently and as part of a team.
Experience working with senior management is an asset.
Experience in accounting, bookkeeping, professional services, or business administration is an asset.
Post-secondary education in business administration, office administration, or a related field is an asset.
Bilingual English/French is an asset.

Schedule & Flexibility

This is a full-time, Monday-to-Friday, in-person position.

The normal work week will generally be approximately 40 hours, although hours may vary based on business needs and seasonal workload.

The successful candidate should have a degree of flexibility in their schedule and understand that executive and client needs can occasionally require adjustments to normal working hours.

Occasional travel may also be required for business meetings, conferences, events, or other company activities. Travel would generally be limited and is expected to be approximately 2–3 trips per year, primarily within Ontario or occasionally to the United States.

A valid passport would therefore be an asset.

Compensation & Benefits

$20.00–$25.00 per hour, based on experience, qualifications, and responsibilities.

VS Group offers a comprehensive benefits package and opportunities for professional development and advancement, including:

Dental care
Extended health care
Vision care
Life insurance
Employee assistance program
RRSP matching program
Paid time off
Wellness program
On-site parking
Company events
Professional development opportunities
Opportunities to grow within the organization

Why Join VS Group?

VS Group has been serving Northern Ontario businesses and individuals for many years and continues to grow and expand its services.

We are a team-oriented organization where people have the opportunity to take on new responsibilities, learn new skills, work with different areas of the business, and grow with the company.

This position offers a particularly diverse opportunity because you will work closely with the President, management, professional staff, clients, and the administrative team.

If you are someone who likes to stay busy, enjoys solving problems, is naturally organized, is comfortable with technology, and takes pride in helping others succeed, this could be an excellent long-term opportunity.

Accessibility

VS Group is committed to providing an inclusive and accessible recruitment and hiring process. We comply with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code and will provide reasonable accommodation to applicants throughout the recruitment and hiring process upon request.

Benefits:

Employee assistance program
Life insurance
Mileage reimbursement
On-site parking
Paid time off
RRSP match
Vision care
Wellness program

Back

Apply About employer

More about this job

Responsibilities

Provide executive support to the President and senior management, including calendar and meeting coordination, correspondence, research, follow-up, and special projects. Coordinate office administration and client service, maintain records and supplies, support invoicing and onboarding, and help improve office processes.

Requirements

Candidates should have strong organizational, communication, technology, research, and time-management skills, with the ability to work independently, manage competing priorities, and handle confidential information discreetly. Previous experience in executive assistance, office administration, coordination, or customer service is preferred; Microsoft 365 proficiency is expected, while relevant post-secondary education and professional-services experience are assets.

Skills

Executive Assistance
Office Coordination
Organization
Time Management
Written Communication
Verbal Communication
Microsoft 365
Internet Research
Technology Proficiency
Attention to Detail
Prioritization
Client Service
Confidentiality
Problem Solving
Meeting Coordination
Records Management

Benefits

Dental Care
Extended Health Care
Vision Care
Life Insurance
Employee Assistance Program
RRSP Matching
Paid Time Off
Wellness Program
On-Site Parking
Company Events
Professional Development
Mileage Reimbursement

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Microsoft 365
E-Signature Systems
CRM Systems
Business Management Systems
AI Tools
Internet Research
Executive Assistance
Office Administration
Office Coordination
Calendar Management
Meeting Coordination
Records Management
Client Service
Invoicing
Employee Onboarding
Vendor Coordination
Confidential Information
Professional Services
Accounting
Bookkeeping
Business Administration

Report this job