Jobs in Canada

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Added 2 months ago
Lead Architect - Technical Delivery & Solutions
SIA Innovations INC
Montreal, QC
Added 2 months ago
Maintenance Electrician
Bunge
Hamilton, ON
…installation, maintenance, troubleshooting, and repair of electrical systems and equipment within the Hamilton Crush and Edible Oils facilities. This role plays a key part in ensuring safe,…
Added 2 months ago
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Maintenance Millwright
Bunge
Hamilton, ON
- $49.99 CAD / hour
Perform preventive and corrective maintenance on plant equipment, including conveyors, elevators, pumps, and other mechanical systems.
Added 4 months ago
WM
Program Coordinator, Architecture
Ware Malcomb
Quinte West, Ontario
- Full-time
Familiarity with Smartsheet or the ability to quickly learn new software and business systems.
Added 2 months ago
Construction Engineer
Government of Alberta
Red Deer, AB
Oversee engineering consultants and contractors to ensure contractual, technical, and performance requirements are met.
Added 4 months ago
M
Technician R&D l R&D Technician
Medisca
Montreal, Quebec
- Full-time
Added 3 months ago
Director of Engineering & Manufacturing Excellence
CRYOPAK INC
Montreal, Quebec
Cryopak is seeking a highly technical and results-oriented Director of Engineering & Manufacturing Excellence to lead engineering, process optimization, automation, capital projects, and…
Added 2 months ago
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Project Engineering Manager, Bridges
AtkinsRéalis
Toronto, ON
- $130,000 to $180,000 CAD / year
- Full-time
We're AtkinsRéalis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's infrastructure and energy systems. Together,…
Added 2 months ago
Senior Electrical Engineer
Mott MacDonald
Toronto, ON
At Mott MacDonald, we trust our brilliant people to do brilliant things in engineering, management, and development services, supporting multisector project work in over 150 countries. As…
Added 2 months ago
Senior Structural Engineer
Mott MacDonald
Toronto, ON
At Mott MacDonald, we trust our brilliant people to do brilliant things in engineering, management, and development services, supporting multisector project work in over 150 countries. As…
Added 2 months ago
Senior Mechanical Engineer
Mott MacDonald
Toronto, ON
At Mott MacDonald, we trust our brilliant people to do brilliant things in engineering, management, and development services, supporting multisector project work in over 150 countries. As…
Added 4 months ago
Lead Investigator
Government of Alberta
Calgary, Alberta
Added 4 months ago
AH
Quality Assurance Associate
Apollo Health And Beauty Care
Toronto, Ontario
- $52,000 to $60,000 CAD / year
- Full-time
…Management, SOP Management, and general quality management systems responsibilities in support of the manufacture, packaging and release of commercial…
Added 4 months ago
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Regulatory Advisor
Stantec
Calgary, AB
- Full-time
Conceptual review and input of the engineering design for regulatory adherence
Added 3 months ago
MS
Tech Lead - Commodities Technology (Hybrid)
Morgan Stanley
Montreal, Quebec
- Full-time
…shape the future of our communities. This is a Lead Software Engineering position at Vice President level, which is part of the job family responsible for which is part of the job family…
Added 4 months ago
BA
Director, AI Solutions Architect
Brookfield Asset Management
Toronto, Ontario · Brookfield Place
- Full-time
…agent-based use cases. Partners with business, product, data, engineering, security, and governance teams to move high-value AI solutions from concept to…
Added 4 months ago
BA
Director, Data Solutions Architect
Brookfield Asset Management
Toronto, Ontario · Brookfield Place
- Full-time
…patterns. This role partners closely with business, product, engineering, and architecture stakeholders to assess requirements, define end-to-end solution designs, and ensure data…
Added 2 months ago
AI Security Specialist
CAA Club Group
Thornhill, ON
…environment to deliver on what is best for our Members. CAA SCO Systems & Services Inc. is a member of the CAA Club Group of…
Added 4 months ago
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IT Help Desk II
Wajax
Calgary, Alberta · Edmonton, Alberta · Alberta · Township of Langley, British Columbia
- Full-time
The role oversees and maintains various unified communication systems and services. This includes but is not limited to telephony, video conferencing, collaboration tools, physical and…
Added 4 months ago
TC
Apprentice Technician
Toromont Cat
Timmins, Ontario
- Full-time
Added 4 months ago
M
Environmental, Health & Safety (EHS) Manager
MDA
Sainte-Anne-de-Bellevue, Quebec
- Full-time
…partner to the global space industry. A robotics, satellite systems and geointelligence pioneer with a 55-year+ story of world firsts and more than 450 missions, MDA Space is a global…
Added 4 months ago
Senior SDE, Amazon Tax
Amazon
Vancouver, British Columbia
They must possess strong verbal and written communication skills, be self-driven and deliver high quality results in a fast-paced environment
Added 4 months ago
Hydraulic Modeler II
R.V. Anderson Associates Limited
Toronto, ON
Develop, calibrate, and maintain hydraulic models for municipal water, wastewater, and stormwater systems.
Added 4 months ago
RA
Senior Hydraulic Modeler
R.V. Anderson Associates Limited
Toronto, ON
- Full-time
RVA is looking for an experienced Senior Hydraulic Modeler to join its Urban and Riverine Systems team in their Toronto office.
Added 4 months ago
AG
Senior Radio Frequency System Specialist
ADGA Group Consultants Inc
Ottawa, Ontario
- $107,200 to $130,000 CAD / year
- Full-time
Must have a minimum of 5 years experience performing at least one of the following:

Ware Malcomb

Program Coordinator, Architecture

Quinte West, ON, Canada

Full-time

Apply on jobs.lever.co About employer

Applications open in a new tab.

