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Added 7 mins ago
SI
Retail Operations Supervisor
Staples Inc.
Edmonton, AB
- Full-time
As a Retail Operations Supervisor, you will play a pivotal role in driving sales and operational excellence. You will lead by example, providing engaging customer service that consistently…
Added 22 mins ago
CO
Educational Technology and Multimedia Project Coordinator
College of New Caledonia
Prince George, BC
- Full-time
Lead and support educational technology projects aimed at enhancing teaching and learning experiences.
Added 22 mins ago
TO
Registered Nurse Cardiac Surgical ICU-CSICU
The Ottawa Hospital
Ottawa, ON
- Full-time
The Ottawa Hospital provides various Health and Wellness resources as well as opportunities for personal and professional development opportunities from our in-house Learning and Leadership…
Added 22 mins ago
TO
Manager, eReferral
The Ottawa Hospital
Ottawa, ON
- Full-time
The Ottawa Hospital (TOH) is one of Canada's largest learning and research multi-campus hospitals. With more than 1,400 beds and approximately 17,000 staff, physicians, residents and…
Added 22 mins ago
CC
Manager, Talent Acquisition
Connor, Clark & Lunn Financial Group (CC&L)
Toronto, ON
- Full-time
Your growth: we prioritize your development with meaningful work, continuous learning budgets, paid study days and support for professional designations.
Added 22 mins ago
D
Senior Advisor, Pricing of products and services
Desjardins
Levis, QC · Montreal, QC
- Full-time
As a senior product and service pricing advisor, you help develop, update and monitor prices for products and services to promote business development and maximize profitability. You lead…
Added 37 mins ago
MANAGER DEVELOPMENT ENGINEERING
City of Toronto
Toronto, ON
Development Engineering provides a "one-window" service to Community Planning and the development industry on behalf of the City's Operating Divisions of Fire Services, Solid Waste…
Added 37 mins ago
MP
Accounts Payable Administrator
Mosaic Primary Care Network
Calgary, AB
- Full-time
Encourage a culture of creativity and innovation by empowering employees to explore new ideas, promoting continuous learning, fostering cross-team collaboration, and recognizing initiatives…
Added 37 mins ago
Manager, Product Analytics
Rogers Communications
Toronto, ON
As a trusted advisor to business leaders, the Manager, Product Analytics will lead complex analytical initiatives, establish measurement frameworks, and champion data-driven decision-making…
Added 37 mins ago
Sr. Network Designer
Rogers Communications
Calgary, AB · Brampton, ON · Ottawa, ON · Montreal, QC
Support the engineering and development of the Emergency Services SBC/IBCF.
Added 37 mins ago
Staff Product Designer - UI Platform
Okta
Toronto, ON
The Staff Product Designer – UI Platform is a high-impact individual contributor role, serving as a foundational design lead for Okta's global user experience infrastructure. Joining the…
Added 52 mins ago
Key Account Manager, IT Retail
Human Resources
Toronto, ON
…for our employees. We offer meaningful challenges, continuous learning opportunities, and a workplace culture that recognizes collaboration and rewards…
Added 1 hour ago
S
Store Director
sephora.com
Halifax, NS
- Full-time
…performance-based bonus opportunities, a competitive benefits program, and robust learning and development initiatives aimed at promoting employee support and recognition. The final pay…
Added 1 hour ago
LE
Key Account Manager, IT Retail
LG Electronics Canada
Toronto, ON · North York, ON
- Full-time
…for our employees. We offer meaningful challenges, continuous learning opportunities, and a workplace culture that recognizes collaboration and rewards…
Added 1 hour ago
GC
Senior Engineer, Geotechnical
Glencore Canada
Sparwood, BC
- Full-time
…British Columbia. We are committed to responsible resource development, environmental performance and building strong partnerships with communities and Indigenous…
Added 1 hour ago
O
Staff Product Designer - UI Platform
Okta
Toronto, ON
- Full-time
The Staff Product Designer – UI Platform is a high-impact individual contributor role, serving as a foundational design lead for Okta's global user experience infrastructure. Joining the…
Added 1 hour ago
CF
Catering Supervisor
Choices for Youth
St. John's, NL
- Full-time
Becoming a supervisor at a Choices for Youth Social Enterprise means learning something new every day. We offer a dynamic workspace that provides the opportunity to learn rewarding skills…
Added 1 hour ago
LO
LensCrafters - Licensed Assistant Manager - #942 Kitchener
Luxottica of America, Inc.
Kitchener, ON
- Full-time
Everything we do is centered around sight. Because quality care helps us see the joy in life. Because learning from the best, makes us all better. Because continuing our legacy of the…
Added 1 hour ago
LO
LensCrafters - Licensed Assistant Manager - #941 Guelph ON
Luxottica of America, Inc.
Guelph, ON
- Full-time
Everything we do is centered around sight. Because quality care helps us see the joy in life. Because learning from the best, makes us all better. Because continuing our legacy of the…
Added 1 hour ago
T
Software Engineer II (Salesforce Loyalty Management Developer)
TD
Toronto, ON
- Full-time
Lead development teams through design, build, testing, deployment, and production support activities.
Added 1 hour ago
TR
Senior Director, GTM AI Product Leader
Thomson Reuters
Toronto, ON · Canada, Toronto, Ontario
- Full-time
Sales: AI for prospecting and account research, lead and opportunity scoring, call and meeting intelligence, deal inspection and forecasting, proposal and RFP generation, pricing and…
Added 1 hour ago
Manager, Pension and Pool Reporting
Government of Alberta
AB
The Manager provides leadership and technical expertise in accounting policy matters, including the development and application of policies governing the group's financial reporting…
Added 1 hour ago
K
Senior Manager, National CPA Program (NCPP)
KPMG
AB · Lethbridge, AB · Abbotsford, BC · Chilliwack, BC · Kamloops, BC · Kelowna, BC · Langley (District), BC · Prince George, BC · Vancouver, BC · Vernon, BC · Victoria, BC · Winnipeg, MB · Fredericton, NB · St. John's, NL · Halifax, NS · Hamilton, ON · Kingston, ON · Kitchener, ON · London, ON · North Bay, ON · Oakville, ON · Ottawa, ON · Sault Ste. Marie, ON · Sudbury, ON · Toronto, ON · Vaughan, ON · Waterloo, ON · Windsor, ON · ON · Regina, SK · Saskatoon, SK · Edmonton, Alberta · Kanata, Ontario · Langley, British Columbia
- Full-time
…deliver high quality work that supports trust, transparency, and confidence across both public and private organizations. We foster an environment of high challenge, where curiosity and…
Added 1 hour ago
K
Staff Accountant, Enterprise Core Services
KPMG
Prince George, BC
- Full-time
…deliver high quality work that supports trust, transparency, and confidence across both public and private organizations. We foster an environment of high challenge, where curiosity and…
Added 1 hour ago
K
Senior Accountant, Enterprise Core Services
KPMG
Prince George, BC
- Full-time
…deliver high quality work that supports trust, transparency, and confidence across both public and private organizations. We foster an environment of high challenge, where curiosity and…

