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W3Global

Office Manager

Lloydminster, AB, Canada

$70,000 to $90,000 CAD / year · Full-time

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Job details

Pay: $70,000 to $90,000 CAD / year
Job type: Full-time
Apply by: Nov 28, 2026
Posting language: English
Posted: Oct 29, 2026

Original job description

Full Job Description

About the Client

Our client is a people-driven environmental consulting firm that delivers safe, practical, and client-focused solutions. Our work spans multiple sectors, including Upstream and Midstream Oil and Gas, Renewable Resources, Transportation, Telecom, Infrastructure, and Power Transmission.

Our success is built on a diverse team of environmental professionals with expertise in remediation, reclamation, wetland, watercourse, and wildlife assessments, as well as well testing and environmental monitoring. Our team includes Professional Agrologists, Foresters, Biologists, Qualified Wetland Science Practitioners (QWSP, QAES), Wildlife Biologists, GIS and Remote Sensing Specialists. Working collaboratively across disciplines, we deliver high-quality, end-to-end environmental services with a strong focus on safety, accountability, and results.

The Opportunity

We are seeking an experienced full-time Office Manager to lead the day-to-day operations of our Lloydminster office. This role is central to ensuring our teams operate efficiently, administrative processes are followed, and project information is tracked accurately.

The Office Manager will work closely with company leadership, project managers, and administrative staff to support consistent office operations and effective project delivery. The successful candidate will be a highly organized and proactive leader who is comfortable managing competing priorities, driving accountability, and supporting both employees and project managers. This is an excellent opportunity for someone who enjoys creating structure in fast-paced environments and helping teams achieve operational excellence.

Key Responsibilities

Oversee the daily administrative and operational activities of the Lloydminster office.
Supervise and support administrative staff while fostering accountability and teamwork.
Provide day-to-day guidance and feedback to administrative staff, address performance or workflow concerns, and escalate issues to management when appropriate
Monitor employee time-entry submissions and ensure information is completed accurately and on time.
Support project managers with cost tracking, reporting, and administrative coordination.
Coordinate with project managers to resolve administrative discrepancies, maintain accurate project records, and support timely reporting.
Maintain office procedures, records, and operational documentation.
Follow up on outstanding administrative requirements and address issues in a timely and professional manner.
Coordinate onboarding, training logistics, and general employee support activities.
Prepare and distribute operational reports and other administrative documentation as required.
Identify opportunities to improve processes and support an efficient, well-organized office environment.

Who Will Succeed in This Role?

This opportunity is well suited to someone who takes ownership, follows through on commitments, and is comfortable holding others accountable.

The ideal candidate communicates expectations clearly, is organized and adaptable, and is confident addressing challenges constructively. They can navigate competing priorities, provide guidance and support to colleagues, and address performance or process concerns professionally.

Success in this position requires strong communication skills, and the ability to balance people leadership with operational responsibilities.

Qualifications & Experience

Approximately five (5) years of experience in office management, operations coordination, project administration, team leadership, or a related role.
Experience working within environmental consulting, oil and gas, land services, construction, engineering consulting, or another project-based industry is considered an asset.
Experience supervising, coaching, or coordinating employees and supporting consistent follow-through on team responsibilities.
Experience with time-entry administration, operational reporting, cost tracking, or project support activities.
Post-secondary education in Business Administration, Environmental Management, Project Management, or a related discipline is considered an asset.
Strong organizational, multitasking, communication, and problem-solving abilities.
Proficiency with Microsoft Office Suite.
Experience with SiteView and/or FieldCap is considered an asset.

What We Offer

They offers a collaborative and supportive work environment built on teamwork, diversity of expertise, continuous improvement, and excellence in project delivery. We provide:

Health, dental, and vision coverage
Retirement planning with RRSP matching
Competitive wages and performance bonuses
Flexible working hours and hybrid office options
Professional development and growth opportunities
Wellness programs and paid lieu days
Team-building events and more

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More about this job

Responsibilities

Lead the Lloydminster office’s daily administrative and operational activities, supervise and support administrative staff, and ensure time entries, records, and procedures are accurate and up to date. Coordinate with project managers on cost tracking, reporting, and project administration, while addressing workflow issues and improving office processes.

Requirements

Approximately five years of experience in office management, operations coordination, project administration, team leadership, or a related role is expected; experience in a project-based industry and employee supervision is an asset. Strong organizational, communication, multitasking, and problem-solving abilities and proficiency with Microsoft Office Suite are required; relevant post-secondary education and experience with SiteView or FieldCap are considered assets.

Skills

Office Management
Operations Coordination
Administrative Staff Supervision
Team Leadership
Coaching And Feedback
Time-Entry Administration
Cost Tracking
Operational Reporting
Project Administration
Project Records Management
Process Improvement
Organization
Multitasking
Communication
Problem-Solving
Microsoft Office Suite

Benefits

Health Coverage
Dental Coverage
Vision Coverage
Retirement Planning With RRSP Matching
Competitive Wages
Performance Bonuses
Flexible Working Hours
Hybrid Office Options
Professional Development And Growth Opportunities
Wellness Programs
Paid Lieu Days
Team-Building Events

Visa sponsorship

Not detected in the job text

Keywords

Environmental Consulting
Office Management
Administrative Operations
Project Administration
Team Leadership
Employee Onboarding
Staff Training
Time-Entry Administration
Cost Tracking
Operational Reporting
Project Coordination
Project Records
Office Procedures
Process Improvement
Microsoft Office Suite
SiteView
FieldCap
Environmental Monitoring
Remediation
Reclamation
Wetland Assessment
Watercourse Assessment
Wildlife Assessment
Oil And Gas
Renewable Resources
Infrastructure

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