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Added 4 mins ago
CO
Customer Service Representative (Switchboard)
City of Belleville
Belleville, ON
- $30.22 to $34.73 CAD / hour
- Temporary
…join our People & Corporate Services Department as a Customer Service Representative (Switchboard).Position Type: Temporary Full Time (anticipated to December 31,…
Added 4 mins ago
FG
Service Manager - FFUN Motorsports Saskatoon
FFUN Group
Saskatoon, SK
- Full-time
We’re looking for a driven, organized, and business‑minded Powersports Service Manager to lead the service department at our high‑volume powersports dealership in Saskatoon. This is more…
Added 4 mins ago
JI
Executive Assistant
J.D. Irving, Limited
Saint John, NB
- Full-time
…management, meeting coordination, communication support, project administration, and confidential information…
Added 4 mins ago
S
Senior Treasury Analyst
Seaspan
North Vancouver, BC
- Full-time
Assists in managing relationships with banks, tracking service fees, and resolving banking issues.
Added 4 mins ago
D
Dental Administrator - Dr. Rachel Navaneelan & Associates
dentalcorp
Cornwall, ON · Dr. Rachel Navaneelan & Associates
- Full-time
Minimum 1 year of Dental Administration experience is required
Added 4 mins ago
B-
Assistant Site Manager
BEST - For A Cleaner World
Thunder Bay, ON
- Full-time
Train front line cleaning staff, supervisors and administration
Added 4 mins ago
B
Directeur(rice) Principal(e), Gestion Relationnelle
BMO
Sherbrooke, QC
- Full-time
Au service d’organisations dont les revenus annuels se situent généralement entre 10 millions et 40 millions de dollars, nos directeurs et directrices de la gestion relationnelle sont au…
Added 4 mins ago
B
Associate, Commercial Banking (Public Sector Group)
BMO
Toronto, ON · FCP
- Full-time
Deliver exceptional day-to-day service through bespoke solutions to client requests, coordination of service administration, and acting as a primary point of client contact in absence of…
Added 4 mins ago
SD
Pharmacy Assistant, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Toronto, ON
- Part-time
…of Practice, and to provide superior, timely, and pleasant service to…
Added 4 mins ago
Private Equity Supervisor
HS Financial Technologies
Halifax, NS
HS Financial Technologies (HSFT) is a global technology and fund administration partner to alternative asset managers, supporting more than $1 trillion in assets under administration. We…
Added 4 mins ago
Private Equity Manager
HS Financial Technologies
Halifax, NS
…relationships and will require a detailed understanding of the service requirements for closed end fund…
Added 4 mins ago
LN
Immigration Law Clerk
Loopstra Nixon LLP
Toronto, ON
- Full-time
This opportunity is suited to a detail-oriented legal professional who enjoys client service, values teamwork, and takes pride in producing accurate, high-quality work. Candidates with…
Added 4 mins ago
Payroll Administrator - Payroll
Capital Regional District
Victoria, BC
Assists with pensionable earnings/service reporting.
Added 4 mins ago
Analyste des systèmes opérationnels
CityofOttawa
Ottawa, ON
Service: Systèmes-clients et Planification du transport en commun
Added 4 mins ago
Business Systems Analyst, Telecom
CityofOttawa
Ottawa, ON
Service: Transit Customer Syst & Planning Service
Added 4 mins ago
IF
Legal Claims Assistant II
Intact FC
Calgary, AB
- Full-time
College diploma from either a legal office administration or law clerk program, or any combination of equivalent education and experience
Added 4 mins ago
Post Office Assistant - Term
Canada Post - Postes Canada
Carrot River, SK
Sell postal products and service to the business community and public
Added 4 mins ago
Post Office Assistant - Term
Canada Post - Postes Canada
Clyde, AB
Sell postal products and service to the business community and public
Added 4 mins ago
Post Office Assistant - Term
Canada Post - Postes Canada
Birch River, MB
Sell postal products and service to the business community and public
Added 4 mins ago
Post Office Assistant - Term
Canada Post - Postes Canada
Birtle, MB
Sell postal products and service to the business community and public
Added 4 mins ago
HI
Administrative Associate
HUB International
Edmonton, AB
- Full-time
Added 4 mins ago
C
Pharmacy Technician
Co-op
Prince Albert, SK
- Part-time
Added 4 mins ago
A
Licensed Practical Nurse, Union - AgeCare McKenzie Towne
AgeCare
Calgary, AB
- Part-time
Coordinate care plans with physicians, team members, and service providers.
Added 4 mins ago
TO
Animal Care Attendant
The Ontario SPCA and Humane Society
Barrie, ON
- $20 CAD / hour
- Full-time
…relationships with our human friends too by supporting client service and administration for a seamless experience at every…
Added 4 mins ago
AC
Operations Coordinator
Aston Carter
Langley (District), BC · Langley, BC
- $21 to $24 CAD / hour
- Contract
…processing, Excel updates, staff orders, and general operational administration. You will play a key role in ensuring accurate and efficient processing of operational information and orders…

Walker

Administrative Assistant

Woodbridge, ON, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Posting language: English
Posted: Nov 2, 2026

Original job description

100% Canadian Owned and Operated – Since 1887

Working at Walker

At Walker, your contribution matters. Become part of a team you can count on and where your health and safety are our priority. Our team of more than 1200 people work in environmental waste management and recovery, renewable energy, paving and construction, aggregates, and emulsions chemistries. We are a fifth-generation, family-owned company founded in 1887, operating from our base in the Niagara Region with facilities across Canada and the United States. We care about the environment, each other, and our neighbours, and give back to our communities. Join us on our journey to build a sustainable future, together.

