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Ware Malcomb

Project Manager, Interior Architecture & Design

Toronto, ON, Canada

Job type: Full-time
Apply by: Mar 22, 2027
Experience: 7+ years of experience in the field of Interior Design or Architecture
Posting language: English
Posted: Sep 23, 2026

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Original job description

Are you ready to join a growth-oriented team where creativity meets innovation? At Ware Malcomb, we are a dynamic and forward-thinking design firm committed to pushing the boundaries. Our team-oriented, collaborative approach ensures that every project is a blend of visionary design, seamless project delivery, and we are actively engaged with both the community and the industry. Discover our vibrant culture to get an inside look into life at Ware Malcomb and the programs we offer. https://waremalcomb.com/life-at-ware-malcomb/

As a Project Manager at Ware Malcomb, you will deliver innovative interior design projects from initial concept to construction. You will lead internal and external teams, be financially responsible for projects by adhering to budgets and workplans and oversee the development of contract documents. As the primary client contact, your leadership and exceptional client service ensures project success.

Your Role

Plan, schedule, conduct, and coordinate phases of the project. Typical phases include conceptual, schematic, design development, construction document and construction services.
Prepare the project schedule.
Discuss the project health, both administratively and technically, with their operations leader.
Alert the Business Operations Manager to any changing project conditions that need to be elevated to office leadership.
Maintain and weekly update the project planner for all phases of projects to discuss during weekly staffing meetings with studio leadership.
Issue add services and get them approved in a timely manner prior to starting work on any additional scope.
Utilize Ware Malcomb’s resource groups for design, preparation of design and construction documents.
Provide construction services (site visits, review shop drawings, etc.)
Coordinate with the contracts team for the successful execution of the project contract.
Represent Ware Malcomb at required jurisdiction public design review or development approval meetings and project presentations when required.
Assemble the consultant team for the project; Identify scope of work, collect fees, select consultants, and facilitate contracts.
Assist the studio leader by being a resource to mentor junior project members.
Assist in writing and reviewing proposals and the consultant team with the studio leader.
Coordinate with the accounting team regarding accounts receivable, consultants payable, and invoicing.
Coordinate the project consultants through all phases of the project.
Work with the QC studio, peer reviewer, or dedicated Project Architect to review all phases of the contract documents prior to issuance.
Assist the studio or office leader with marketing as requested to existing and new clients for repeat or new work.

Qualifications

7+ years of experience in the field of Interior Design or Architecture
Diverse project experience, including workplace, retail or other commercial
Bachelor’s or Master’s degree in Architecture or Interior Design
NCIDQ or ARIDO preferred
AutoCAD and Revit skills
Knowledge of Microsoft Project, Word, Excel, and Newforma
Thorough knowledge of building codes
Excellent verbal and written communication skills
Ability to coordinate a complete set of contract documents

Established in 1972, Ware Malcomb is a dynamic, forward-thinking commercial real estate design firm providing professional architecture, interior design, civil engineering, branding, building measurement, structural engineering and MEP engineering services to clients throughout the world. With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of office, industrial, science & technology, healthcare, multifamily, retail, hospitality and public/institutional projects.

The firm is also ranked among the top 10 Architecture/Engineering firms in Engineering News-Record’s Top 500 Design Firms and the Top 30 Interior Design Firms in Interior Design magazine’s Top 100 Giants. For more information, visit waremalcomb.com.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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More about this job

Responsibilities

Manage interior architecture and design projects from concept through construction, including schedules, budgets, contract documents, construction services, and client communication. Coordinate internal teams and consultants, monitor project health and finances, support quality reviews, mentor junior staff, and assist with proposals and marketing.

Requirements

Requires 7 or more years of experience in interior design or architecture, diverse commercial project experience, and a bachelor's or master's degree in architecture or interior design. NCIDQ or ARIDO certification is preferred; candidates should have AutoCAD and Revit skills, knowledge of Microsoft Project, Word, Excel, and Newforma, building-code expertise, strong communication skills, and the ability to coordinate complete contract documents.

Skills

Project Management
Interior Design
Architecture
Project Scheduling
Budget Management
Client Service
Team Leadership
Contract Document Development
Construction Services
Consultant Coordination
Building Codes
Quality Control
AutoCAD
Revit
Microsoft Project
Newforma

Visa sponsorship

Not detected in the job text

Keywords

Interior Architecture
Interior Design
Architecture
Project Management
Project Scheduling
Project Budgets
Workplans
Conceptual Design
Schematic Design
Design Development
Construction Documents
Construction Services
Contract Documents
Client Service
Consultant Coordination
Building Codes
Quality Control
AutoCAD
Revit
Microsoft Project
Microsoft Word
Microsoft Excel
Newforma
NCIDQ
ARIDO
Commercial Design
Workplace Design
Retail Design
Construction Document Review
Project Proposals

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