Find work in Canada.

329,924 jobs across our Canadian network. How we count

Jobs in Canada

Save this search

Piping Field Coordinator - Energy Construction
Kiewit
Calgary, AB · Edmonton, AB
Kiewit Energy Canada is headquartered in Calgary, Alberta. We are a major industrial contractor that work on projects that involve construction of oil & gas facilities such as oil sands…
Mechanical Field Coordinator - Energy Construction
Kiewit
Calgary, AB · Edmonton, AB
Kiewit Energy Canada is headquartered in Calgary, Alberta. We are a major industrial contractor that work on projects that involve construction of oil & gas facilities such as oil sands…
Electrical Field Coordinator - Energy Construction
Kiewit
Calgary, AB · Edmonton, AB
Kiewit Energy Canada is headquartered in Calgary, Alberta. We are a major industrial contractor that work on projects that involve construction of oil & gas facilities such as oil sands…
Project and Quotations Coordinator - Brampton, ON
Victaulic
Brampton, ON · Toronto, ON · Ontario - Toronto
Full-time
…countries, Victaulic serves various industries, including commercial construction, fire protection, industrial construction, maritime, mining, oil, gas, chemical, power generation, and…
Added 10 hours ago
Project Site Lead & Coordinator
DELARTIS DESIGNS
Delhi, ON
Full-time
As Project Site Lead, you are the backbone of Delartis’ flawless execution promise. You will manage site operations, bridge design intent with physical construction, enforce quality…
Structural Field Coordinator - Energy & Nuclear Construction
Kiewit
Calgary, AB · Edmonton, AB
Kiewit Energy Canada is headquartered in Calgary, Alberta. We are a major industrial contractor that work on projects that involve construction of oil & gas facilities such as oil sands…
Assistant Project Coordinator/Co-op Student (Civil Construction)
Maple Reinders
Mississauga, ON
Contract
As an Assistant Project Coordinator, you will have the opportunity to support our Project Managers & Superintendents in the delivery of our exciting Civil projects. The focus of your role…
Junior Technologist & Project Manager
TalentSphere Staffing Solutions
Calgary, AB
Full-time
Work through various phases of architectural projects, including design development, construction documentation, working drawings and project delivery
Electrical Field Coordinator
Jatec
Edmonton, AB
Full-time
As our projects continue to grow, we're looking for an experienced Electrical Field Coordinator who thrives in a fast-paced construction environment and enjoys bringing people, plans, and…
Senior QC Coordinator
VINCI Construction Grands Projets Canada
Toronto, ON
$120,000 to $140,000 CAD / year
Full-time
Constantly monitor the Quality inspection and test activities on site and communicates with various team on the project (Construction, Design etc.).
Added 23 hours ago
Assistant Project Manager - Elevated Guideway Project
Akkodis
Toronto, ON
Full-time
This role is ideally suited for an Assistant Project Manager, Project Engineer, Senior Project Coordinator, or Construction Manager with experience delivering bridge, superstructure,…
Program Coordinator, Architecture
Ware Malcomb
Quinte West, Ontario
Full-time
As a Program Coordinator at Ware Malcomb, you will support the daily operations of our program and project teams by providing administrative assistance throughout all phases of project…
Civil Engineering Technologist
V3 Companies
Sherwood Park, AB
Full-time
V3’s approach is to identify well-rounded individuals interested in both design-oriented work and serving as a resident engineer on construction projects. Because we believe new civil…
VDC Coordinator
Bird Construction
Calgary, AB · Edmonton, AB · Red Deer, AB · Richmond, BC · Victoria, BC · Winnipeg, MB · Mississauga, ON
Full-time
The Virtual Design and Construction “VDC” Coordinator provides support in project delivery throughout design and construction utilizing Building Information Modeling “BIM” tools. The…
Architectural Designer / BIM & Digital Delivery Coordinator
Kolour Design Partners
Toronto, ON
Full-time
This is a hands-on role for someone who enjoys understanding how projects come together - from design and documentation through coordination, tender, and construction.
Owner’s Representative & Construction Manager
Basecamp
Calgary, AB · Canmore, AB
Full-time
We are looking for an experienced Owner’s Representative & Construction Manager to lead projects from late-stage design through construction, occupancy and warranty.
Coordinator, Professional Services Contracts
Defence Construction Canada
Ottawa, ON
Contract
Work Environment: National Programs Level B (NLB) support Department of National Defence (DND) professionals at all project stages of Royal Canadian Air Force (RCAF) to modernize,…
Scheduling Manager (CB)
Clark Builders
Edmonton, AB
Full-time
Develop Pre-Construction schedules to assist in evaluation of varied construction assemblies and systems to allow effective feedback to clients, project teams, and design teams.
Facility Projects Coordinator
Sturgeon County
Morinville, AB
$97,576 to $124,144 CAD / year
Temporary
The Facility Projects Coordinator supports the planning and delivery of facility capital projects by coordinating scope development, design reviews, procurement activities, construction…
VDC Coordinator
Bird Construction
Edmonton, AB
Full-time
VDC CoordinatorReporting to the Senior Director, Operations the VDC/BIM Coordinator will oversee on-site Virtual Design and Construction (VDC)/Building Information Modeling (BIM), related…
Senior Electrical Engineer - Hydropower & Dams
Kiewit
Burnaby, BC · Oakville, ON
Be part of an integrated design–construction environment with real project impact
Structural Technical Coordinator
Trillium Rail Partners
Ontario · Mississauga, Ontario
Full-time
The Structural Technical Coordinator supports the coordination, review, and delivery of structural design and construction activities across major rail transit infrastructure projects…
Added 23 hours ago
Coordinator, Professional Services (Consultant) Contracts
Defence Construction Canada
Halifax, NS
Contract
Defence Construction Canada (DCC) is a dynamic and fast-paced Crown corporation whose clients include the Canadian Armed Forces and the Department of National Defence. We are currently…
VDC Coordinator
Bird Construction
Mississauga, ON
Full-time
VDC CoordinatorWe are seeking a VDC Coordinator to join our team. In this role, you will support project teams through the use of Building Information Modeling (BIM) and Virtual Design &…
Senior QC Coordinator
VINCI Construction Grands Projets Canada
Pickering, ON
Constantly monitor the Quality inspection and test activities on site and communicates with various team on the project (Construction, Design etc.).