Wajax

Business Administraton Lead

Sudbury, ON, P3C 3B7, Canada

Full-time

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Job details

Job type: Full-time
Experience: Professional Experience: Minimum of 3-5 years of experience in an administrative or business support role, preferably within a full-cycle accounting environment.
Posting language: English
Posted: Oct 26, 2026

Original job description

The opportunity

The Business Administration Leader is a key contributor to business planning, budgeting, forecasting, and operational support activities. Working cross-functionally with stakeholders, the role focuses on identifying process improvement opportunities, enhancing operational efficiency, and implementing strategic initiatives that support organizational performance and long-term growth.

The role

Operations Management: Lead and coordinate daily office operations, administrative processes, and project workflows to ensure efficiency, consistency, and operational excellence.
Team Leadership: Provide guidance and support to administrative staff, prioritize and coordinate workloads, and foster effective communication across departments.
Financial Administration & Reporting: Monitor budgets, track financial performance, prepare business reports, and analyze key metrics to support informed decision-making.
Business Analytics: Generate, review, and interpret operational and financial reports, providing insights that support management strategies and business objectives.
Customer Billing & Revenue Management: Manage customer invoicing processes, including distribution via mail, email, or customer portals, while ensuring accuracy and timely billing.
Job Costing & Revenue Review: Maintain accountability for job costing, revenue tracking, and compliance with customer requirements, ensuring all billable charges are accurately captured.
Customer Onboarding Support: Serve as a primary point of contact for new customers and collaborate with Finance to coordinate customer setup and required documentation.
Accounts Receivable Support: Partner with the Accounts Receivable team to assist with collections and resolve customer account inquiries as needed.
Work-in-Progress (WIP) Management: Conduct regular reviews of WIP reports to ensure accuracy and provide meaningful data for weekly management reporting.
Payroll & ERP Administration: Support time entry and data management within NorthPoint's ERP system for payroll processing and job costing purposes.
Vendor Management: Assist with vendor onboarding, invoice processing, information gathering, and communication with Accounts Payable to maintain strong supplier relationships.
Procurement & Inventory Control: Support purchase order administration, inventory management, and expense tracking, ensuring accurate allocation of costs and GL coding.
Employee Expense Administration: Review, code, and process employee expense submissions in accordance with company policies.
Financial Performance Support: Partner with the General Manager to review financial performance, ensuring revenues, margins, indirect costs, and other key financial indicators are accurately captured and analyzed.
Administrative Support: Provide general administrative assistance as required, including telephone coverage, reception duties, mail and courier coordination, visitor support, and office supply management.
Additional Responsibilities: Perform other administrative and operational duties as assigned to support branch and organizational objectives.

