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Added 2 hours ago
AI
Site Manager
American Iron & Metal (AIM)
Rivière-du-Loup, QC
- Full-time
Reporting to the Regional Director, the Site Manager is responsible for coordinating site activities, managing teams, and ensuring the smooth execution of operations related to the…
Added 15 hours ago
Senior Specialist Labour Relations
Canada Post - Postes Canada
Ottawa, ON
…guidance to business partners, support groups, and Local and Regional Operations management on the interpretation, application and administration of various Collective Agreements, labour…
Added 15 hours ago
DoubleTree By Hilton West Kelowna - Food & Beverage Manager
Days Hospitality Limited Careers
West Kelowna, BC
The Food & Beverage Manager professionally represents the establishment through the creation of a value based workplace environment where team mates and guests are treated in a fair,…
Added 19 hours ago
General Manager
Amica Senior Lifestyles
BC · West Vancouver, British Columbia
As the General Manager you are responsible for the day-to-day operations of the community ensuring the provision of high quality care and service; management, supervision and clinical…
Added 23 hours ago
TB
Store Manager
Tailored Brands
Calgary, AB
- Full-time
Identifies performance opportunities and partners with Regional Manager to develop a plan to address and manage issues effectively.
Added 1 day ago
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Agency Partnerships Manager - Global Business Solutions - Canada
TikTok
Toronto, ON
- Full-time
The Agency Partnerships Manager (APM) is responsible for hitting revenue goals, building relationships with advertising agencies, and helping agencies drive business results on TikTok…
Added 1 day ago
SG
Regional Restaurant Manager
Sidebar Grill
Chilliwack, BC
- Full-time
We are seeking a dynamic, results-driven Regional Restaurant Manager to oversee current Langley operations, spearhead the grand opening of Chilliwack, and bridge the gap between ownership…
Added 1 day ago
GR
Account manager - sales
G&J Resources Inc
Markham, ON
- Full-time
Work with the marketing department to understand and communicate marketing messages to the field
Added 1 day ago
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Senior Electrical Engineer
HDR
Toronto, ON · Ottawa, ON · Richmond Hill, ON · Victoria, BC · Vancouver, BC · Calgary, AB
- Full-time
Work with the Project Manager and Regional Controller for project reviews with corporate management as needed
Added 1 day ago
H
Senior Mechanical Engineer
HDR
Calgary, AB
- Full-time
Work with the Project Manager, Regional Controller and Regional Director for project reviews with corporate management as needed
Added 1 day ago
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Regional Sales Director - Culinary
NPAworldwide
Vancouver, BC
- Full-time
Home office space required. Regional Sales Manager works a minimum of 4.5 days per week in the field with adequate time for preplanning, phone calls, follow up and CRM input.
Added 1 day ago
A
Plastic Surgery Specialist - (12 Months Contract) Montreal and Surrounding Areas
AbbVie
Montreal, QC
- Full-time
Reporting to National Sales Manager-PSRM, the successful candidate will be responsible for managing the regional sales efforts focusing on the Plastic Surgeon community by increasing…
Added 1 day ago
M
Gestionnaire de comptes clés, Unité d’affaires Animaux de compagnie – Santé animale / Key Account Manager, Companion Animal Business Unit - Animal Health
Merck
Calgary, AB · Edmonton, AB · ON · Kirkland, QC
- Full-time
