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Added 7 hours ago
Webber - HSEQ Coordinator - Infrastructure Management
Ferrovial
Ottawa, ON · CAN - Webber - Infra - Ottawa
Full-time
Under the direction of the Regional HSEQ Manager, the Health, Safety, Environmental and Quality Coordinator will assist in maintaining the company's health and safety systems in order to…
Added 9 hours ago
Senior Account Manager
Weir Minerals
Fort McMurray, AB
Full-time
…product portfolio including design, installation, operation, and maintenance to support customer needs and exceed sales targets. The role requires deep knowledge of pumps and rotating…
Added 9 hours ago
Senior Account Manager
Weir Minerals
Calgary, AB
Full-time
…product portfolio including design, installation, operation, and maintenance to support customer needs and exceed sales targets. The role requires deep knowledge of pumps and rotating…
Added 10 hours ago
Fleet Administrator
GFL - Sewer Technologies Division
Rocky View No 44, AB · Rocky View County, AB
Full-time
GFL Environmental is seeking a detail-oriented Fleet Administrator to support our shop operations and fleet maintenance management across British Columbia, Alberta, Saskatchewan, and…
Added 11 hours ago
Procurement Co-op
Veolia | North America
Oakville, ON
Full-time
…data, pricing information, and industry trends to support the Regional Technical Category Manager's strategic sourcing decisions and market analysis…
Added 13 hours ago
Engineering Team Lead - Lines - North Coast Transmission
BC Hydro
Burnaby, BC
$131,100 to $165,800 CAD / year
Full-time
…infrastructure portfolio will strengthen grid reliability, support regional industrial growth, and enable clean electrification across the North Coast. As part of the NCT Engineering…
Added 13 hours ago
Senior Account Manager
Weir
Fort McMurray, AB · Calgary, AB
Full-time
…product portfolio including design, installation, operation, and maintenance to support customer needs and exceed sales targets. The role requires deep knowledge of pumps and rotating…
Added 14 hours ago
Associate Director, Asset Services
Cushman & Wakefield
Toronto, ON
Full-time
The Associate Director role is responsible for the regional oversight of a regional or national portfolio comprised of retail, office and industrial assets. This position will have a number…
Added 16 hours ago
Webber - HSEQ Coordinator - Infrastructure Management
Ferrovial
Ottawa, ON · Kanata, ON
Full-time
Under the direction of the Regional HSEQ Manager, the Health, Safety, Environmental and Quality Coordinator will assist in maintaining the company's health and safety systems in order to…
Added 16 hours ago
Parts Delivery Driver
Pinnacle Equipment
Surrey, BC
Full-time
Complete basic pre-trip vehicle checks and promptly report maintenance, damage, or safety concerns.
Added 16 hours ago
Senior Specialist, Labour Relations
Canada Post - Postes Canada
Edmonton, AB
…interrelationships between employee unions, associations at the regional level and appropriate representatives of management within the terms of the Collective Agreements and the Canada…
Added 18 hours ago
Fleet Administrator
GFL Environmental Inc.
AB · Rocky View No 44, AB
Full-time
GFL Environmental is seeking a detail-oriented Fleet Administrator to support our shop operations and fleet maintenance management across British Columbia, Alberta, Saskatchewan, and…
Added 18 hours ago
Fleet Engineer
Purolator
Montreal, QC · Calgary, AB · Richmond, BC · ON · Mississauga, ON · Saint-Laurent, Queb
Reporting to the Senior Manager, Fleet Engineering, the Fleet Engineer will help shape and deliver Purolator’s transition to a safer, smarter, and more sustainable ground fleet. Working…
Added 18 hours ago
Supervisor Maintenance
Purolator
Richmond, BC
Ensure maintenance programs and support services and that the Regional Hubs operate with 99.95% uptime and availability, reliability and consistency across the Purolator network
Added 20 hours ago
Laundry Aide - Repost
Southern Health-Santé Sud
Portage la Prairie, MB
Full-time
Work Location: Portage Regional Health Centre
Added 1 day ago
Technical Sales Representative
SFC Energy North America
Grande Prairie, AB
Full-time
We're looking for a dynamic and results-driven Technical Sales Representative to join our team. Reporting to the Regional Sales Manager, this role is responsible for driving sales growth,…
Added 1 day ago
Laundry Aide
Southern Health-Santé Sud
Portage la Prairie, MB
Full-time
Work Location: Portage Regional Health Centre
Added 1 day ago
Laundry Aide
Southern Health-Santé Sud
Portage la Prairie, MB
Full-time
Work Location: Portage Regional Health Centre
Added 1 day ago
Project Coordinator Intern
Clark Builders
Red Deer, AB · Calgary, AB · AB
Full-time
…stronger communities. Serving institutional, commercial, and industrial clients across Western and Northern Canada since 1974, we bring a relationship-based approach, deep expertise, and a…
Added 1 day ago
Laundry Aide
Winnipeg Regional Health Authority
Portage la Prairie, MB
Work Location: Portage Regional Health Centre
Added 1 day ago
Laundry Aide
Winnipeg Regional Health Authority
Portage la Prairie, MB
Work Location: Portage Regional Health Centre
Added 1 day ago
Facility Manager
BGIS
Ottawa, ON
Full-time
…drive innovation for our clients’ businesses. Globally, we manager over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East,…
Added 1 day ago
Laundry Aide - Repost
Winnipeg Regional Health Authority
Portage la Prairie, MB
Work Location: Portage Regional Health Centre
Added 1 day ago
Senior Manager, Account Service Management
Geek+
Canada
Full-time
We are seeking a high-performing Senior Manager, Account Service Management to lead our Americas ASM team. In this pivotal role, you will oversee the account service managers responsible…
Added 1 day ago
Technician, Building Systems
Apotex
Toronto, ON · Etobicoke, ON
$72,284.85 to $101,198.79 CAD / year
…and consumer health products. Headquartered in Toronto, with regional offices globally, including in the United States, Mexico and India, we are the largest Canadian-based pharmaceutical…

