Jobs in Canada

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Added 4 months ago
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Lease Administrator - Future Opportunities
BGIS
Markham, Ontario
- Full-time
The Lease Administrator is responsible for abstracting key information from lease agreements, entering and maintaining the integrity of lease data within the lease management database as…
Added 4 months ago
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Accountant -Construction
Cooper's
Calgary, Alberta
- Full-time
Job Description – Construction Accountant / Accounting & HR Administrator
Added 4 months ago
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Foreman Plumber - Custom Homes
Tap-Roots Group
Surrey, British Columbia
- Full-time
Our Foreman helps drive the big picture of the project. They are expected to have the mindset to meet or beat the schedule as set out by the developer and continuously strive for success.…
Added 2 months ago
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Purchasing Administrator
Rising Edge Group
Calgary, AB
- Full-time
Reporting to the Procurement Manager, the Purchasing Administrator supports day-to-day procurement activities across multiple projects for the purchasing team. This role plays a key part in…
Added 2 months ago
EI
Senior Bridge Engineer
Egis in Canada
Grande Prairie, AB
- $125,000 to $175,000 CAD / year
- Full-time
…engaged in bridge rehabilitation and new bridge design, covering project phases from concept development through construction and contract…
Added 2 months ago
EI
Senior Bridge Engineer
Egis in Canada
Calgary, AB
- $125,000 to $175,000 CAD / year
- Full-time
…engaged in bridge rehabilitation and new bridge design, covering project phases from concept development through construction and contract…
Added 2 months ago
EI
Senior Bridge Engineer
Egis in Canada
Edmonton, AB
- $125,000 to $175,000 CAD / year
- Full-time
…engaged in bridge rehabilitation and new bridge design, covering project phases from concept development through construction and contract…
Added 2 months ago
Branch Administrator
Government of Alberta
Edmonton, AB
The Branch Administrator is responsible for providing administrative support to the operations of the branch to enable achievement of business goals. The scope of work includes managing and…
Added 2 months ago
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Proposal Administrator
TULLOCH
Huntsville, ON
- $58,000 to $78,000 CAD / year
- Full-time
Based in Huntsville, ON, the Proposal Administrator will report to the Administration Manager and will have a wide range of duties focusing on proposal coordination and office…
Added 2 months ago
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Proposal Administrator
TULLOCH
North Bay, ON
- $58,000 to $78,000 CAD / year
- Full-time
Based in North Bay, ON, the Proposal Administrator will report to the Administration Manager and will have a wide range of duties focusing on proposal coordination and office…
Added 2 months ago
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Proposal Administrator
TULLOCH
Ottawa, ON
- $58,000 to $78,000 CAD / year
- Full-time
Based in Ottawa, ON, the Proposal Administrator will report to the Administration Manager and will have a wide range of duties focusing on proposal coordination and office administration.…
Added 2 months ago
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Proposal Administrator
TULLOCH
Parry Sound, ON
- $58,000 to $78,000 CAD / year
- Full-time
Based in Parry Sound, ON, the Proposal Administrator will report to the Administration Manager and will have a wide range of duties focusing on proposal coordination and office…
Added 2 months ago
FA
Configuration Analyst - Maternity leave
FTAI Aviation LLC
Montreal, QC
- Temporary
Must have 1 year experience in Quality Assurance and Technical Publications/Quality technical documentation experience · Must have a great deal of attention to detail and be able to identify defects effectively
Added 2 months ago
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Subcontract Administrator F/H
VINCI Energies
Toronto, ON
- Full-time
Reporting to the Project Contracts Manager, the Subcontract Administrator is responsible for monitoring subcontract performance through continuous progress reviews of each subcontract,…
Added 2 months ago
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Subcontract Administrator F/H
VINCI
Toronto, ON
- Full-time
Reporting to the Project Contracts Manager, the Subcontract Administrator is responsible for monitoring subcontract performance through continuous progress reviews of each subcontract,…
Added 2 months ago
MI
Senior Quality Specialist
Mondelēz International
Toronto, ON · Plant - Gladstone - Toronto, Canada
- Full-time
Monday to Friday, Day Shift, 37.5 hours/week
Added 4 months ago
CS
Investor Relations
Canadian Solar Inc.
Remote, Canada
- Full-time
- Remote
Serve as the primary administrator for investor relations platforms, webcasting services, newswire distribution providers, and market intelligence subscriptions.
Added 4 months ago
WM
Program Coordinator, Architecture
Ware Malcomb
Quinte West, Ontario
- Full-time
2+ years of experience as a Construction Administrator, Construction Project Coordinator, Architectural Project Coordinator, or in a similar project support role preferred.
Added 4 months ago
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Access / Automatic Door Technician
Ventri Door Technologies
Waterloo, Ontario
- Full-time
Remain in contact with the Service Administrator throughout the day
Added 4 months ago
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IT ASSOCIATE NETWORK ADMINISTRATOR
Wajax
Calgary, Alberta · Mississauga, Ontario · Toronto, Ontario
- Full-time
Support other project initiatives and IT Help Desk ticket requests as required;
Added 5 months ago
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Bulk Fuel Administrator
OFNTSC
Thunder Bay, ON
- Contract
We seek a highly motivated and skilled Bulk Fuel Administrator to join our team at OFNTSC. Under the guidance of the Bulk Fuel Handler, the Administrative Assistant will play a crucial role…
Added 2 months ago
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Project Administrator
BGIS
Winnipeg, MB
- Full-time
The Project Administrator is responsible for project administration activities including but not limited to maintaining project documentations, completing project set up, financial and…
Added 2 months ago
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Sample Management Administrator
SGS
Mississauga, ON
- Full-time
Added 2 months ago
M
IT Systems & Network Administrator
Medfar
Montreal, QC
- Full-time
MEDFAR is looking for a hands-on IT Systems & Network Administrator to join its Corporate IT team in Montreal. This is a broad infrastructure role for someone who is comfortable moving…
Added 7 months ago
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Security Coordinator
Davie
Lévis, Quebec
- Full-time
…and will actively support the Industrial Security Programs…

