Jobs in Vaughan, ON and nearby

Jobs within 25 km of Vaughan, ON, Canada. Nearby towns and cities are included. Distances are straight-line, not driving distances.

87,876 listings · 10,240 employers Counted Nov 5, 2026. How we count

About these jobs

Employers hiring include Husky Technologies (1,973 listings), Loblaw Companies Limited (1,500 listings), Shoppers Drug Mart (1,336 listings).

Common roles: Software engineer, Project manager, Retail sales associate.

13,693 of these listings include employer-provided pay. Open a job to see its currency and pay period.

Advertised starting pay
Pay period	Median starting pay	Listings
CAD / year	85,000.00	7,573
CAD / hour	26.30	5,639
USD / year	158,000.00	73
CAD / month	5,250.00	36
CAD / week	2,914.00	27
CAD / day	101.00	16

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Workplace classifications: 0% remote, 28% hybrid, 72% on-site, 0% not specified. Hybrid and on-site classifications may be inferred from descriptions. Check the original ad.

Based on the dated count above. Listings can change. How we count

Jobs in Vaughan, ON and nearby

Within 25 km

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Added 2 hours ago
FN
Specialist Investigations, Risk Management
First National Financial LP
Toronto, ON
- Full-time
Added 2 hours ago
KA
Sales Associate - Seasonal Full-time
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Toronto, ON
- $17.95 CAD / hour
- Full-time
- Temporary
Added 2 hours ago
U
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UPS
Brampton, ON
- Internship
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PP
Vice President – AI Infrastructure
Pearse Partners
Toronto, ON
- Full-time
Added 2 hours ago
U
Warehouse Associate
UPS
Brampton, ON
- Internship
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U
Warehouse Associate
UPS
Brampton, ON
- Internship
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WI
Electrical and Controls Drafter/Designer, Power Generation
WSP in Canada
Toronto, ON
- Full-time
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CO
Education Program Coordinator – Private Programs
City of Markham
Markham, ON
- Full-time
Added 2 hours ago
CC
Route Service Representative
Cintas Canada
Toronto, ON
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WI
Assistant Technician, Construction
WSP in Canada
Richmond Hill, ON
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CK
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Toronto, ON
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CC
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Newmarket, ON
- Full-time
Added 2 hours ago
AG
Financial Analyst
Acosta Group
Toronto, ON
- Volunteer
Added 2 hours ago
S
Account Manager - Ontario East Toronto & Durham
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Toronto, ON
- $50,000 to $70,000 CAD / year
- Full-time
Added 2 hours ago
FT
Head of Private Markets - Canadian Wealth Management
Franklin Templeton
Toronto, ON
- Full-time
Added 2 hours ago
WR
Account Executive
WOW Recruitment
Toronto, ON
- Full-time
Added 2 hours ago
IV
Director of Operations
ICON Visual Communications Inc
Markham, ON
- $100,000 to $120,000 CAD / year
- Full-time
Added 2 hours ago
WI
Electrical and Controls Drafter/Designer, Power Generation
WSP in Canada
Toronto, ON
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Added 2 hours ago
TH
Service Advisor
The Humberview Group
Toronto, ON
- Full-time
Added 2 hours ago
TI
Backend Developer – Ruby & Golang
Tekgence Inc
Brampton, ON
- Contract
Added 2 hours ago
WI
Electrical and Controls Drafter/Designer, Power Generation
WSP in Canada
Vaughan, ON
- Full-time
Added 2 hours ago
MF
Sr Functional Engineer, SAP - 12 month contract
McCain Foods
Toronto, ON
- Full-time
Added 2 hours ago
AM
Funeral Director
Arbor Memorial Inc.
Markham, ON
- $50,000 to $60,000 CAD / year
- Full-time
Added 2 hours ago
L
Deli Assistant Department Manager - Full Time
Longo's
Markham, ON
- Full-time
Added 2 hours ago
P
Retail Operations Manager
PetSmart
Toronto, ON
- Full-time

Ware Malcomb

Administrative Assistant

Vaughan, ON, Canada

$22 to $25 CAD / hour · Full-time

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Applications open in a new tab.

