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W3Global

Corporate Clerk

  • Waterloo, ON, Canada

$75,000 to $95,000 CAD / year · Full-time

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Job details

Pay
$75,000 to $95,000 CAD / year
Job type
Full-time
Apply by
Experience
3+ years of experience as a Corporate Law Clerk.
Posting language
English
Posted

Original job description

Our client is one of the largest and most respected full-service regional law firms in Ontario. Its diverse team of skilled lawyers provides responsive, high-quality legal services tailored to clients' evolving needs. With a competitive cost structure, the firm is committed to delivering excellent legal services at competitive rates.

The firm is currently seeking an experienced Corporate Law Clerk to join its Waterloo office.

Skills And Qualifications

  • 3+ years of experience as a Corporate Law Clerk.
  • Strong focus on minute book maintenance, corporate filings, transactional support, and corporate reorganizations.
  • Diploma from a recognized Ontario Law Clerk program certified by The Institute of Law Clerks of Ontario (or equivalent).
  • Strong working knowledge of corporate law across Canadian jurisdictions.
  • Excellent verbal and written communication skills.
  • Strong organizational skills with the ability to prioritize, multitask, and meet deadlines in a fast-paced environment.
  • Commitment to client service, a strong work ethic, and a positive, can-do attitude.
  • Ability to learn quickly and work independently.
  • Strong attention to detail and sound judgment.
  • Proficiency in computer applications, particularly macOS and Microsoft Office.
  • Ability to handle confidential information with the highest degree of integrity and discretion.

Roles and Responsibilities

Corporate Records and Minute Book Maintenance

  • Maintain corporate and partnership records, minute books, share registers, and other records for Canadian and foreign corporate and partnership entities, including for-profit, non-profit, and professional corporations.
  • Draft and prepare annual returns and resolutions, director consents, registers and ledgers, share certificates, bylaws, and shareholder and board resolutions.

Corporate Filings and Registrations

  • Prepare and complete corporate filings with Corporations Canada and the Ontario Business Registry.
  • Handle CBCA/OBCA annual returns, notices of change, initial returns, NUANS searches, and business name registrations.
  • Prepare limited partnership declarations and extra-provincial registrations.
  • Conduct and prepare PPSA searches and registrations.
  • Prepare Articles of Incorporation, Amendment, Continuance, Amalgamation, and Dissolution.

Corporate Transactions and Reorganizations

  • Assist with corporate transactions, including incorporations, dissolutions, tax reorganizations, and restructurings.
  • Support asset and share sales and corporate reorganizations, including amalgamations and continuances.
  • Assist with minute book reviews, due diligence, and corporate searches.
  • Prepare ancillary documents and pre-closing and post-closing documentation.

Additional Responsibilities

  • Assist with Ontario limited partnership formations and ongoing maintenance.
  • Coordinate document legalization, notarization, and apostilles.
  • Provide general administrative support to legal professionals and senior law clerks.
  • Assist with tracking billable hours and preparing invoices.
  • Manage team calendars, act as a point of contact for clients, and handle routine correspondence.
  • Perform additional duties as assigned based on business needs.

Compensation And Benefits

Salary: Depending on experience.

Benefits

  • Company events
  • Dental care
  • Extended health care
  • On-site parking
  • RRSP matching
  • Vision care
  • Wellness program

Position Details

  • Job Type: Full-time, Permanent
  • Schedule: Monday to Friday
  • Work Location: Waterloo, Ontario
  • Work Arrangement: In-person

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More about this job

Responsibilities

Maintain corporate and partnership records, minute books, registers, and related documents, and prepare corporate filings and registrations. Support incorporations, transactions, reorganizations, due diligence, closing documentation, client communications, and general administrative tasks.

Requirements

Requires at least three years of corporate law clerk experience and a diploma from a recognized Ontario Law Clerk program certified by the Institute of Law Clerks of Ontario, or equivalent. Candidates should have knowledge of corporate law across Canadian jurisdictions, strong communication and organizational skills, attention to detail, discretion, and proficiency with macOS and Microsoft Office.

Skills

  • Minute Book Maintenance
  • Corporate Filings
  • Corporate Transactions
  • Corporate Reorganizations
  • Corporate Law
  • Corporate Records Management
  • Due Diligence
  • PPSA Searches And Registrations
  • Client Service
  • Written And Verbal Communication
  • Organization And Prioritization
  • Attention To Detail
  • Confidentiality And Discretion
  • macOS
  • Microsoft Office
  • Document Legalization

Benefits

  • Company Events
  • Dental Care
  • Extended Health Care
  • On-Site Parking
  • RRSP Matching
  • Vision Care
  • Wellness Program

Visa sponsorship

Not detected in the job text

Categories

  • Legal
  • Administrative

Keywords

  • Corporate Law Clerk
  • Minute Books
  • Corporate Records
  • Share Registers
  • Corporate Filings
  • Corporations Canada
  • Ontario Business Registry
  • CBCA
  • OBCA
  • NUANS Searches
  • Business Name Registrations
  • Limited Partnerships
  • Extra-Provincial Registrations
  • PPSA Searches And Registrations
  • Articles Of Incorporation
  • Amalgamations
  • Continuances
  • Dissolutions
  • Tax Reorganizations
  • Corporate Restructuring
  • Due Diligence
  • Pre-Closing Documentation
  • Post-Closing Documentation
  • Document Legalization
  • Notarization
  • Apostilles
  • macOS
  • Microsoft Office
  • Institute Of Law Clerks Of Ontario

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