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Added 1 hour ago
PT
Experienced Welder/Fitter
Platinum Trailers
St. Marys, ON
- $28 to $36 CAD / hour
- Full-time
…to build it. Founded in 2011, we’ve grown into a recognized leader in both trailer manufacturing and heavy equipment repair and service, and it’s that repair experience that gives us a real…
Added 1 hour ago
M
Director, People & Culture
Microserve
AB · Alberta, Canada
- Full-time
The successful candidate is a strong people leader and an excellent operator. They are comfortable managing competing priorities, building practical processes, supporting leaders, and…
Added 1 hour ago
KT
Kitchen Installer
Kitchen Tune Up Buffalo NY
Calgary, AB
- Full-time
🔶Follow project manager instructions and Kitchen Tune-Up’s Trustpoints for quality work.
Added 2 hours ago
SL
Senior Security Platform Developer, Security Automation (Python, Splunk SOAR)
Sun Life
Toronto, ON · Waterloo, ON · Sun Life Toronto One York
- Full-time
Lead the transition and operationalization of project deliverables into BAU, including defining support models, operational procedures, monitoring, RACI documentation, knowledge transfer…
Added 2 hours ago
HT
Engineering Team Leader (PET HR)
Husky Technologies
Bolton, ON
- Full-time
Proactive management of project budgets, status, execution timeline and mitigation as required
Added 2 hours ago
HT
Designer, Development (Electrical)
Husky Technologies
Bolton, ON
- Full-time
Husky Technologies™ is a global leader in the design and manufacture of high-performance injection molding systems and automated manufacturing solutions. Engineers at Husky work on new…
Added 2 hours ago
C
Actuarial Consultant
Co-operators
Guelph, ON · Toronto, ON · Montreal, QC · Quebec, QC
- Full-time
Our Farm & Commercial insurance team aspires to be the industry leader by meeting the evolving needs of Canadian businesses and farm operations. Our passionate team is committed to…
Added 2 hours ago
M
Actuarial Specialist (Associate) – Retirement & Health Benefits
Mercer
Montreal, QC
- Other
Create project work plans and monitor timelines and budgets.
Added 2 hours ago
S
Social Worker, MSW, Perinatal Mental Health and Substance Use Programs - BC Women’s Hospital & Health Centre
Sanya’k̓ula
Vancouver, BC
- Full-time
…practice supervision of the Social Work Lead/Professional Practice Leader for Social…
Added 2 hours ago
BC
Senior Mechanical Engineer Trail, BC
BBA Consultants
Trail, BC
- Full-time
Be the Project Manager or Project Leader on engineering mandates within the mining and metals, hydroelectric power, renewable energy and pulp and paper industries.
Added 2 hours ago
P
SALES SUPPORT- Fixed Term Contract
PreciKam
Montreal, QC
- Full-time
Maintain accurate customer, prospect, and project information within the CRM system.
Added 3 hours ago
W
Data & AI Engineer
Wiraa
Canada
- Full-time
Zebra Technologies is a global leader dedicated to enabling intelligent operations through an award-winning portfolio of connected frontline, asset visibility, and automation solutions. Our…
Added 3 hours ago
CO
Educational Technology and Multimedia Project Coordinator
College of New Caledonia
Prince George, BC
- Full-time
Provide guidance and direction to project teams focused on educational technology initiatives.
Added 3 hours ago
TI
Senior Project Manager
TekStaff IT Solutions
Toronto, ON · Greater Toronto Area, Canada
- Contract
TekStaff's Client has a current vacancy for a Senior Project Manager
Added 3 hours ago
A
Construction Engineer
Actalent
Montreal, QC
- $48 to $60 CAD / hour
- Contract
Under the supervision of the Project Office Manager, the Project Manager is responsible for planning, executing, and controlling construction and infrastructure projects to ensure they are…
Added 3 hours ago
A
Coordonnateur Génie Industriel
Actalent
Mirabel, QC
- $45 to $60 CAD / hour
- Contract
Monitor CAPEX spending weekly, ensuring alignment with corporate objectives through project reviews and CAPEX governance processes.
Added 3 hours ago
A
Validation Specialist
Actalent
Cambridge, ON
- $35 to $50 CAD / hour
- Contract
…documentation, and serving as the primary validation contact throughout project…
Added 3 hours ago
A
Project Manager
Actalent
Montreal, QC
- $50 to $65 CAD / hour
- Contract
Plan projects with clients, professionals, and contractors to improve the company's internal operations as a project leader. Monitor project activities: budgets, inspections, schedules,…
Added 3 hours ago
A
Validation Specialist
Actalent
Cambridge, ON
- $35 to $50 CAD / hour
- Contract
…documentation, and serving as the primary validation contact throughout project…
Added 3 hours ago
A
Airworthiness Certification Engineer
Actalent
Ottawa, ON · Nepean, ON
- $65 to $80 CAD / hour
- Contract
Prepare certification plans and basis of certification for assigned projects in collaboration with the project development teams.
Added 3 hours ago
CC
Manager, Talent Acquisition
Connor, Clark & Lunn Financial Group (CC&L)
Toronto, ON
- Full-time
…opportunity for an experienced recruitment professional and emerging leader to play a key role in shaping how we attract, engage, and hire talent across our…
Added 3 hours ago
KT
Kitchen Installer
Kitchen Tune-Up Houston
Calgary, AB
- Full-time
🔶Follow project manager instructions and Kitchen Tune-Up’s Trustpoints for quality work.
Added 3 hours ago
MANAGER DEVELOPMENT ENGINEERING
City of Toronto
Toronto, ON
Reporting to the Project Director in the Engineering Review Section, the Manager of Development Engineering provides the technical, financial, and administrative oversight needed to…
Added 3 hours ago
A
Ingenieur Mecanique - Mechanical Engineer
Actalent
Terrebonne, QC
- $46 to $77 CAD / hour
- Contract
…Collaborate closely with automation, electrical, manufacturing, and project teams to ensure seamless integration and functionality of…
Added 3 hours ago
CO
Sales Coordinator
Cha's Organics
Montreal, QC · Greater Montreal, QC
- Full-time
Cha’s Organics is a leader in the Canadian health food marketplace, offering a diverse range of organic, vegan, and gluten-free products. As a Canadian small business making a global…