Job details

Pay: $22 to $25 CAD / hour
Job type: Full-time
Apply by: May 4, 2027
Experience: 3 years of administrative and/or marketing work experience, preferably in an architecture or engineering office
Posting language: English
Posted: Nov 5, 2026

Original job description

Are you ready to join a growth-oriented team where creativity meets innovation? At Ware Malcomb, we are a dynamic and forward-thinking design firm committed to pushing the boundaries. Our team-oriented, collaborative approach ensures that every project is a blend of visionary design, seamless project delivery, and we are actively engaged with both the community and the industry. Discover our vibrant culture to get an inside look into life at Ware Malcomb and the programs we offer. https://waremalcomb.com/life-at-ware-malcomb/

The role of the Administrative Assistant is to provide support to the offices in the Canada Region for Ware Malcomb (Vaughan, Toronto, and Ottawa). Responsibilities include supporting the Region in day to day administrative activities. This includes scheduling meetings, events, presentations & client interviews. Assisting with client/visitor interface, preparation of proposals and overall office policy & protocols.

Your Role

Assist in maintaining office appearance  
Assist in scheduling team events/outings for each office
Maintain conference room calendar and assists with booking conference rooms and equipment for meetings as required
Sort/distribute/prepare daily in/outgoing mail/FedEx
Perform light clerical duties such as data entry (entering/scanning contacts), typing and filing
Learn office software systems such as Deltek Vantagepoint, OpenAsset, etc. 
General office support to include ensuring that office supplies are well stocked for each office & general office organization and tidiness for the Vaughan office.
Help with opening project numbers in Deltek Vantagepoint
Assist with preparing proposals
Assist with billing/invoicing
Assist in running Project reports from Deltek Vantagepoint
Help with intake, filing & distribution of project related material submittals in Newforma

Qualifications

3 years of administrative and/or marketing work experience, preferably in an architecture or engineering office
Ability to work under pressure and maintain composure is essential
Ability to multitask 
Ability to interface courteously and efficiently with staff/visitors
Excellent verbal and written communication skills are essential
Strong computer skills, including Microsoft Office programs and Internet skills, are essential
Experience with Adobe Suite (InDesign, Photoshop, Adobe), video editing, databases, and CRM software programs a plus
Experience with proposal/technical writing preferred

This is a full-time, long-term position.

Established in 1972, Ware Malcomb is a dynamic, forward-thinking commercial real estate design firm providing professional architecture, interior design, civil engineering, branding, building measurement, structural engineering and MEP engineering services to clients throughout the world. With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of office, industrial, science & technology, healthcare, multifamily, retail, hospitality and public/institutional projects.

The firm is also ranked among the top 10 Architecture/Engineering firms in Engineering News-Record’s Top 500 Design Firms and the Top 30 Interior Design Firms in Interior Design magazine’s Top 100 Giants. For more information, visit waremalcomb.com.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

The compensation range is $22-$25/hr, plus benefits. Read more about Life at Ware Malcomb.

The final agreed upon compensation is based on individual education, qualifications, experience, licensing, project specialty/complexity and work location. At Ware Malcomb, certain roles are bonus eligible.

This posting is for an existing vacancy.

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More about this job

Responsibilities

Provide day-to-day administrative support to the Canada Region offices, including scheduling meetings and events, assisting visitors, managing mail, and maintaining office supplies and organization. Support project administration through proposal preparation, billing and invoicing, project reporting, opening project numbers, and handling project materials.

Requirements

Requires three years of administrative and/or marketing experience, preferably in an architecture or engineering office, along with strong computer skills and excellent verbal and written communication. Candidates should be able to multitask, work under pressure, and interact courteously with staff and visitors; experience with Adobe tools, databases, CRM software, video editing, and proposal or technical writing is an asset.

Skills

Administrative Support
Scheduling
Event Coordination
Client and Visitor Relations
Proposal Preparation
Data Entry
Filing
Microsoft Office
Deltek Vantagepoint
OpenAsset
Adobe Creative Suite
Communication
Multitasking
Billing and Invoicing
Project Reporting
Office Organization

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Marketing
Architecture
Engineering
Scheduling
Event Coordination
Client Interviews
Proposal Preparation
Office Policies and Protocols
Mail and FedEx
Data Entry
Microsoft Office
Deltek Vantagepoint
OpenAsset
Newforma
Adobe Creative Suite
InDesign
Photoshop
Video Editing
Databases
CRM Software
Technical Writing
Billing and Invoicing
Project Reporting
Project Administration
Conference Room Management

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