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Added 19 mins ago
NB
Advisor
National Bank of Canada
Montreal, QC
- Temporary
A career as a advisor in the Syndicated Loans team at Banque Nationale means acting as an expert in financing products. It is through your expertise and client proximity that you have a…
Added 34 mins ago
Enrollment Advisor
St. George's University
ON
Working closely with Admissions Officers, Recruiters, and other members of the Admissions team, the Enrollment Advisor builds early relationships, provides consistent follow-up, and…
Added 34 mins ago
Admissions Officer
St. George's University
ON
…exceptional applicant experience. This role serves as a trusted advisor, supporting students and ensuring every applicant feels valued, informed, and…
Added 49 mins ago
Director, Information Technology & Enterprise Systems
International Business University
Toronto, ON
Oversee enterprise applications supporting Human Resources, Payroll, Finance, Student Services, and other core business functions.
Added 49 mins ago
P
Director, Data Enablement
PwC
Toronto, ON
- Full-time
…As a Director, Data Enablement, you will serve as a trusted advisor to executives, helping organizations shape enterprise data strategies, modernize data ecosystems, and establish AI-ready…
Added 49 mins ago
ON
Legal Coordinator – OLRB Health Care Restructuring/PSLRTA Lead – Litigation Team
Ontario Nurses' Association
London, ON · Ottawa, ON · Port Hope, ON · Toronto, ON · Nepean, ON
- Full-time
…and supervision of the Manager of Litigation and Senior Legal…
Added 1 hour ago
NN
Occasional Teacher Roster
Near North District School Board
North Bay, ON
- Full-time
…selected for an interview will be contacted. Do not contact Human Resources for your application…
Added 1 hour ago
EI
Human Resources Business Partner - Term Certain
Elk Island Public Schools
Sherwood Park, AB
- Full-time
The Human Resources (HR) Business Partner delivers strategic and operational HR leadership to enhance the organizational effectiveness of Elk Island Public Schools (EIPS). Serving as a…
Added 1 hour ago
Senior HR Business Partner
Payments Canada
Ottawa, ON · Toronto, ON
The Senior Human Resources Business Partner (SHRBP) works as a strategic partner and internal advisor, driving initiatives that directly impact employee engagement, organizational…
Added 1 hour ago
W&
HR Operations and Administration Specialist
Ward & Uptigrove Human Resources Solutions
Waterloo, ON
- Full-time
Our client is seeking a highly driven and adaptable Human Resources Operations and Administration Specialist to join their growing organization. This hands-on, execution heavy role manages…
Added 1 hour ago
DS
Payroll Manager
Delta School District 37, British Columbia
Delta, BC
- Full-time
…team, manage payroll systems, and collaborate closely with Human Resources, Finance, and other departments to ensure the District's payroll processes are efficient and…
Added 1 hour ago
VP
Canadian Business Immigration Lawyer
Vialto Partners
Vancouver, BC · Montreal, QC
- Full-time
Serve as a trusted advisor to multinational organizations, collaborating with immigration, mobility, tax, and compliance professionals to deliver integrated global mobility solutions.
Added 1 hour ago
S
Account Manager, SMB
SOTI
Mississauga, ON
- Full-time
Develop a trusted advisor relationship with key accounts, customer stakeholders and executive sponsors
Added 2 hours ago
NB
Banking Advisor
National Bank of Canada
Rawdon, QC
- Full-time
A career as a Banking Advisor at National Bank is a varied role that allows you to live your ambitions and have a positive impact on your own life as well as the lives of your clients and…
Added 2 hours ago
NB
Senior Tax Compliance Advisor
National Bank of Canada
Montreal, QC
- Full-time
A career as a Senior Advisor – Tax Compliance in the CRS/FATCA/QI/QDD Tax expertise Centre team at National Bank means acting as an expert in interpretation, the application and governance…
Added 2 hours ago
GM
Field Claims Advisor Property
Gore Mutual Insurance
Cambridge, ON
- Full-time
If you require accommodation because of a disability, we will work with you to meet your needs. Contact us and a human resources representative will consult with you to determine an…
Added 2 hours ago
Field Claims Advisor Property
Gore Mutual Insurance
Cambridge, ON
If you require accommodation because of a disability, we will work with you to meet your needs. Contact us and a human resources representative will consult with you to determine an…
Added 2 hours ago
NB
Senior talent acquisition advisor
National Bank of Canada
Toronto, ON
- Full-time
Collaborate with human resources partners and key stakeholders to continuously improve recruitment practices, workforce planning initiatives, and employer branding efforts.
Added 2 hours ago
NB
Advisor, Talent Attraction and Recruitment Excellence
National Bank of Canada
Montreal, QC
- Full-time
A bachelor’s degree in human resources, Administration, Information Technology or a related field
Added 2 hours ago
NB
Content Marketing Advisor - Newsletter Products
National Bank of Canada
Montreal, QC
- Full-time
A career as a Content Marketing Advisor in the Content team at National Bank means acting as a content specialist who transforms audience needs, business priorities and insights into…
Added 2 hours ago
NB
BANKING ADVISOR
National Bank of Canada
Lorraine, QC
- Part-time
A career as a Banking Advisor at National Bank is a versatile and varied role that allows you to live your ambitions and have a positive impact on your own life as well as the lives of your…
Added 2 hours ago
NB
(Senior) Director, Credit Execution - Tech & Innovation
National Bank of Canada
Toronto, ON
- Full-time
trusted advisor to companies that are transforming the world and to support
Added 2 hours ago
NB
BANKING ADVISOR
National Bank of Canada
Montreal, QC
- Full-time
A career as a Banking Advisor at National Bank is a varied role that allows you to live your ambitions and have a positive impact on your own life as well as the lives of your clients and…
Added 2 hours ago
NB
Banking Advisor
National Bank of Canada
QC · Saint-Donat-de-Montcalm, QC
- Full-time
A career as a Banking Advisor at National Bank is a varied role that allows you to live your ambitions and have a positive impact on your own life as well as the lives of your clients and…
Added 2 hours ago
NB
Content Marketing Advisor - Financial Literacy
National Bank of Canada
Montreal, QC
- Full-time
A career as a Content Marketing Advisor in the Content team at National Bank means acting as a content specialist who transforms audience insights, business priorities and financial topics…