The candidate

Education: Diploma or degree in Business Administration, Accounting, Finance, or a related field.
Professional Experience: Minimum of 3-5 years of experience in an administrative or business support role, preferably within a full-cycle accounting environment.
Financial Acumen: Strong background in accounting administration, including knowledge of debits and credits, general ledger (G/L) management, job costing principles, and the ability to interpret and analyze profit and loss (P&L) statements.
Technical Proficiency: Advanced proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint. Experience working with ERP systems, preferably Traverse, is considered a strong asset.
Analytical Skills: Detail-oriented with strong organizational, analytical, and problem-solving abilities, capable of managing multiple priorities in a fast-paced environment.
Communication & Collaboration: Excellent interpersonal and communication skills, with the ability to build effective relationships and collaborate across all levels of the organization.

Key competencies

Results-Oriented & Proactive: Highly organized professional with exceptional attention to detail and a strong ability to effectively prioritize workloads, manage competing deadlines, and drive results.
Technical Proficiency: Advanced knowledge of Microsoft Office Suite (Excel, Word, PowerPoint, and Outlook) with demonstrated experience using ERP systems, preferably Traverse, to support operational and financial activities.
Relationship Management: Strong interpersonal skills with the ability to build trusted relationships, collaborate cross-functionally, and deliver outstanding service to internal and external stakeholders.
Communication Excellence: Effective verbal and written communicator, capable of presenting information clearly, professionally, and confidently across all levels of the organization.
Accuracy, Integrity & Confidentiality: Demonstrates exceptional accuracy in data entry and financial administration while maintaining the highest standards of ethics, discretion, and confidentiality when handling sensitive business information.

The Company

Since 1858, Wajax has been a leading industrial products and solutions provider continually innovating to serve Canadian industry coast-to-coast. We work in an extensive range of industries and core sectors of the Canadian economy including energy and renewables, food and beverage, construction, industrial/commercial, transportation, forestry, mining, metal processing, and oil and gas – to name a few. Everything we do is powered by people passionate about making a difference and who are dedicated to driving Canadian industry forward. People who provide the experience and expertise that support the industries that build our cities, power our businesses, put a roof over our heads and food on our tables.

Wajax offers a total compensation package that includes competitive pay, comprehensive benefits, learning and development, as well as some unique additional “perks.”

Highlights include:

Competitive health and dental benefits with no waiting period for eligibility (100% employer paid premiums), plus health spending account.
Wajax led e-learning, and product training through industry leading manufacturers.
Exclusive discounts with a variety of manufacturers and service providers such as Ford, GM, Chrysler, Dell, TELUS, a group mortgage, home & auto insurance program, pet insurance, footwear & workwear, fitness membership, perkopolis, and more.
Recognition program where points are earned for merchandise or gift certificates, plus cash awards.
Award-Winning Health and Wellness Program.

By working with Wajax, you become part of an inclusive and diverse team that is dedicated to innovation and teamwork. We are committed to employing a workforce that is representative of the diverse communities across Canada in which we do business. As an equal opportunity employer, please inform us if any accommodation is required if contacted for an interview.

As a condition of employment, final candidates will be subject to pre-screening.

\\ Together we get more done.

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More about this job

Responsibilities

The Business Administration Lead manages daily office operations, administrative workflows, and team leadership to ensure operational efficiency. They also oversee financial administration, including budgeting, job costing, revenue management, and reporting to support business objectives.

Requirements

Candidates must possess a diploma or degree in Business Administration, Accounting, or Finance with 3-5 years of relevant administrative experience. Strong financial acumen, proficiency in Microsoft Office, and experience with ERP systems are required.

Skills

Operations management
Team leadership
Financial reporting
Business analytics
Customer billing
Job costing
Accounts receivable
WIP management
Payroll administration
ERP administration
Vendor management
Procurement
Inventory control
Microsoft Office Suite
Financial analysis
Communication

Benefits

Health benefits
Dental benefits
Health spending account
E-learning
Product training
Discounts with manufacturers and service providers
Group mortgage program
Home and auto insurance program
Pet insurance
Fitness membership
Recognition program
Health and wellness program

Visa sponsorship

Not detected in the job text

Keywords

Business Administration
Accounting
Finance
Operations Management
Budgeting
Forecasting
Financial Reporting
Business Analytics
Customer Billing
Revenue Management
Job Costing
Accounts Receivable
WIP Management
Payroll
ERP
Traverse
Vendor Management
Procurement
Inventory Control
Microsoft Office
Outlook
Excel
Word
PowerPoint
P&L Statements
General Ledger
Data Entry
Administrative Support
Strategic Initiatives
Process Improvement

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