Jobs in Canada

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Added 14 mins ago
A
Senior Environmental Scientist - Whitehorse
AECOM
Whitehorse, YT
- $175,000 to $230,000 CAD / year
- Full-time
Our preferred candidate is a collaborative and results-oriented professional who enjoys solving complex challenges and leading high-performing teams. Experience delivering large-scale…
Added 30 mins ago
TR
Civil Engineer (P.ENG.)
Tecnicas Reunidas
Calgary, AB
- Full-time
We are seeking a Civil Engineer (P.Eng.) to join our engineering project team.
Added 30 mins ago
TR
Senior Mechanical Engineer/ Piping
Tecnicas Reunidas
Calgary, AB
- Full-time
Review, approve, sign, and seal professional engineering documents, including mechanical data sheets and material selection reports for static equipment (pressure vessels, tanks, and heat…
Added 45 mins ago
S
Senior Mechanical Technologist
Stantec
Calgary, AB
- Full-time
Lead mechanical engineering and design for new construction, expansion, modernization, and rehabilitation of recreation facilities.
Added 45 mins ago
Project Engineer
Kiewit
Calgary, AB · Edmonton, AB
…also have a Modular Yard facility in Edmonton, Alberta. Our engineering branch is a leading-edge division that offers innovative engineering services for our current projects and new…
Added 59 mins ago
PC
Structural EIT
PRI Consultants
Calgary, AB
- Full-time
You are a civil or structural engineering student who is curious about how structures are actually designed and built, not just how they're modeled in a textbook: someone who asks…
Added 59 mins ago
Senior Costing Manager
PCL Construction
Edmonton, AB
Access to world-class training through PCL's College of Construction and professional development courses
Added 1 hour ago
CO
Wastewater Treatment Operator - Class II, III & IV
City of Windsor
Windsor, ON
- Full-time
Engineering (Chemical, Civil, Mechanical, Electrical and Environmental)
Added 1 hour ago
S
Civil Team Lead - Windsor
Stantec
Windsor, ON
- Full-time
This role will manage our Civil Team in Windsor; the applicant should therefore be located in the Windsor office.
Added 1 hour ago
TE
Intern, Business Operations
TC Energy
Hearst, ON · Kapuskasing, ON
- Full-time
As a valued member of our team, you will take on challenging and rewarding work, build lasting professional relationships and develop skills that will help shape your future career. Through…
Added 1 hour ago
TE
Intern, Business Operations
TC Energy
Hearst, ON · Kapuskasing, ON
- Full-time
As a valued member of our team, you will take on challenging and rewarding work, build lasting professional relationships and develop skills that will help shape your future career. Through…
Added 1 hour ago
AC
Construction Project Manager
Albarrie Canada Limited
Barrie, ON
- Full-time
Reporting to the Director of Engineering, the Construction Project Manager is responsible for overseeing and managing industrial and commercial construction projects from inception to…
Added 2 hours ago
Mid-Level Structural Engineer - Power Engineering
Kiewit
Calgary, AB
A Bachelor’s degree in Civil, Structural, or Architectural Engineering is required.
Added 2 hours ago
S
Structural Engineering Graduate
Stantec
Ottawa, ON
- Full-time
Minimum of a Bachelor's degree in Structural/ Civil Engineering from an accredited university required.
Added 2 hours ago
O
Assistant Interface Manager
ONxpress
Toronto, ON
- Full-time
Bachelor’s degree in civil engineering, Systems Engineering, or a related engineering discipline. Professional Engineer (P.Eng.) designation or eligibility for registration in Ontario is…
Added 2 hours ago
O
Sr. Interface Coordinator
ONxpress
Toronto, ON
- Full-time
…expertise in delivering innovative solutions for both railway and civil construction projects. Working under Alliance agreements with Metrolinx, the team is helping to modernize railway…
Added 2 hours ago
S
Intermediate Pipeline Engineer
Stantec
Calgary, AB
- Full-time
Bachelor's degree or higher in Mechanical, Civil or Pipeline Engineering
Added 2 hours ago
Electrical and Controls Drafter/Designer, Power Generation
WSP
Calgary, AB
With an unmatched breadth and depth of engineering, advisory and science-based expertise, our global minds unite to power local solutions.
Added 2 hours ago
RI
Construction Surveyor
Reliance Impact
Toronto, ON · Greater Toronto Area, Canada
- $105,000 to $130,000 CAD / year
- Full-time
Post-secondary diploma or degree in Geomatics, Surveying, Civil Engineering Technology, or a related discipline.
Added 2 hours ago
E
Senior Building Science Technician/Technologist
EXP
Calgary, AB
- Full-time
College degree or diploma in a related field of study such as Civil Engineering, Mechanical Engineering, or Building Science
Added 2 hours ago
E
Land Development Project Engineer / Designer
EXP
Calgary, AB
- Full-time
…their team. The successful applicant will be joining a diverse engineering group in Western Canada poised for growth and challenging opportunities well into the future. This is a full-time…
Added 2 hours ago
E
Land Development Design Technologist
EXP
Calgary, AB
- Full-time
Civil Engineering Degree or Technology Diploma
Added 2 hours ago
Junior Engineer - Rail Bridges Montreal
Hatch
Montreal, QC
Bachelor's degree in Civil Engineering with a specialization in Infrastructure;
Added 2 hours ago
Construction Manager (YNSE)
Aecon
Toronto, ON · North York, ON
Aecon Civil is a recognized leader in the market, backed by strong self-perform capabilities and deep local expertise. We play a key role in building and enhancing infrastructure across…
Added 2 hours ago
Graduate Rock Mechanic
Evolution Mining Limited
Red Lake, ON
As a Graduate – Rock Mechanic, you will have a degree in Civil, Mining, Geological, or Geotechnical Engineering, or an equivalent related discipline. It is also important that you have or…