Wajax

Business Administraton Lead

Sudbury, ON, P3C 3B7, Canada

Full-time

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Job details

Job type: Full-time
Experience: Professional Experience: Minimum of 3-5 years of experience in an administrative or business support role, preferably within a full-cycle accounting environment.
Posting language: English
Posted: Oct 26, 2026

Original job description

The opportunity

The Business Administration Leader is a key contributor to business planning, budgeting, forecasting, and operational support activities. Working cross-functionally with stakeholders, the role focuses on identifying process improvement opportunities, enhancing operational efficiency, and implementing strategic initiatives that support organizational performance and long-term growth.

The role

Operations Management: Lead and coordinate daily office operations, administrative processes, and project workflows to ensure efficiency, consistency, and operational excellence.
Team Leadership: Provide guidance and support to administrative staff, prioritize and coordinate workloads, and foster effective communication across departments.
Financial Administration & Reporting: Monitor budgets, track financial performance, prepare business reports, and analyze key metrics to support informed decision-making.
Business Analytics: Generate, review, and interpret operational and financial reports, providing insights that support management strategies and business objectives.
Customer Billing & Revenue Management: Manage customer invoicing processes, including distribution via mail, email, or customer portals, while ensuring accuracy and timely billing.
Job Costing & Revenue Review: Maintain accountability for job costing, revenue tracking, and compliance with customer requirements, ensuring all billable charges are accurately captured.
Customer Onboarding Support: Serve as a primary point of contact for new customers and collaborate with Finance to coordinate customer setup and required documentation.
Accounts Receivable Support: Partner with the Accounts Receivable team to assist with collections and resolve customer account inquiries as needed.
Work-in-Progress (WIP) Management: Conduct regular reviews of WIP reports to ensure accuracy and provide meaningful data for weekly management reporting.
Payroll & ERP Administration: Support time entry and data management within NorthPoint's ERP system for payroll processing and job costing purposes.
Vendor Management: Assist with vendor onboarding, invoice processing, information gathering, and communication with Accounts Payable to maintain strong supplier relationships.
Procurement & Inventory Control: Support purchase order administration, inventory management, and expense tracking, ensuring accurate allocation of costs and GL coding.
Employee Expense Administration: Review, code, and process employee expense submissions in accordance with company policies.
Financial Performance Support: Partner with the General Manager to review financial performance, ensuring revenues, margins, indirect costs, and other key financial indicators are accurately captured and analyzed.
Administrative Support: Provide general administrative assistance as required, including telephone coverage, reception duties, mail and courier coordination, visitor support, and office supply management.
Additional Responsibilities: Perform other administrative and operational duties as assigned to support branch and organizational objectives.

