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Added 8 mins ago
VF
Fire Protection Foreman
Vulcan Fire Protection Services Inc.
Open Hall, NL
- Full-time
Lead, oversee, direct and delegate appropriate tasks to fitters and helpers as needed to fulfill project completion deadlines, meet scheduling requirements and exceed the goals established…
Added 8 mins ago
OE
Production Engineer - Light Oil
Obsidian Energy Ltd.
Calgary, AB
- Full-time
Lead area measurement initiatives. Work with the measurement team, operations, and production accounting to ensure area compliance
Added 8 mins ago
DU
E-commerce Product & Fulfillment Lead
Digistore24 USA
Canada
- Full-time
…opportunities, we're looking for an E-commerce Product & Fulfillment Lead to help turn new commercial opportunities into scalable operational…
Added 8 mins ago
EB
Process Manager
Electra Battery Materials Corporation
Temiskaming Shores, ON
- Full-time
…land package in Idaho’s Cobalt Belt, including its Iron Creek project and surrounding properties, positioning the Company as a potential cornerstone for North American cobalt and copper…
Added 8 mins ago
C
Director of Operations, Shoring
Confidential
Vaughan, ON
- Full-time
Lead field operations to ensure shoring installations are completed safely, efficiently, and in accordance with project specifications, quality standards, and contractual requirements.
Added 8 mins ago
RH
Accounting Manager
Robert Half
Guelph, ON
- $45 to $55 CAD / hour
- Contract
Our client is seeking an experienced Accounting Manager to lead core accounting and finance operations and support accurate, timely financial reporting. This role will oversee a broad range…
Added 8 mins ago
CI
Manager, Finance
Canadian Institute for Safety, Wellness, and Performance (CISWP)
Cambridge, ON
- $115,000 to $130,000 CAD / year
- Full-time
Lead the development, implementation, and monitoring of annual operating and project budgets.
Added 8 mins ago
IG
Production Supervisor
Insight Global
Toronto, ON · North York, ON
- $80,000 to $100,000 CAD / year
- Full-time
Demonstrated ability to work cross-functionally and lead projects independently
Added 8 mins ago
TM
Sales Coordinator
Trium Mobilier de Bureau Inc.
Montreal, QC
- Full-time
…and technical support specialists who collaborate to ensure project success from planning through completion. Approximately 50 technicians are dedicated to seeing every installation through…
Added 8 mins ago
R
Commercial Operations Coordinator -B2B Dairy Industry
Rheolution
Montreal, QC
- Full-time
2+ years of experience in sales support, inside sales, customer service, or project coordination, ideally in a B2B technical or industrial environment.
Added 8 mins ago
KR
SDET/Automation – Mobility (IOS Applications)
KTek Resourcing
Vancouver, BC
- Contract
Work collaboratively with cross-functional teams to understand project objectives, design automated tests, troubleshoot issues, and implement scalable test solutions.
Added 8 mins ago
Application Specialist - Power & Drives
Spartan Controls Ltd.
Calgary, AB
…material, vendor inputs, estimated costs, selling prices, margins, lead times, assumptions, exclusions and required bid documentation. Check accuracy and consistency before…
Added 8 mins ago
Technical Business Development - Power & Drives (Process Electrification)
Spartan Controls Ltd.
Calgary, AB
…hands‑on domain expertise, and the ability to independently lead advanced technical discussions with customers, partners, and internal…
Added 8 mins ago
Food Service Worker - NES
Nova Scotia Regional Centres for Education & CSAP
NS · Newcombville Elementary School, NS
…school cafeteria under the direction of the Regional Program Lead - School Food, Food Service Lead and the South Shore School Food…
Added 8 mins ago
ET
Oil & Gas Operations, Engineering & Geosciences Professionals (Saudi Arabia)
Eram Talent
Ottawa, ON
- Contract
…efficient operations, technical excellence, equipment reliability, project execution, and the achievement of operational…
Added 8 mins ago
GI
Civil Project Engineer, Roads + Highways
Global Infrastructure
Toronto, ON
- Full-time
TYLin is seeking a Project Engineer to join our Roads + Highways team at our Toronto office. This is a hands-on technical role supporting the planning, design and delivery of municipal and…
Added 8 mins ago
P-
Intermediate ETL Developer
Pandell - An ESG Company
Remote, Canada
- Full-time
- Remote
We’re looking for an Intermediate ETL Developer to join Pandell-ESG's Project Services team. You’ll help customers move their data into our software and work alongside a strong team that’s…
Added 8 mins ago
Contracts Administrator - YNSE
Aecon
Toronto, ON · North York, ON
Integrity. We lead by example, with humility and courage.
Added 24 mins ago
AO
Educational Projects & Systems Manager
Autism Ontario
Toronto, ON
- Full-time
…oversight across the full lifecycle of educational projects, from project planning to final delivery to stakeholder management, ensuring all content adheres to instructional design…
Added 24 mins ago
CP
Gestionnaire de projet
Colliers Project Leaders
Levis, QC · Quebec, QC · Shawinigan, QC · Trois-Rivières, QC
- Full-time
Lead project meetings and client meetings. Manage multiple stakeholders and communication flows
Added 38 mins ago
IG
Incident Response Consultant
Insight Global
Toronto, ON
- $56 to $63 CAD / hour
- Contract
Ability to define logging requirements and identify gaps during project reviews
Added 38 mins ago
RH
Financial Planning and Analysis Manager
Robert Half
Toronto, ON
- $115,000 to $135,000 CAD / year
- Full-time
Lead the annual budgeting, forecasting, and long-range planning processes for multiple business units.
Added 38 mins ago
TC
Regulatory Affairs & Compliance Lead
The Crump Group, Inc.
Mississauga, ON
- Full-time
The Regulatory Affairs & Compliance Lead will lead the organization’s regulatory function, providing strategic guidance on Canadian, U.S. and international requirements. The role is…
Added 39 mins ago
M
Senior Manager, Project Delivery - Track
Metrolinx
Toronto, ON
- Full-time
Project management principles and practices, including budget and schedule controls, to lead and direct cross functional teams and consultants engaged in simultaneous projects (i.e.,…
Added 39 mins ago
M
Senior Advisor, GO Market Development
Metrolinx
Toronto, ON
- Full-time
Our GO Market Development Team is seeking a Senior Advisor to lead the identification, assessment, and monitoring of emerging and future travel markets that will shape future of GO Transit…