Ware Malcomb

Administrative Assistant

Vaughan, ON, Canada

$22 to $25 CAD / hour · Full-time

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Job details

Pay: $22 to $25 CAD / hour
Job type: Full-time
Apply by: May 4, 2027
Experience: 3 years of administrative and/or marketing work experience, preferably in an architecture or engineering office
Posting language: English
Posted: Nov 5, 2026

Original job description

Are you ready to join a growth-oriented team where creativity meets innovation? At Ware Malcomb, we are a dynamic and forward-thinking design firm committed to pushing the boundaries. Our team-oriented, collaborative approach ensures that every project is a blend of visionary design, seamless project delivery, and we are actively engaged with both the community and the industry. Discover our vibrant culture to get an inside look into life at Ware Malcomb and the programs we offer. https://waremalcomb.com/life-at-ware-malcomb/

The role of the Administrative Assistant is to provide support to the offices in the Canada Region for Ware Malcomb (Vaughan, Toronto, and Ottawa). Responsibilities include supporting the Region in day to day administrative activities. This includes scheduling meetings, events, presentations & client interviews. Assisting with client/visitor interface, preparation of proposals and overall office policy & protocols.

Your Role

Assist in maintaining office appearance  
Assist in scheduling team events/outings for each office
Maintain conference room calendar and assists with booking conference rooms and equipment for meetings as required
Sort/distribute/prepare daily in/outgoing mail/FedEx
Perform light clerical duties such as data entry (entering/scanning contacts), typing and filing
Learn office software systems such as Deltek Vantagepoint, OpenAsset, etc. 
General office support to include ensuring that office supplies are well stocked for each office & general office organization and tidiness for the Vaughan office.
Help with opening project numbers in Deltek Vantagepoint
Assist with preparing proposals
Assist with billing/invoicing
Assist in running Project reports from Deltek Vantagepoint
Help with intake, filing & distribution of project related material submittals in Newforma

Qualifications

3 years of administrative and/or marketing work experience, preferably in an architecture or engineering office
Ability to work under pressure and maintain composure is essential
Ability to multitask 
Ability to interface courteously and efficiently with staff/visitors
Excellent verbal and written communication skills are essential
Strong computer skills, including Microsoft Office programs and Internet skills, are essential
Experience with Adobe Suite (InDesign, Photoshop, Adobe), video editing, databases, and CRM software programs a plus
Experience with proposal/technical writing preferred

This is a full-time, long-term position.

Established in 1972, Ware Malcomb is a dynamic, forward-thinking commercial real estate design firm providing professional architecture, interior design, civil engineering, branding, building measurement, structural engineering and MEP engineering services to clients throughout the world. With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of office, industrial, science & technology, healthcare, multifamily, retail, hospitality and public/institutional projects.

The firm is also ranked among the top 10 Architecture/Engineering firms in Engineering News-Record’s Top 500 Design Firms and the Top 30 Interior Design Firms in Interior Design magazine’s Top 100 Giants. For more information, visit waremalcomb.com.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

The compensation range is $22-$25/hr, plus benefits. Read more about Life at Ware Malcomb.

The final agreed upon compensation is based on individual education, qualifications, experience, licensing, project specialty/complexity and work location. At Ware Malcomb, certain roles are bonus eligible.

This posting is for an existing vacancy.

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More about this job

Responsibilities

Provide day-to-day administrative support to the Canada Region offices, including scheduling meetings and events, assisting visitors, managing mail, and maintaining office supplies and organization. Support project administration through proposal preparation, billing and invoicing, project reporting, opening project numbers, and handling project materials.

Requirements

Requires three years of administrative and/or marketing experience, preferably in an architecture or engineering office, along with strong computer skills and excellent verbal and written communication. Candidates should be able to multitask, work under pressure, and interact courteously with staff and visitors; experience with Adobe tools, databases, CRM software, video editing, and proposal or technical writing is an asset.

Skills

Administrative Support
Scheduling
Event Coordination
Client and Visitor Relations
Proposal Preparation
Data Entry
Filing
Microsoft Office
Deltek Vantagepoint
OpenAsset
Adobe Creative Suite
Communication
Multitasking
Billing and Invoicing
Project Reporting
Office Organization

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Marketing
Architecture
Engineering
Scheduling
Event Coordination
Client Interviews
Proposal Preparation
Office Policies and Protocols
Mail and FedEx
Data Entry
Microsoft Office
Deltek Vantagepoint
OpenAsset
Newforma
Adobe Creative Suite
InDesign
Photoshop
Video Editing
Databases
CRM Software
Technical Writing
Billing and Invoicing
Project Reporting
Project Administration
Conference Room Management

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