Ware Malcomb

Program Coordinator, Architecture

Quinte West, ON, Canada

Full-time

Apply on jobs.lever.co About employer

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Job details

Job type: Full-time
Experience: 2+ years of administrative, clerical, or project support experience required.
Posting language: English
Posted: Jul 10, 2026

Original job description

Are you ready to join a growth-oriented team where creativity meets innovation? At Ware Malcomb, we are a dynamic and forward-thinking design firm committed to pushing the boundaries. Our team-oriented, collaborative approach ensures that every project is a blend of visionary design, seamless project delivery, and we are actively engaged with both the community and the industry. Discover our vibrant culture to get an inside look into life at Ware Malcomb and the programs we offer. https://waremalcomb.com/life-at-ware-malcomb/

As a Program Coordinator at Ware Malcomb, you will support the daily operations of our program and project teams by providing administrative assistance throughout all phases of project delivery, including project development, design, preconstruction, and construction administration. In this role, you will collect, process, organize, input, and maintain project data and documentation from various sources and stakeholders to support the administrative, reporting, compliance, communication, and documentation needs of active projects.

\nYour Role

Develop and maintain responsibility matrices, standardized workflows, templates, and program documentation to support business process improvements and ensure consistency across the full project lifecycle.
Collect, process, organize, and maintain project data, documentation, and correspondence from internal and external stakeholders in accordance with established processes and project requirements, ensuring accuracy, timeliness, and compliance.
Coordinate project documentation and deliverables through platforms such as Autodesk Construction Cloud (ACC), project dashboards, and electronic signature tools, maintaining file structures, workflows, permissions, and project records.
Support contract and fee administration by processing contracts, amendments, and additional services; coordinating contract reviews; tracking contract values, fee allocations, scope changes, and status; and maintaining contract logs and related documentation.
Manage invoice and pay application processes by coordinating with contractors, suppliers, and accounting teams to process invoices, pay applications, purchase requests, change documents, and other financial documentation while tracking approvals, collections, discrepancies, and closeout requirements.
Assist project managers with administrative project deliverables, including processing submittals, requests for information (RFIs), compliance documentation, bills of sale, change documents, and other project records to support successful project execution.
Maintain accurate project information and reporting by updating project dashboards, client portals, and program tracking tools to reflect current project status and ensure documentation remains organized and accessible.
Provide responsive communication and high-quality customer service to internal and external stakeholders, meeting project commitments, identifying opportunities to improve service, incorporating feedback, and providing general administrative support as needed.

Qualifications

2+ years of administrative, clerical, or project support experience required.
2+ years of experience as a Construction Administrator, Construction Project Coordinator, Architectural Project Coordinator, or in a similar project support role preferred.
Proficiency with Microsoft Office Suite.
Experience with Autodesk Construction Cloud (ACC), Procore, or similar construction/project management software preferred.
Experience with Microsoft Project, Primavera, or similar project scheduling software preferred.
Familiarity with Smartsheet or the ability to quickly learn new software and business systems.
Strong organizational, written, and verbal communication skills with exceptional attention to detail.
Ability to think critically, manage multiple priorities, and consistently deliver high-quality work.
Knowledge of administrative, documentation, and general billing processes.
Ability to build collaborative relationships and work effectively across cross-functional teams, as well as with clients and external partners.

This is a full-time, long-term position.

Established in 1972, Ware Malcomb is a dynamic, forward-thinking commercial real estate design firm providing professional architecture, interior design, civil engineering, branding, building measurement, structural engineering and MEP engineering services to clients throughout the world. With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of office, industrial, science & technology, healthcare, multifamily, retail, hospitality and public/institutional projects.

The firm is also ranked among the top 10 Architecture/Engineering firms in Engineering News-Record’s Top 500 Design Firms and the Top 30 Interior Design Firms in Interior Design magazine’s Top 100 Giants. For more information, visit waremalcomb.com.

Apply on jobs.lever.co About employer

More about this job

Responsibilities

Provide administrative support across all phases of project delivery, including design, preconstruction, and construction administration. Manage project documentation, contract administration, and financial processing such as invoices and pay applications.

Requirements

Requires at least 2 years of administrative or project support experience, preferably in construction or architecture. Proficiency in Microsoft Office and experience with project management software like Autodesk Construction Cloud or Procore is preferred.

Skills

Administrative Support
Project Coordination
Construction Administration
Contract Administration
Invoice Processing
Data Management
Microsoft Office Suite
Autodesk Construction Cloud
Procore
Microsoft Project
Primavera
Smartsheet
Written Communication
Verbal Communication
Critical Thinking
Stakeholder Management

Visa sponsorship

Not detected in the job text

Keywords

Architecture
Construction Administration
Autodesk Construction Cloud
ACC
Procore
Microsoft Project
Primavera
Smartsheet
Project Lifecycle
RFI
Submittals
Contract Logs
Fee Allocation
Project Dashboards
Commercial Real Estate
Project Delivery

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Work requirements

Jobs in Canada