Wajax

Business Administraton Lead

Sudbury, ON, P3C 3B7, Canada

Full-time

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Job details

Job type: Full-time
Experience: Professional Experience: Minimum of 3-5 years of experience in an administrative or business support role, preferably within a full-cycle accounting environment.
Posting language: English
Posted: Oct 26, 2026

Original job description

The opportunity

The Business Administration Leader is a key contributor to business planning, budgeting, forecasting, and operational support activities. Working cross-functionally with stakeholders, the role focuses on identifying process improvement opportunities, enhancing operational efficiency, and implementing strategic initiatives that support organizational performance and long-term growth.

The role

Operations Management: Lead and coordinate daily office operations, administrative processes, and project workflows to ensure efficiency, consistency, and operational excellence.
Team Leadership: Provide guidance and support to administrative staff, prioritize and coordinate workloads, and foster effective communication across departments.
Financial Administration & Reporting: Monitor budgets, track financial performance, prepare business reports, and analyze key metrics to support informed decision-making.
Business Analytics: Generate, review, and interpret operational and financial reports, providing insights that support management strategies and business objectives.
Customer Billing & Revenue Management: Manage customer invoicing processes, including distribution via mail, email, or customer portals, while ensuring accuracy and timely billing.
Job Costing & Revenue Review: Maintain accountability for job costing, revenue tracking, and compliance with customer requirements, ensuring all billable charges are accurately captured.
Customer Onboarding Support: Serve as a primary point of contact for new customers and collaborate with Finance to coordinate customer setup and required documentation.
Accounts Receivable Support: Partner with the Accounts Receivable team to assist with collections and resolve customer account inquiries as needed.
Work-in-Progress (WIP) Management: Conduct regular reviews of WIP reports to ensure accuracy and provide meaningful data for weekly management reporting.
Payroll & ERP Administration: Support time entry and data management within NorthPoint's ERP system for payroll processing and job costing purposes.
Vendor Management: Assist with vendor onboarding, invoice processing, information gathering, and communication with Accounts Payable to maintain strong supplier relationships.
Procurement & Inventory Control: Support purchase order administration, inventory management, and expense tracking, ensuring accurate allocation of costs and GL coding.
Employee Expense Administration: Review, code, and process employee expense submissions in accordance with company policies.
Financial Performance Support: Partner with the General Manager to review financial performance, ensuring revenues, margins, indirect costs, and other key financial indicators are accurately captured and analyzed.
Administrative Support: Provide general administrative assistance as required, including telephone coverage, reception duties, mail and courier coordination, visitor support, and office supply management.
Additional Responsibilities: Perform other administrative and operational duties as assigned to support branch and organizational objectives.