Le titulaire du poste travaillera en étroite collaboration avec les équipes commerciales, notamment les Ventes, le Marketing et les Services vétérinaires, afin d’établir de solides…
Added 1 day ago
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Opportunities
FKA
AB · Edmonton, AB
- Full-time
FKA is hiring a full-time Senior Performance Marketing Specialist with strong expertise across Google Ads, Meta Ads, and performance analytics to join our growing digital media team.…
Added 1 day ago
S
Automotive Sales Specialist (Quebec and Atlanta Canada)
SureWerx
Montreal, QC
- Full-time
…and distributor partners throughout Quebec. Reporting to the Regional Sales Manager and receiving program direction from the Business Unit Leader, Auto Aftermarket & Heavy-Duty Truck, this…
Added 1 day ago
S
Automotive Sales Specialist (GTA / Southern Ontario)
SureWerx
Toronto, ON
- Full-time
…partners throughout the GTA and Southern Ontario. Reporting to the Regional Sales Manager and receiving program direction from the Business Unit Leader, Auto Aftermarket & Heavy-Duty Truck,…
Added 1 day ago
S
Automotive Sales Specialist (Manitoba and Northern Ontario)
SureWerx
Winnipeg, MB
- Full-time
…throughout Manitoba and Northern Ontario. Reporting to the Regional Sales Manager and receiving program direction from the Business Unit Leader, Auto Aftermarket & Heavy-Duty Truck, this…
Added 1 day ago
EC
CPS C&I National Sales Manager
Eaton Corporation
Airdrie, AB · Calgary, AB · Edmonton, AB · Delta, BC · Burlington, ON · Milton, ON · Mississauga, ON · Ottawa, ON · Toronto, ON · Windsor, ON · Brossard, QC · Montreal, QC
- Full-time
The Critical Power Solutions (CPS) Commercial/Industrial (C&I) Sales Manager (NSM) position requires a highly motivated, preferably competitive personality, with strong leadership and…
Added 1 day ago
GF
Service Technician
Gordon Food Service - Canada
Calgary, AB
- Full-time
Communication & Rapport: Build professional relationships with internal and external customers, and report field opportunities to the Regional Manager.
Added 1 day ago
FT
Inside Sales - Inside Sales Specialist
Fast Tire Co
Vaudreuil-Dorion, QC
- Full-time
Reporting to the Regional Sales Manager – West, the Inside Sales Specialist is responsible for growing revenue and strengthening customer relationships within an assigned portfolio. The…
Added 1 day ago
C
Commercial Development Manager - Kerecis
Coloplast
Canada
- Full-time
The Commercial Development Manager is responsible for leading the execution and expansion of Kerecis’ commercial strategy across the Canadian market. This role drives sales growth, market…
Added 1 day ago
AS
General Manager
Amica Senior Lifestyles
BC · West Vancouver, BC
- Full-time
As the General Manager you are responsible for the day-to-day operations of the community ensuring the provision of high quality care and service; management, supervision and clinical…
Added 1 day ago
NC
Sales Manager
NAPA Canada
Toronto, ON
- Full-time
Work with NAPA Regional Management and Distribution Center Management to develop, plan and implement programs, promotions, product launches and training programs
Added 1 day ago
WM
Business Operations Manager, Architecture & Interior Design
Ware Malcomb
Vaughan, ON
- Full-time
Collaborates with the regional leader and regional business manager to create the weekly forecast update and action plan to business management leadership.
Added 1 day ago
F
Senior Performance Marketing Specialist
FKA
AB · Edmonton, AB
- Full-time
FKA is hiring a full-time Senior Performance Marketing Specialist with strong expertise across Google Ads, Meta Ads, and performance analytics to join our growing digital media team.…