About the Job

Reporting directly to the General Manager, Liquid Resource Recovery and also supporting the National Sales Manager, you will coordinate a variety of administrative duties in support of OCR. You will utilize well-developed communication, organizational and administrative skills, work independently and demonstrate sound judgement in resolving problems. The position has regular access to sensitive business, financial, customer, vendor and employee information and must handle it with the utmost diligence, discretion and confidentiality at all times.

What You’ll Be Doing

Office Administrative Support

Maintains the contact list and calendar by checking emails, updating contacts as required, scheduling corporate meetings and arranging appointments with internal staff and external visitors to optimize use of time for the General Manager and National Sales Manager; also manages emails for National Sales Manager.
Takes notes and facilitates leadership meetings, including preparing minutes and tracking follow-up actions.
Utilizes advanced software skills to produce reports, letters, documents and presentations.
Receives, sorts and prioritizes mail, taking notice of required actions and due dates to ensure timeliness of responses and required actions.
Arranges and confirms travel reservations on behalf of the General Manager and National Sales Manager as required, to ensure the most time and cost effectiveness.
Assists with the preparation and disbursement of expense report(s).
Coordinates office needs and activities, including office supplies, equipment, facility requests and team events, and supports other GTS needs as required.

Grease Trap Services Procure-to-Pay (P2P) Support

Serves as the centralized resource for GTS vendor invoice reconciliation. Once a PO has been received by the Operations Manager at the shop level, reconciles vendor invoices against the received PO, validating pricing, quantities, fuel surcharges and other applicable charges, and follows up on and resolves any discrepancies.
Administers subcontractor POs, including debriefing subcontractor work orders in CRM, generating and receiving POs, and reconciling invoices once received. Follows up with subcontractors where invoiced pricing differs from the agreed rate, and works to clear and prevent backlogs.
Supports operational PO processing and vendor coordination, and works with Procurement to apply consistent P2P processes across GTS.
Leverages visibility across GTS purchasing to identify and flag opportunities for bulk purchasing or national vendor arrangements.

Here’s What You Need

Minimum high school graduation or equivalent level of education, with an additional one-year diploma course in office administration or sales/marketing.
Greater than one year but less than or equal to two years of progressive administrative experience.
Demonstrate computer software skills (i.e. MS Office-Word, Excel, PowerPoint)
A valid G Class Drivers licence is required.

You become part of a team you can count on
A comprehensive total rewards package and benefits to support your wellbeing
Leaders who support your growth and success
A workplace that provides the best health & safety practices in industry
Give back to your community with two paid volunteer days annually and opportunities to become involved in events

At Walker, diversity, equity and inclusion are core values. We celebrate a culture that respects varied backgrounds and life experiences and actively encourage women and under-represented groups to apply and thrive here. We value a diverse workforce, and we are dedicated to creating an inclusive environment where all employees can thrive.

Walker Industries does not use artificial intelligence to screen, assess or select applicants. Hiring decisions are made by qualified professionals to maintain a fair, human-led process.

Should you require any accommodation in applying for this role, or throughout the interview process, please let us know when contacted and we will work with you to meet your needs.

We thank all applicants for their interest; however, only those selected for further consideration will be contacted.

Apply About employer

More about this job

Responsibilities

The Administrative Assistant will provide comprehensive office support to the General Manager and National Sales Manager, including calendar management and meeting facilitation. Additionally, the role involves managing vendor invoice reconciliation and supporting procure-to-pay processes for Grease Trap Services.

Requirements

Candidates must have a high school diploma plus a one-year certificate in office administration or sales/marketing, along with 1-2 years of administrative experience. Proficiency in MS Office and a valid G Class driver's license are also required.

Skills

Administrative support
Calendar management
Meeting facilitation
Report preparation
Travel coordination
Expense reporting
Vendor invoice reconciliation
Procure-to-pay
CRM
Data entry
Communication
Organizational skills
MS Office
Word
Excel
PowerPoint

Benefits

Health and safety practices
Paid volunteer days

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Office Administration
Procure-to-Pay
Vendor Reconciliation
CRM
MS Office
Word
Excel
PowerPoint
Construction
Aggregates
Grease Trap Services
Invoice Processing
Purchase Orders
Travel Arrangements
Expense Reports
Calendar Management
Communication
Organizational Skills
Sustainability
Operations Support
Data Management
Facility Management
Professionalism
Confidentiality
Reporting
Documentation
Scheduling
Customer Service

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