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Added 9 mins ago
Assistant to Vice President, Supply Chain, Fleet & Aviation
Hydro One Networks Inc
Toronto, ON
Undergraduate degree in Business Administration or Commerce
Added 23 mins ago
KB
Executive Assistant
Kent Building Supplies
Saint John, NB
- Full-time
We are seeking an experienced, highly organized Executive Assistant to provide high-level administrative support to senior leadership and ensure efficient executive operations. Based at our…
Added 23 mins ago
II
Assistant
Incorporations Inc.
Calgary, AB
- Part-time
Role Description This part-time Assistant role is an on-site position based in Calgary, AB. The Assistant will support daily administrative and corporate service tasks, including preparing,…
Added 23 mins ago
SA
Office Assistant – Outpatient Addictions Program – Temporary Full Time
Sault Area Hospital
Sault Ste. Marie, ON
- Full-time
Certificate in Health Office Administration or Diploma in Office Administration or equivalent education and/or experience
Added 23 mins ago
BG
Human Resources Administrative Assistant
BC General Employees' Union (BCGEU)
Burnaby, BC
- Full-time
The Human Resources Administrative Assistant plays an important role in supporting the day-to-day operations of the Human Resources Department and serves as the first point of contact for…
Added 23 mins ago
TW
Administrative Assistant, Enrolment Operation
Trinity Western University
Langley (District), BC · Langley, BC
- $42,000 to $45,000 CAD / year
- Full-time
The Administrative Assistant, Enrolment Operations provides essential support within Trinity Western University’s enrolment and student services ecosystem. This role blends front-line…
Added 23 mins ago
LV
ASSISTANT.E GÉRANT.E-EN
La Vie En Rose
Rosemère, QC
- Full-time
Collaborer avec l’administration du centre commercial.
Added 23 mins ago
GO
Staff Justice of the Peace
Government of Manitoba
Winnipeg, MB
- Full-time
Added 38 mins ago
UO
Administrative Assistant, Surgery
University of Calgary
Calgary, AB
- Full-time
The Department of Surgery in the Cumming School of Medicine invites applications for an Administrative Assistant. This Full-time Fixed Term position is for approximately 1 year (based on…
Added 38 mins ago
CE
Accounting & Front Desk Assistant
CLEAR Environmental Solutions
Calgary, AB
- Full-time
…individual to fill the full-time position of Accounting & Front Desk Assistant, located in Calgary, Alberta. The primary focus of this role is supporting administrative and accounting…
Added 38 mins ago
FB
Produce Production Assistant Manager
Farm Boy Inc.
Toronto, ON
- From $21.5 CAD / hour
- Full-time
Assist with office administration by recording shrink activity and supporting inventory counts, supply ordering, and documentation.
Added 38 mins ago
SD
Pharmacy Assistant, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Brampton, ON
- Part-time
Diploma from a Pharmacy Assistant credited course preferred
Added 53 mins ago
LC
Assistant Front Store Manager, Hourly Full Time Flexible Shifts
Loblaw Companies Limited
Victoria, BC
- Full-time
Maintains wage administration within SLPH guidelines
Added 53 mins ago
S
Business Assistant
SaskPower
Estevan, SK
- Contract
Assist with administrative procedures such as budget submissions, contract administration, work schedules and/or assembling of statistics, graphs and tables
Added 53 mins ago
LV
ASSISTANT.E GÉRANT.E-EN
La Vie En Rose
Saint-Sauveur-des-Monts, QC
- Full-time
Collaborer avec l’administration du centre commercial.
Added 53 mins ago
LV
ASSISTANT.E GÉRANT.E JUNIOR-EN
La Vie En Rose
Saint-Constant, QC · St Constant, QC
- Full-time
Added 53 mins ago
WI
Project Assistant, Buildings M&E
WSP in Canada
Vancouver, BC
- Full-time
As a Project Assistant, Mechanical and Electrical Engineering, based in our Vancouver office, you'll support the Buildings mechanical and electrical engineering team across active projects…
Added 53 mins ago
EG
Administrative Assistant
Emterra Group
Regina, SK
- Full-time
Emterra Group is seeking an Admin Assistant to support our logistics and operations teams. Responsibilities include preparing shipment documentation, managing purchase orders and vendor…
Added 1 hour ago
EA
Senior Manager, Global Travel
Electronic Arts (EA)
Vancouver, BC
- Full-time
…Travel Manager in Los Angeles and potentially the CEO Travel Assistant, while managing relationships with executive partners and internal…
Added 1 hour ago
MS
Freedom of Information Assistant
Marberg Staffing
Toronto, ON
- Temporary
Freedom of Information Assistant for provincial government ministry client, downtown Toronto.
Added 1 hour ago
B
Executive Assistant
BDO
Vancouver, BC
- Full-time
You have three + years of working experience in an executive assistant role or similar role; an Office Administration diploma or other relevant education is an asset
Added 1 hour ago
GA
Assistant Manager, Commercialization Programs (6 Month Contract)
Give and Go Prepared Foods
Toronto, ON · Etobicoke, ON
- $80,000 to $95,000 CAD / year
- Contract
Completion of university degree in Marketing, Business Administration, Project Management, Food Science, Engineering or a related field
Added 1 hour ago
OH
Payroll Assistant
Ontario Health atHome
London, ON
- Full-time
Ontario Health atHome is seeking a Payroll Assistant ! Are you seeking a rewarding career that cares for others, in an organization that cares for you? You’re looking in the right place.
Added 1 hour ago
MO
IT Support Analyst - Contract
Martin-Brower of Canada Co.
New Westminster, BC
- $72,000 to $87,000 CAD / year
- Contract
Experienced using Office 365 software suites at application and administration support level including CoPilot
Added 1 hour ago
WI
Project Assistant, Buildings M&E
WSP in Canada
Vancouver, BC
- Full-time
As a Project Assistant, Mechanical and Electrical Engineering, based in our Vancouver office, you'll support the Buildings mechanical and electrical engineering team across active projects…