Ware Malcomb

Project Accountant

Vaughan, ON, Canada

Job type: Full-time
Apply by: Oct 23, 2026
Posting language: English
Posted: Sep 23, 2026

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Original job description

Are you ready to join a growth-oriented team where creativity meets innovation? At Ware Malcomb, we are a dynamic and forward-thinking design firm committed to pushing the boundaries. Our team-oriented, collaborative approach ensures that every project is a blend of visionary design, seamless project delivery, and we are actively engaged with both the community and the industry. Discover our vibrant culture to get an inside look into life at Ware Malcomb and the programs we offer. https://waremalcomb.com/life-at-ware-malcomb/

As a Project Accountant at Ware Malcomb, you will be a key member of the administrative team, providing specialized and efficient support to our regional offices. In this role, you will analyze projects from start to finish, working closely with project teams and clients to process accurate contracts, budget reports, and billing. By building strong relationships with regional office staff and clients, you will provide customized support across key functions, including budgeting, contracts, billing, and accounts receivable. You will analyze project information to ensure compliance with Ware Malcomb’s standard guidelines and collaborate with other Project Accountants to maintain consistency in procedures and service across all regional offices.

Your Role

Budgets & Contracts:

Preparation of all standard client and consultant contracts using approved contract templates
Reviewing approved proposals and budgets for accuracy and consistency prior to preparing the corresponding contracts
Updating the accounting system to reflect client-specific billing requirements
Preparation, maintenance and entry of all budgets in Deltek Vantagepoint.
Working with project team to obtain all necessary information to set up projects in the system, enter budgets and prepare contracts
Detecting & alerting Project Accounting Manager of any projects or contracts that fall outside of the firm’s standard contract form or process
Working closely with Project Accounting Manager to coordinate contract revisions
Coordinating with Project Managers to obtain contract signatures from clients and consultants
Processing close-out projects at the end of every month

Billing:

Generating and distributing monthly billing drafts to Project Managers company-wide
Preparing Monthly Invoicing & related paperwork including Payment Applications, Waivers; coordinating Consultant Certifications & Consultant Waivers with consultants payable team
Researching and working with Project Managers to resolve discrepancies between forecasted billing amounts and actual billings by the monthly billing deadline
Responding to billing-related calls and emails from internal customers related to invoicing
Conducting regular training for new & existing Project Managers on the billing process

Accounts Receivable:

Running a monthly aging report and follow up on past due balances by phone and email
Participating in monthly A/R calls with Office Leaders and Operations Managers
Processing invoice revisions and responding to client requests
Researching payment applications and reconciling A/R ledgers

Consultants Payable:

Reviewing consultant invoices to ensure compliance with contract and budget
Working with the Project Management team to resolve budget and invoicing issues

Miscellaneous:

Conduct monthly Operations Meetings
Work closely with Operations Managers to improve processes & encourage consistency & adherence to established processes
Demonstrate good judgement and strong grasp of accounting principals when guiding Project & Office Leaders in decision making
Partner with their office(s) on KPI’s such as revenue, DSP and profitability

Qualifications

Excellent Communication skills – written and verbal – are essential
Detail-oriented individual who emphasizes accuracy is essential
Well-organized and thorough are essential traits of the individual
Must have experience with Microsoft Office applications
Experience with Deltek Vision/Vantagepoint software a plus
Knowledge of basic construction lien forms is a plus
Experience with billing, and completing payment applications, lien waivers and releases is a plus

This is a full-time, long-term position.

Established in 1972, Ware Malcomb is a dynamic, forward-thinking commercial real estate design firm providing professional architecture, interior design, civil engineering, branding, building measurement, structural engineering and MEP engineering services to clients throughout the world. With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of office, industrial, science & technology, healthcare, multifamily, retail, hospitality and public/institutional projects.

The firm is also ranked among the top 10 Architecture/Engineering firms in Engineering News-Record’s Top 500 Design Firms and the Top 30 Interior Design Firms in Interior Design magazine’s Top 100 Giants. For more information, visit waremalcomb.com.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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More about this job

Responsibilities

Prepare and maintain project budgets and contracts, coordinate monthly billing and related documentation, and manage accounts receivable follow-up and invoice revisions. Review consultant invoices, resolve project accounting issues with project teams and clients, and support consistent processes and operational performance across regional offices.

Requirements

Requires strong written and verbal communication, attention to detail, organization, accuracy, and experience with Microsoft Office applications. Deltek Vision or Vantagepoint, construction lien forms, billing, payment applications, lien waivers, and releases are listed as advantages; no education requirement is specified.

Skills

Project Accounting
Budgeting
Contract Preparation
Billing
Accounts Receivable
Consultant Invoice Review
Payment Applications
Lien Waivers
Financial Reconciliation
Deltek Vantagepoint
Microsoft Office
Client Communication
Project Management Support
Process Improvement
KPI Monitoring
Attention to Detail

Visa sponsorship

Not detected in the job text

Keywords

Project Accounting
Budgets
Client Contracts
Consultant Contracts
Deltek Vantagepoint
Deltek Vision
Microsoft Office
Monthly Billing
Invoicing
Payment Applications
Lien Waivers
Accounts Receivable
Aging Reports
Invoice Revisions
Consultant Invoices
Budget Reconciliation
Project Close-Out
Accounting System
Forecasted Billing
Operations Meetings
Key Performance Indicators
Revenue
Profitability
Construction Lien Forms
Design Services

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