Ward & Uptigrove Human Resources Solutions

HR Operations and Administration Specialist

Waterloo, ON, Canada

Competitive base salary starting at $70,000 annually (negotiable) · Full-time

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Job details

Pay: Competitive base salary starting at $70,000 annually (negotiable)
Job type: Full-time
Apply by: Apr 28, 2027
Experience: 2–5 years’ experience in HR, recruitment and workforce coordination
Posting language: English
Posted: Oct 30, 2026

Original job description

Our client is seeking a highly driven and adaptable Human Resources Operations and Administration Specialist to join their growing organization. This hands-on, execution heavy role manages daily HR processes with a focus on recruitment. Our client is an established, privately owned, medium sized company located in the North Waterloo Region.

About the Opportunity

Become a trusted advisor. Take initiative, exercise sound judgment and make practical day-to-day decisions independently to thrive in this fast-paced operational environment. The ideal candidate is curious, motivated, takes ownership of their work and is committed to developing their skills, judgment and professional capability.

Join an organization where you can expect:

Competitive base salary starting at $70,000 annually (negotiable)
Benefits and Pension Plan
Full-time, permanent, in-office position
Stable organization with a strong growth outlook
Collaborative environment where contributions are recognized and valued
Direct exposure to leadership and operational teams
A role where speed, accountability, judgment and ownership matter
Mentorship from an experienced HR leader with exposure to all areas of HR
Opportunity to build a long-term HR career in a growth-driven environment

What You’ll Do

Keep overall HR and recruitment activity moving seamlessly across the organization and report directly to the HR Leader.

Coordinate full-cycle recruitment activities across multiple positions
Draft job ads, manage advertising and resume collection
Review applications and move candidates through screening and interview stages
Coordinate interviews and maintain communication with candidates and hiring managers
Support onboarding and employee lifecycle processes
Maintain employee records including training, job descriptions and HR documentation
Assist with workforce related initiatives
Conduct job analyses for new and existing roles
Assist with policy updates, implementation and communication
Prepare professional correspondence, reports and HR related documentation
Work closely with leadership and operations to ensure HR activity supports business needs
Complete administrative and coordination tasks to support overall HR and H&S functions

What You Bring

2–5 years’ experience in HR, recruitment and workforce coordination
Post-secondary education in HR or related field
Working knowledge of the ESA, OHSA and related employment legislation
Experience in manufacturing, construction or trades considered an asset
Confidence making independent day-to-day decisions within the scope of the role
Thrive in a fast-paced and dynamic environment
Highly organized and able to prioritize effectively, know when to pivot and change direction
Communicate clearly, professionally and efficiently
Take initiative and ownership of work
Enjoy recruitment, candidate interaction and hands-on operational and administrative work

How To Apply

Are you ready to grow your HR career? Email your resume in confidence for this existing vacancy by end of day Friday November 13, 2026 to:

Ward & Uptigrove HR Solutions

HRresults@w-u.on.ca

Due to the confidential nature of this recruitment process, details about the employer will only be shared with those candidates selected to move forward to the interview phase.

We are dedicated to maintaining a respectful, fair, equitable work environment and welcome submissions from all qualified applicants. If accommodation is required during the selection or interview process it will be available upon request. This job posting is available in an accessible format upon request. Only candidates chosen to move on in the process will be contacted. At this time, we are not using artificial intelligence to screen, assess or select candidates in our hiring process.

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More about this job

Responsibilities

Coordinate recruitment from job advertising and application screening through interviews and candidate communication. Support onboarding, employee records, workforce initiatives, job analyses, policy updates, HR documentation, and administrative tasks for HR and health and safety functions.

Requirements

Requires 2–5 years of experience in HR, recruitment, and workforce coordination, along with post-secondary education in HR or a related field. Candidates should have working knowledge of the ESA, OHSA, and related employment legislation, and demonstrate strong organization, communication, initiative, and independent judgment.

Skills

Full-Cycle Recruitment
Candidate Screening
Interview Coordination
Onboarding
Employee Lifecycle Support
Employee Records Management
Workforce Coordination
Job Analysis
Policy Implementation
HR Documentation
Employment Legislation
Organization and Prioritization
Professional Communication
Independent Decision-Making
Initiative and Ownership
Human Resources Administration

Benefits

Benefits Plan
Pension Plan

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
Recruitment
Workforce Coordination
Employment Standards Act
Occupational Health and Safety Act
Employment Legislation
Job Advertising
Resume Collection
Candidate Screening
Interview Coordination
Onboarding
Employee Lifecycle
Employee Records
Training Records
Job Descriptions
Job Analysis
Policy Updates
Policy Implementation
HR Documentation
Health and Safety
Manufacturing
Construction
Trades

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