The candidate

Education: Diploma or degree in Business Administration, Accounting, Finance, or a related field.
Professional Experience: Minimum of 3-5 years of experience in an administrative or business support role, preferably within a full-cycle accounting environment.
Financial Acumen: Strong background in accounting administration, including knowledge of debits and credits, general ledger (G/L) management, job costing principles, and the ability to interpret and analyze profit and loss (P&L) statements.
Technical Proficiency: Advanced proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint. Experience working with ERP systems, preferably Traverse, is considered a strong asset.
Analytical Skills: Detail-oriented with strong organizational, analytical, and problem-solving abilities, capable of managing multiple priorities in a fast-paced environment.
Communication & Collaboration: Excellent interpersonal and communication skills, with the ability to build effective relationships and collaborate across all levels of the organization.

Key competencies

Results-Oriented & Proactive: Highly organized professional with exceptional attention to detail and a strong ability to effectively prioritize workloads, manage competing deadlines, and drive results.
Technical Proficiency: Advanced knowledge of Microsoft Office Suite (Excel, Word, PowerPoint, and Outlook) with demonstrated experience using ERP systems, preferably Traverse, to support operational and financial activities.
Relationship Management: Strong interpersonal skills with the ability to build trusted relationships, collaborate cross-functionally, and deliver outstanding service to internal and external stakeholders.
Communication Excellence: Effective verbal and written communicator, capable of presenting information clearly, professionally, and confidently across all levels of the organization.
Accuracy, Integrity & Confidentiality: Demonstrates exceptional accuracy in data entry and financial administration while maintaining the highest standards of ethics, discretion, and confidentiality when handling sensitive business information.

The Company

Since 1858, Wajax has been a leading industrial products and solutions provider continually innovating to serve Canadian industry coast-to-coast. We work in an extensive range of industries and core sectors of the Canadian economy including energy and renewables, food and beverage, construction, industrial/commercial, transportation, forestry, mining, metal processing, and oil and gas – to name a few. Everything we do is powered by people passionate about making a difference and who are dedicated to driving Canadian industry forward. People who provide the experience and expertise that support the industries that build our cities, power our businesses, put a roof over our heads and food on our tables.

Wajax offers a total compensation package that includes competitive pay, comprehensive benefits, learning and development, as well as some unique additional “perks.”

Highlights include:

Competitive health and dental benefits with no waiting period for eligibility (100% employer paid premiums), plus health spending account.
Wajax led e-learning, and product training through industry leading manufacturers.
Exclusive discounts with a variety of manufacturers and service providers such as Ford, GM, Chrysler, Dell, TELUS, a group mortgage, home & auto insurance program, pet insurance, footwear & workwear, fitness membership, perkopolis, and more.
Recognition program where points are earned for merchandise or gift certificates, plus cash awards.
Award-Winning Health and Wellness Program.

By working with Wajax, you become part of an inclusive and diverse team that is dedicated to innovation and teamwork. We are committed to employing a workforce that is representative of the diverse communities across Canada in which we do business. As an equal opportunity employer, please inform us if any accommodation is required if contacted for an interview.

As a condition of employment, final candidates will be subject to pre-screening.

\\ Together we get more done.

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More about this job

Responsibilities

The Business Administration Lead manages daily office operations, administrative workflows, and team leadership to ensure operational efficiency. They also oversee financial administration, including budgeting, job costing, revenue management, and reporting to support business objectives.

Requirements

Candidates must possess a diploma or degree in Business Administration, Accounting, or Finance with 3-5 years of relevant administrative experience. Strong financial acumen, proficiency in Microsoft Office, and experience with ERP systems are required.

Skills

Operations management
Team leadership
Financial reporting
Business analytics
Customer billing
Job costing
Accounts receivable
WIP management
Payroll administration
ERP administration
Vendor management
Procurement
Inventory control
Microsoft Office Suite
Financial analysis
Communication

Benefits

Health benefits
Dental benefits
Health spending account
E-learning
Product training
Discounts with manufacturers and service providers
Group mortgage program
Home and auto insurance program
Pet insurance
Fitness membership
Recognition program
Health and wellness program

Visa sponsorship

Not detected in the job text

Keywords

Business Administration
Accounting
Finance
Operations Management
Budgeting
Forecasting
Financial Reporting
Business Analytics
Customer Billing
Revenue Management
Job Costing
Accounts Receivable
WIP Management
Payroll
ERP
Traverse
Vendor Management
Procurement
Inventory Control
Microsoft Office
Outlook
Excel
Word
PowerPoint
P&L Statements
General Ledger
Data Entry
Administrative Support
Strategic Initiatives
Process Improvement

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