The candidate

Education: Diploma or degree in Business Administration, Accounting, Finance, or a related field.
Professional Experience: Minimum of 3-5 years of experience in an administrative or business support role, preferably within a full-cycle accounting environment.
Financial Acumen: Strong background in accounting administration, including knowledge of debits and credits, general ledger (G/L) management, job costing principles, and the ability to interpret and analyze profit and loss (P&L) statements.
Technical Proficiency: Advanced proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint. Experience working with ERP systems, preferably Traverse, is considered a strong asset.
Analytical Skills: Detail-oriented with strong organizational, analytical, and problem-solving abilities, capable of managing multiple priorities in a fast-paced environment.
Communication & Collaboration: Excellent interpersonal and communication skills, with the ability to build effective relationships and collaborate across all levels of the organization.

Key competencies

Results-Oriented & Proactive: Highly organized professional with exceptional attention to detail and a strong ability to effectively prioritize workloads, manage competing deadlines, and drive results.
Technical Proficiency: Advanced knowledge of Microsoft Office Suite (Excel, Word, PowerPoint, and Outlook) with demonstrated experience using ERP systems, preferably Traverse, to support operational and financial activities.
Relationship Management: Strong interpersonal skills with the ability to build trusted relationships, collaborate cross-functionally, and deliver outstanding service to internal and external stakeholders.
Communication Excellence: Effective verbal and written communicator, capable of presenting information clearly, professionally, and confidently across all levels of the organization.
Accuracy, Integrity & Confidentiality: Demonstrates exceptional accuracy in data entry and financial administration while maintaining the highest standards of ethics, discretion, and confidentiality when handling sensitive business information.

The Company

Since 1858, Wajax has been a leading industrial products and solutions provider continually innovating to serve Canadian industry coast-to-coast. We work in an extensive range of industries and core sectors of the Canadian economy including energy and renewables, food and beverage, construction, industrial/commercial, transportation, forestry, mining, metal processing, and oil and gas – to name a few. Everything we do is powered by people passionate about making a difference and who are dedicated to driving Canadian industry forward. People who provide the experience and expertise that support the industries that build our cities, power our businesses, put a roof over our heads and food on our tables.

Wajax offers a total compensation package that includes competitive pay, comprehensive benefits, learning and development, as well as some unique additional “perks.”

Highlights include:

Competitive health and dental benefits with no waiting period for eligibility (100% employer paid premiums), plus health spending account.
Wajax led e-learning, and product training through industry leading manufacturers.
Exclusive discounts with a variety of manufacturers and service providers such as Ford, GM, Chrysler, Dell, TELUS, a group mortgage, home & auto insurance program, pet insurance, footwear & workwear, fitness membership, perkopolis, and more.
Recognition program where points are earned for merchandise or gift certificates, plus cash awards.
Award-Winning Health and Wellness Program.

By working with Wajax, you become part of an inclusive and diverse team that is dedicated to innovation and teamwork. We are committed to employing a workforce that is representative of the diverse communities across Canada in which we do business. As an equal opportunity employer, please inform us if any accommodation is required if contacted for an interview.

As a condition of employment, final candidates will be subject to pre-screening.

\\ Together we get more done.

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More about this job

Responsibilities

The Business Administration Lead manages daily office operations, administrative workflows, and team leadership to ensure operational efficiency. They also oversee financial administration, including budgeting, job costing, revenue management, and reporting to support business objectives.

Requirements

Candidates must possess a diploma or degree in Business Administration, Accounting, or Finance with 3-5 years of relevant administrative experience. Strong financial acumen, proficiency in Microsoft Office, and experience with ERP systems are required.

Skills

Operations management
Team leadership
Financial reporting
Business analytics
Customer billing
Job costing
Accounts receivable
WIP management
Payroll administration
ERP administration
Vendor management
Procurement
Inventory control
Microsoft Office Suite
Financial analysis
Communication

Benefits

Health benefits
Dental benefits
Health spending account
E-learning
Product training
Discounts with manufacturers and service providers
Group mortgage program
Home and auto insurance program
Pet insurance
Fitness membership
Recognition program
Health and wellness program

Visa sponsorship

Not detected in the job text

Keywords

Business Administration
Accounting
Finance
Operations Management
Budgeting
Forecasting
Financial Reporting
Business Analytics
Customer Billing
Revenue Management
Job Costing
Accounts Receivable
WIP Management
Payroll
ERP
Traverse
Vendor Management
Procurement
Inventory Control
Microsoft Office
Outlook
Excel
Word
PowerPoint
P&L Statements
General Ledger
Data Entry
Administrative Support
Strategic Initiatives
Process Improvement

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