Walker

Administrative Assistant

Woodbridge, ON, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Posting language: English
Posted: Nov 2, 2026

Original job description

100% Canadian Owned and Operated – Since 1887

Working at Walker

At Walker, your contribution matters. Become part of a team you can count on and where your health and safety are our priority. Our team of more than 1200 people work in environmental waste management and recovery, renewable energy, paving and construction, aggregates, and emulsions chemistries. We are a fifth-generation, family-owned company founded in 1887, operating from our base in the Niagara Region with facilities across Canada and the United States. We care about the environment, each other, and our neighbours, and give back to our communities. Join us on our journey to build a sustainable future, together.

About the Job

Reporting directly to the General Manager, Liquid Resource Recovery and also supporting the National Sales Manager, you will coordinate a variety of administrative duties in support of OCR. You will utilize well-developed communication, organizational and administrative skills, work independently and demonstrate sound judgement in resolving problems. The position has regular access to sensitive business, financial, customer, vendor and employee information and must handle it with the utmost diligence, discretion and confidentiality at all times.

What You’ll Be Doing

Office Administrative Support

Maintains the contact list and calendar by checking emails, updating contacts as required, scheduling corporate meetings and arranging appointments with internal staff and external visitors to optimize use of time for the General Manager and National Sales Manager; also manages emails for National Sales Manager.
Takes notes and facilitates leadership meetings, including preparing minutes and tracking follow-up actions.
Utilizes advanced software skills to produce reports, letters, documents and presentations.
Receives, sorts and prioritizes mail, taking notice of required actions and due dates to ensure timeliness of responses and required actions.
Arranges and confirms travel reservations on behalf of the General Manager and National Sales Manager as required, to ensure the most time and cost effectiveness.
Assists with the preparation and disbursement of expense report(s).
Coordinates office needs and activities, including office supplies, equipment, facility requests and team events, and supports other GTS needs as required.

Grease Trap Services Procure-to-Pay (P2P) Support

Serves as the centralized resource for GTS vendor invoice reconciliation. Once a PO has been received by the Operations Manager at the shop level, reconciles vendor invoices against the received PO, validating pricing, quantities, fuel surcharges and other applicable charges, and follows up on and resolves any discrepancies.
Administers subcontractor POs, including debriefing subcontractor work orders in CRM, generating and receiving POs, and reconciling invoices once received. Follows up with subcontractors where invoiced pricing differs from the agreed rate, and works to clear and prevent backlogs.
Supports operational PO processing and vendor coordination, and works with Procurement to apply consistent P2P processes across GTS.
Leverages visibility across GTS purchasing to identify and flag opportunities for bulk purchasing or national vendor arrangements.

Here’s What You Need

Minimum high school graduation or equivalent level of education, with an additional one-year diploma course in office administration or sales/marketing.
Greater than one year but less than or equal to two years of progressive administrative experience.
Demonstrate computer software skills (i.e. MS Office-Word, Excel, PowerPoint)
A valid G Class Drivers licence is required.

You become part of a team you can count on
A comprehensive total rewards package and benefits to support your wellbeing
Leaders who support your growth and success
A workplace that provides the best health & safety practices in industry
Give back to your community with two paid volunteer days annually and opportunities to become involved in events

At Walker, diversity, equity and inclusion are core values. We celebrate a culture that respects varied backgrounds and life experiences and actively encourage women and under-represented groups to apply and thrive here. We value a diverse workforce, and we are dedicated to creating an inclusive environment where all employees can thrive.

Walker Industries does not use artificial intelligence to screen, assess or select applicants. Hiring decisions are made by qualified professionals to maintain a fair, human-led process.

Should you require any accommodation in applying for this role, or throughout the interview process, please let us know when contacted and we will work with you to meet your needs.

We thank all applicants for their interest; however, only those selected for further consideration will be contacted.

Apply About employer

More about this job

Responsibilities

The Administrative Assistant will provide comprehensive office support to the General Manager and National Sales Manager, including calendar management and meeting facilitation. Additionally, the role involves managing vendor invoice reconciliation and supporting procure-to-pay processes for Grease Trap Services.

Requirements

Candidates must have a high school diploma plus a one-year certificate in office administration or sales/marketing, along with 1-2 years of administrative experience. Proficiency in MS Office and a valid G Class driver's license are also required.

Skills

Administrative support
Calendar management
Meeting facilitation
Report preparation
Travel coordination
Expense reporting
Vendor invoice reconciliation
Procure-to-pay
CRM
Data entry
Communication
Organizational skills
MS Office
Word
Excel
PowerPoint

Benefits

Health and safety practices
Paid volunteer days

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Office Administration
Procure-to-Pay
Vendor Reconciliation
CRM
MS Office
Word
Excel
PowerPoint
Construction
Aggregates
Grease Trap Services
Invoice Processing
Purchase Orders
Travel Arrangements
Expense Reports
Calendar Management
Communication
Organizational Skills
Sustainability
Operations Support
Data Management
Facility Management
Professionalism
Confidentiality
Reporting
Documentation
Scheduling
Customer Service

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