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Project Coordinator, Architecture
Turner Fleischer
Toronto, ON
Full-time
…their needs but grounded in 50 years of experience getting projects built. Our in-house design departments include Architecture, Interior Design and Experiential Graphic Design. In…
Project Coordinator - Architecture
WF Group Inc.
Calgary, AB
The Project Coordinator is a junior working level position focused on continuing to develop and apply project management knowledge and skills. This position is essential for resource…
Project Coordinator, FD Project Management Office, Facilities Development
University of Calgary
Calgary, AB
Full-time
The FD Project Management Office within the Facilities Development is currently seeking a Full-time Regular Project Coordinator.
Project Management Assistant / Project Coordinator
Govan Brown & Associates
Edmonton, Alberta
Full-time
This is an exciting opportunity for a talented and energetic Project Management Assistant / Project Coordinator to join our Edmonton team. You will provide support to our Project Managers…
Project Management Assistant / Project Coordinator
Govan Brown & Associates
Toronto, Ontario
$70,000 to $90,000 CAD / year
Full-time
This is an exciting opportunity for a talented and energetic Project Management Assistant / Project Coordinator to join our Toronto team. You will provide support to our Project Managers…
Project Coordinator
Spearhead
Nelson, BC
The Project Coordinator will support digital model creation, shop drawing development, and fabrication strategy under the guidance of the Project Leader and Sr Project Leader. This role…
Senior Project Coordinator
Spearhead
Nelson, British Columbia
2+ years of experience as a Project Coordinator (or equivalent) in timber fabrication, mass timber, architecture, steel detailing/fabrication, or construction
Project Coordinator
Royalty General Construction
Mississauga, ON
$60,000 to $70,000 USD / year
Full-time
Project Coordinator | $60,000.00 - $70,000.00 per year
Added 2 days ago
Project Coordinator, Justice
NORR
Toronto, ON
We are currently seeking a Project Coordinator to join our team. As a Project Coordinator, you will work with the project and contract administration teams to assist in the distribution and…
Project Coordinator (Site)
Bird Construction
Winnipeg, MB
Full-time
Project Coordinator (Site)As a Site‑Based Project Coordinator, you will gain hands‑on experience supporting daily construction activities while working closely with Superintendents, Project…
Environmental Project Coordinator
EXP
Brampton, Ontario
Full-time
Be our next Environmental Project Coordinator!
Project Coordinator, Capital Projects
Fitzrovia
Toronto, ON
$70,000 to $80,000 CAD / year
Full-time
Fitzrovia is seeking to hire a Project Coordinator, Capital Projects, to join our team. This position is responsible for working participating in the planning, execution, and closeout of…
Project Coordinator, Capital Projects
Fitzrovia
Toronto, ON
$70,000 to $80,000 CAD / year
Full-time
Fitzrovia is seeking to hire a Project Coordinator, Capital Projects, to join our team. This position is responsible for working participating in the planning, execution, and closeout of…
Added 1 day ago
Project Coordinator
Turner Fleischer
Toronto, ON
Full-time
…their needs but grounded in 50 years of experience getting projects built. Our in-house design departments include Architecture, Interior Design and Experiential Graphic Design. In…
Architecture Coordinator
Minto
Ottawa, ON
Full-time
Job Title: Architecture Coordinator – 1 Year Contract
Coordonnateur(trice) principal(e) de projet | Senior Project Coordinator
Broccolini Construction Inc.
Kirkland, Quebec · Montréal, Quebec
Full-time
Le Senior Project Coordinator travaille sous la supervision du chargé de projet, tout en assumant la gestion autonome de plusieurs composantes du projet et en prenant des décisions…
Project Coordinator
Green Infrastructure Partners
Markham, ON · Commerce Valley Dr W, Markham, ON
Full-time
Reporting into the Project Manager and/or Senior Project Coordinator, the Project Coordinator is responsible for supporting and driving day-to-day site operations, scheduling, and project…
Added 4 hours ago
Project Coordinator
WalterFedy
Hamilton, ON
Full-time
As a Project Coordinator at WalterFedy, you’ll be at the heart of dynamic, multidisciplinary project teams, helping bring complex ideas to life. This role is ideal for someone who thrives…
Project Coordinator
WalterFedy
Hamilton, ON
Full-time
As a Project Coordinator at WalterFedy, you’ll be at the heart of dynamic, multidisciplinary project teams, helping bring complex ideas to life. This role is ideal for someone who thrives…
Project Coordinator – Construction & Development
Aquilini Group
Vancouver, BC
Full-time
POSITION: Project Coordinator – Construction & Development
Project Coordinator
Government of Alberta
Calgary, AB
Job Title: Project Coordinator (Housing Capital, Maintenance and Renewal)
Project Coordinator
WF Group Inc.
Hamilton, ON · Toronto, ON · Kitchener, ON
As a Project Coordinator at WalterFedy, you’ll be at the heart of dynamic, multidisciplinary project teams, helping bring complex ideas to life. This role is ideal for someone who thrives…
Project Coordinator
Gensler
Toronto, ON
Full-time
As a Project Coordinator, it is your responsibility to support Design/Project Managers throughout the life of the project from the initial proposal, through various design phases, to…
Program Coordinator, Architecture
Ware Malcomb
Quinte West, Ontario
Full-time
As a Program Coordinator at Ware Malcomb, you will support the daily operations of our program and project teams by providing administrative assistance throughout all phases of project…
Project Coordinator
Broccolini Construction Inc.
Toronto, ON
Full-time
We are looking for a Project Coordinator to join our Toronto Construction team! As a Project Coordinator, you will assist in the development and build of remarkable buildings, fostering…

Ware Malcomb

Program Coordinator, Architecture

Quinte West, ON, Canada

Job type: Full-time

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At a glance

Automatically prepared from the listing. Check the original description for the full requirements.