Job details

Job type: Full-time
Experience: 2+ years of administrative, clerical, or project support experience required.
Posting language: English
Posted: Jul 10, 2026

Original job description

Are you ready to join a growth-oriented team where creativity meets innovation? At Ware Malcomb, we are a dynamic and forward-thinking design firm committed to pushing the boundaries. Our team-oriented, collaborative approach ensures that every project is a blend of visionary design, seamless project delivery, and we are actively engaged with both the community and the industry. Discover our vibrant culture to get an inside look into life at Ware Malcomb and the programs we offer. https://waremalcomb.com/life-at-ware-malcomb/

As a Program Coordinator at Ware Malcomb, you will support the daily operations of our program and project teams by providing administrative assistance throughout all phases of project delivery, including project development, design, preconstruction, and construction administration. In this role, you will collect, process, organize, input, and maintain project data and documentation from various sources and stakeholders to support the administrative, reporting, compliance, communication, and documentation needs of active projects.

\nYour Role

Develop and maintain responsibility matrices, standardized workflows, templates, and program documentation to support business process improvements and ensure consistency across the full project lifecycle.
Collect, process, organize, and maintain project data, documentation, and correspondence from internal and external stakeholders in accordance with established processes and project requirements, ensuring accuracy, timeliness, and compliance.
Coordinate project documentation and deliverables through platforms such as Autodesk Construction Cloud (ACC), project dashboards, and electronic signature tools, maintaining file structures, workflows, permissions, and project records.
Support contract and fee administration by processing contracts, amendments, and additional services; coordinating contract reviews; tracking contract values, fee allocations, scope changes, and status; and maintaining contract logs and related documentation.
Manage invoice and pay application processes by coordinating with contractors, suppliers, and accounting teams to process invoices, pay applications, purchase requests, change documents, and other financial documentation while tracking approvals, collections, discrepancies, and closeout requirements.
Assist project managers with administrative project deliverables, including processing submittals, requests for information (RFIs), compliance documentation, bills of sale, change documents, and other project records to support successful project execution.
Maintain accurate project information and reporting by updating project dashboards, client portals, and program tracking tools to reflect current project status and ensure documentation remains organized and accessible.
Provide responsive communication and high-quality customer service to internal and external stakeholders, meeting project commitments, identifying opportunities to improve service, incorporating feedback, and providing general administrative support as needed.

Qualifications

2+ years of administrative, clerical, or project support experience required.
2+ years of experience as a Construction Administrator, Construction Project Coordinator, Architectural Project Coordinator, or in a similar project support role preferred.
Proficiency with Microsoft Office Suite.
Experience with Autodesk Construction Cloud (ACC), Procore, or similar construction/project management software preferred.
Experience with Microsoft Project, Primavera, or similar project scheduling software preferred.
Familiarity with Smartsheet or the ability to quickly learn new software and business systems.
Strong organizational, written, and verbal communication skills with exceptional attention to detail.
Ability to think critically, manage multiple priorities, and consistently deliver high-quality work.
Knowledge of administrative, documentation, and general billing processes.
Ability to build collaborative relationships and work effectively across cross-functional teams, as well as with clients and external partners.

This is a full-time, long-term position.

Established in 1972, Ware Malcomb is a dynamic, forward-thinking commercial real estate design firm providing professional architecture, interior design, civil engineering, branding, building measurement, structural engineering and MEP engineering services to clients throughout the world. With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of office, industrial, science & technology, healthcare, multifamily, retail, hospitality and public/institutional projects.

The firm is also ranked among the top 10 Architecture/Engineering firms in Engineering News-Record’s Top 500 Design Firms and the Top 30 Interior Design Firms in Interior Design magazine’s Top 100 Giants. For more information, visit waremalcomb.com.

Apply on jobs.lever.co About employer

More about this job

Responsibilities

Provide administrative support across all phases of project delivery, including design, preconstruction, and construction administration. Manage project documentation, contract administration, and financial processing such as invoices and pay applications.

Requirements

Requires at least 2 years of administrative or project support experience, preferably in construction or architecture. Proficiency in Microsoft Office and experience with project management software like Autodesk Construction Cloud or Procore is preferred.

Skills

Administrative Support
Project Coordination
Construction Administration
Contract Administration
Invoice Processing
Data Management
Microsoft Office Suite
Autodesk Construction Cloud
Procore
Microsoft Project
Primavera
Smartsheet
Written Communication
Verbal Communication
Critical Thinking
Stakeholder Management

Visa sponsorship

Not detected in the job text

Keywords

Architecture
Construction Administration
Autodesk Construction Cloud
ACC
Procore
Microsoft Project
Primavera
Smartsheet
Project Lifecycle
RFI
Submittals
Contract Logs
Fee Allocation
Project Dashboards
Commercial Real Estate
Project Delivery

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Work requirements

Jobs in Canada