Ware Malcomb

Program Coordinator, Architecture

Quinte West, ON, Canada

Job type: Full-time

Apply About employer

Applications open in a new tab.

At a glance

Automatically prepared from the listing. Check the original description for the full requirements.

Jump to the original description

Responsibilities

Provide administrative support across all phases of project delivery, including design, preconstruction, and construction administration. Manage project documentation, contract administration, and financial processing such as invoices and pay applications.

Requirements

Requires at least 2 years of administrative or project support experience, preferably in construction or architecture. Proficiency in Microsoft Office and experience with project management software like Autodesk Construction Cloud or Procore is preferred.

Experience

2 to 5 years

Working hours

40 hours per week

Work arrangement

Hybrid

Skills

Administrative Support
Project Coordination
Construction Administration
Contract Administration
Invoice Processing
Data Management
Microsoft Office Suite
Autodesk Construction Cloud
Procore
Microsoft Project
Primavera
Smartsheet
Written Communication
Verbal Communication
Critical Thinking
Stakeholder Management

Visa sponsorship

Not detected in the job text

Keywords

Architecture
Construction Administration
Autodesk Construction Cloud
ACC
Procore
Microsoft Project
Primavera
Smartsheet
Project Lifecycle
RFI
Submittals
Contract Logs
Fee Allocation
Project Dashboards
Commercial Real Estate
Project Delivery

Original job description

Are you ready to join a growth-oriented team where creativity meets innovation? At Ware Malcomb, we are a dynamic and forward-thinking design firm committed to pushing the boundaries. Our team-oriented, collaborative approach ensures that every project is a blend of visionary design, seamless project delivery, and we are actively engaged with both the community and the industry. Discover our vibrant culture to get an inside look into life at Ware Malcomb and the programs we offer. https://waremalcomb.com/life-at-ware-malcomb/

As a Program Coordinator at Ware Malcomb, you will support the daily operations of our program and project teams by providing administrative assistance throughout all phases of project delivery, including project development, design, preconstruction, and construction administration. In this role, you will collect, process, organize, input, and maintain project data and documentation from various sources and stakeholders to support the administrative, reporting, compliance, communication, and documentation needs of active projects.

\nYour Role

Develop and maintain responsibility matrices, standardized workflows, templates, and program documentation to support business process improvements and ensure consistency across the full project lifecycle.
Collect, process, organize, and maintain project data, documentation, and correspondence from internal and external stakeholders in accordance with established processes and project requirements, ensuring accuracy, timeliness, and compliance.
Coordinate project documentation and deliverables through platforms such as Autodesk Construction Cloud (ACC), project dashboards, and electronic signature tools, maintaining file structures, workflows, permissions, and project records.
Support contract and fee administration by processing contracts, amendments, and additional services; coordinating contract reviews; tracking contract values, fee allocations, scope changes, and status; and maintaining contract logs and related documentation.
Manage invoice and pay application processes by coordinating with contractors, suppliers, and accounting teams to process invoices, pay applications, purchase requests, change documents, and other financial documentation while tracking approvals, collections, discrepancies, and closeout requirements.
Assist project managers with administrative project deliverables, including processing submittals, requests for information (RFIs), compliance documentation, bills of sale, change documents, and other project records to support successful project execution.
Maintain accurate project information and reporting by updating project dashboards, client portals, and program tracking tools to reflect current project status and ensure documentation remains organized and accessible.
Provide responsive communication and high-quality customer service to internal and external stakeholders, meeting project commitments, identifying opportunities to improve service, incorporating feedback, and providing general administrative support as needed.

Qualifications

2+ years of administrative, clerical, or project support experience required.
2+ years of experience as a Construction Administrator, Construction Project Coordinator, Architectural Project Coordinator, or in a similar project support role preferred.
Proficiency with Microsoft Office Suite.
Experience with Autodesk Construction Cloud (ACC), Procore, or similar construction/project management software preferred.
Experience with Microsoft Project, Primavera, or similar project scheduling software preferred.
Familiarity with Smartsheet or the ability to quickly learn new software and business systems.
Strong organizational, written, and verbal communication skills with exceptional attention to detail.
Ability to think critically, manage multiple priorities, and consistently deliver high-quality work.
Knowledge of administrative, documentation, and general billing processes.
Ability to build collaborative relationships and work effectively across cross-functional teams, as well as with clients and external partners.

This is a full-time, long-term position.

Established in 1972, Ware Malcomb is a dynamic, forward-thinking commercial real estate design firm providing professional architecture, interior design, civil engineering, branding, building measurement, structural engineering and MEP engineering services to clients throughout the world. With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of office, industrial, science & technology, healthcare, multifamily, retail, hospitality and public/institutional projects.

The firm is also ranked among the top 10 Architecture/Engineering firms in Engineering News-Record’s Top 500 Design Firms and the Top 30 Interior Design Firms in Interior Design magazine’s Top 100 Giants. For more information, visit waremalcomb.com.

Apply About employer

Report this job