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Responsibilities

Provide administrative support across all phases of project delivery, including design, preconstruction, and construction administration. Manage project documentation, contract administration, and financial processing such as invoices and pay applications.

Requirements

Requires at least 2 years of administrative or project support experience, preferably in construction or architecture. Proficiency in Microsoft Office and experience with project management software like Autodesk Construction Cloud or Procore is preferred.

Experience

2 to 5 years

Working hours

40 hours per week

Work arrangement

Hybrid

Skills

Administrative Support
Project Coordination
Construction Administration
Contract Administration
Invoice Processing
Data Management
Microsoft Office Suite
Autodesk Construction Cloud
Procore
Microsoft Project
Primavera
Smartsheet
Written Communication
Verbal Communication
Critical Thinking
Stakeholder Management

Visa sponsorship

Not detected in the job text

Keywords

Architecture
Construction Administration
Autodesk Construction Cloud
ACC
Procore
Microsoft Project
Primavera
Smartsheet
Project Lifecycle
RFI
Submittals
Contract Logs
Fee Allocation
Project Dashboards
Commercial Real Estate
Project Delivery

Original job description

Are you ready to join a growth-oriented team where creativity meets innovation? At Ware Malcomb, we are a dynamic and forward-thinking design firm committed to pushing the boundaries. Our team-oriented, collaborative approach ensures that every project is a blend of visionary design, seamless project delivery, and we are actively engaged with both the community and the industry. Discover our vibrant culture to get an inside look into life at Ware Malcomb and the programs we offer. https://waremalcomb.com/life-at-ware-malcomb/

As a Program Coordinator at Ware Malcomb, you will support the daily operations of our program and project teams by providing administrative assistance throughout all phases of project delivery, including project development, design, preconstruction, and construction administration. In this role, you will collect, process, organize, input, and maintain project data and documentation from various sources and stakeholders to support the administrative, reporting, compliance, communication, and documentation needs of active projects.

\nYour Role

Develop and maintain responsibility matrices, standardized workflows, templates, and program documentation to support business process improvements and ensure consistency across the full project lifecycle.
Collect, process, organize, and maintain project data, documentation, and correspondence from internal and external stakeholders in accordance with established processes and project requirements, ensuring accuracy, timeliness, and compliance.
Coordinate project documentation and deliverables through platforms such as Autodesk Construction Cloud (ACC), project dashboards, and electronic signature tools, maintaining file structures, workflows, permissions, and project records.
Support contract and fee administration by processing contracts, amendments, and additional services; coordinating contract reviews; tracking contract values, fee allocations, scope changes, and status; and maintaining contract logs and related documentation.
Manage invoice and pay application processes by coordinating with contractors, suppliers, and accounting teams to process invoices, pay applications, purchase requests, change documents, and other financial documentation while tracking approvals, collections, discrepancies, and closeout requirements.
Assist project managers with administrative project deliverables, including processing submittals, requests for information (RFIs), compliance documentation, bills of sale, change documents, and other project records to support successful project execution.
Maintain accurate project information and reporting by updating project dashboards, client portals, and program tracking tools to reflect current project status and ensure documentation remains organized and accessible.
Provide responsive communication and high-quality customer service to internal and external stakeholders, meeting project commitments, identifying opportunities to improve service, incorporating feedback, and providing general administrative support as needed.

Qualifications

2+ years of administrative, clerical, or project support experience required.
2+ years of experience as a Construction Administrator, Construction Project Coordinator, Architectural Project Coordinator, or in a similar project support role preferred.
Proficiency with Microsoft Office Suite.
Experience with Autodesk Construction Cloud (ACC), Procore, or similar construction/project management software preferred.
Experience with Microsoft Project, Primavera, or similar project scheduling software preferred.
Familiarity with Smartsheet or the ability to quickly learn new software and business systems.
Strong organizational, written, and verbal communication skills with exceptional attention to detail.
Ability to think critically, manage multiple priorities, and consistently deliver high-quality work.
Knowledge of administrative, documentation, and general billing processes.
Ability to build collaborative relationships and work effectively across cross-functional teams, as well as with clients and external partners.

This is a full-time, long-term position.

Established in 1972, Ware Malcomb is a dynamic, forward-thinking commercial real estate design firm providing professional architecture, interior design, civil engineering, branding, building measurement, structural engineering and MEP engineering services to clients throughout the world. With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of office, industrial, science & technology, healthcare, multifamily, retail, hospitality and public/institutional projects.

The firm is also ranked among the top 10 Architecture/Engineering firms in Engineering News-Record’s Top 500 Design Firms and the Top 30 Interior Design Firms in Interior Design magazine’s Top 100 Giants. For more information, visit waremalcomb.com.

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