Ware Malcomb

Business Operations Manager, Architecture & Interior Design

Vaughan, ON, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Apr 21, 2027
Posting language: English
Posted: Oct 23, 2026

Original job description

Are you ready to join a growth-oriented team where creativity meets innovation? At Ware Malcomb, we are a dynamic and forward-thinking design firm committed to pushing the boundaries. Our team-oriented, collaborative approach ensures that every project is a blend of visionary design, seamless project delivery, and we are actively engaged with both the community and the industry. Discover our vibrant culture to get an inside look into life at Ware Malcomb and the programs we offer. https://waremalcomb.com/life-at-ware-malcomb/

As a Business Operations Manager at Ware Malcomb, you will serve as a trusted partner to office and studio leadership, helping drive the success, growth, and operational excellence of the practice. You will provide strategic and day-to-day support across team management, staffing, project delivery, and business operations, ensuring the office is positioned to meet both current and future goals. Leveraging your expertise in business management and project operations, you will collaborate with leaders and multidisciplinary teams to foster an engaged, high-performing environment while contributing to the overall success of the office and firm.

Your Role

Partners with the office and studio leader(s) when assessing business operations based on a sound comprehension of the office financials, project portfolio, and practice fundamentals.
Partners with the office and studio leader(s) to develop an org chart and discusses future position movements, hiring needs, or staffing loans to define each org’s road map based on the office financials, skill sets, and project types.
Partners with the office and studio leader(s) to vetting candidates, interviewing, and hiring.
Collaborates with the regional leader and regional business manager to create the weekly forecast update and action plan to business management leadership.
Reviews all proposals and pursuits in collaboration with the office and group leaders and maintains the opportunity forecast to monitor incoming work. Business operations managers ensure project fees are both competitive with market rates and the scope is achievable via work plan in Project Planner that’s agreed upon by all parties involved.
Works in tandem with the regional business operations manager to reassign staff to other offices and/or assist the office/group leader for staffing adjustments to achieve a balance forecast.
Reviews and stamp and sign construction documents in the office.
Reviews the billing drafts completed by the project managers and compares against the forecasts, prior to submitting to accounting.
Ensures work plans in Project Planner are being developed by project managers and studio leader(s) leader while generating proposals, and monitors the Project Planners so that staffing correlates with revenue to maintain a minimum of 15% profit margin.
Conducts weekly meetings with all project managers to review the Project Planner, Forecast updates, QA/QC process, project awareness reports, accounts receivable progress on any invoices over 80 days, client or consultant issues, and resource team status
Develops and monitors a strategic business plan.
Builds strong relationships and regularly utilize and connects with corporate enterprise team leaders (TPS, architecture design, interior design, accounting, marketing, IT, etc.), to discuss project performance to deliver the best service results.
Responsible for ensuring a high level of client service that results in repeat business by implementing an effective QA/QC process for every project.
Be a technical resource to staff.
Be alert for HR issues and discuss with your office and group leader.
Foster a strong team atmosphere with a positive attitude and good morale.
Responsible for all training across the office including technical, processes, software, financial management, and project management.
Attends the annual Business Management Summit and disseminates the information to office staff.
Discusses any liability concerns on projects with office and studio leaders.

Qualifications

Preferred equivalent of a bachelor’s degree in architecture, interior design, or civil engineering
8 years of practice experience and two years of project management experience leading successful project teams, inclusive of resource teams or equivalent business operations experience.
Excellent communication skills

This is a full-time, long-term position.

Established in 1972, Ware Malcomb is a dynamic, forward-thinking commercial real estate design firm providing professional architecture, interior design, civil engineering, branding, building measurement, structural engineering and MEP engineering services to clients throughout the world. With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of office, industrial, science & technology, healthcare, multifamily, retail, hospitality and public/institutional projects.

The firm is also ranked among the top 10 Architecture/Engineering firms in Engineering News-Record’s Top 500 Design Firms and the Top 30 Interior Design Firms in Interior Design magazine’s Top 100 Giants. For more information, visit waremalcomb.com.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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More about this job

Responsibilities

Partner with office and studio leaders to manage business operations, staffing, hiring, financial forecasts, proposals, project fees, and resource allocation. Monitor project plans, billing, quality assurance, client service, training, and strategic business goals to support profitable delivery and a high-performing team.

Requirements

The preferred background is a bachelor’s degree in architecture, interior design, or civil engineering, along with eight years of practice experience and two years of project management experience leading successful teams, or equivalent business operations experience. Excellent communication skills are required.

Skills

Business Operations
Business Planning
Financial Management
Project Management
Staffing and Resource Planning
Forecasting
Proposal and Pursuit Review
Project Fee and Scope Management
Project Planner
Billing Review
Quality Assurance and Quality Control
Client Service
Team Leadership
Hiring and Interviewing
Technical Training
Construction Document Review

Visa sponsorship

Not detected in the job text

Keywords

Business Operations
Architecture
Interior Design
Civil Engineering
Project Management
Business Management
Office Financials
Project Portfolio
Staffing
Hiring
Resource Allocation
Forecasting
Proposals
Pursuits
Project Fees
Work Plans
Project Planner
Billing
Profit Margin
Quality Assurance
Quality Control
Accounts Receivable
Client Service
Strategic Business Plan
Construction Documents
Technical Training
Project Delivery
Risk and Liability Management

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