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Added 4 mins ago
RM
Clinical Education Coordinator
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Temporary
…operates a dialysis unit, and is renowned for its mental health programs and restorative seniors care. The Ross family takes pride in providing compassionate, quality patient…
Added 4 mins ago
W(
Manager, Community Services
WINS (Women In Need Society)
Calgary, AB
- Full-time
The Manager, Community Services leads the Community portfolio, including community programs, Community Resource Hub programming, community support services, basic needs connections,…
Added 4 mins ago
T
Administrative Coordinator (Temporary)
TransAlta
AB · Alberta, Canada
- Temporary
TransAlta is looking for an experienced temporary Administrative Coordinator to join our Highvale Mine Operations Team on a temporary full-time basis.
Added 4 mins ago
AB
Communications Coordinator
Alberta Beverage Container Recycling Corporation
Calgary, AB
- Full-time
…hybrid work options for eligible roles, service recognition programs and leave for life’s unexpected events – help employees manage their day to-day…
Added 5 mins ago
YS
Bilingual Diversion Case Manager
Youth Services Bureau of Ottawa
Ottawa, ON
- $66,646.6 to $77,604.8 CAD / year
- Full-time
Reports to: Coordinator, Downtown Services and Drop-In
Added 5 mins ago
M&
Office Services Coordinator
McKinsey & Company
Calgary, AB
- Full-time
Continuous learning: Our learning and apprenticeship culture, backed by structured programs, is all about helping you grow while creating an environment where feedback is clear, actionable,…
Added 7 mins ago
Site Lead - Program Development and Evaluation (MLSE)
Toronto Community Housing or Toronto Seniors Housing
Toronto, ON
As a Site Lead on the Program Development & Evaluation team, you will lead and inspire a team to deliver a high-quality program for TCHC youth aged 6-12. You’ll supervise program staff,…
Added 7 mins ago
Visiting Nurse - Hospital to Home Program
Circle of Care, Sinai Health
Toronto, ON
…experience. The Visiting Nurse works closely with the Service Coordinator and Manager to ensure patients receive quality care and service as required by their patient care pathway. In…
Added 21 mins ago
FH
Registered Nurse, Emergency - Specialty Qualified
Fraser Health
BC · Tri-Cities / Coquitlam / Port Coquitlam / Port Moody, British Columbia
- Full-time
…delivery, and collaborating and communicating with the Patient Care Coordinator on issues that will affect the care/discharge…
Added 35 mins ago
SH
Well Being and Index Project Coordinator
Siksika Health Services
AB
- Part-time
The Siksika Wellbeing Index Project Coordinator is a temporary, part time position established to support the development, validation and pilot implementation of the Siksika Wellbeing Index.
Added 35 mins ago
GD
Co-op Winter 2027 Engineering Project Coordinator - 8-16 Months
General Dynamics Mission Systems–Canada
Calgary, AB
- Internship
We're seeking a Engineering Project Coordinator co-op to join our Ottawa, ON or Calgary, AB team winter 2027. This is a great opportunity for a student who is interested in gaining hands-on…
Added 50 mins ago
CB
Marketing & Communications Specialist
Canadian Bar Association - Alberta Branch
Calgary, AB
- Full-time
Develop promotional plans for Alberta programs, professional development, events, membership initiatives and other organizational priorities.
Added 51 mins ago
N
Maintenance Technician
Novolex
Brampton, ON
- Full-time
Record the spare parts used and submit request to Spare Parts Coordinator for replenishing the spares
Added 51 mins ago
CC
Associate Coordinator, People & Culture at Assiniboine Park
Compass Canada
Winnipeg, MB
- Part-time
The People & Culture Assistant Coordinator, reporting to the Manager, People & Culture provides hands-on support across core HR functions, with a strong emphasis on full-cycle hourly…
Added 1 hour ago
EG
Operations Lead / Senior Recreational Gymnastics Coach
Elite Gymnastics Academy
Oakville, ON
- Full-time
As we continue to grow our programs, we are looking for an experienced and dependable Operations Lead / Senior Recreational Gymnastics Coach who can take a leadership role in the day-to-day…
Added 1 hour ago
HF
International Partner Coordinator
Hungry For Life International
Chilliwack, BC
- Part-time
International relief and community development (an asset)
Added 1 hour ago
BO
BD3 Project Coordinator
Black Opportunity Fund
Toronto, ON
- Full-time
Working in a dynamic, team-based environment, the Project Coordinator will provide comprehensive administrative and project coordination support to the Project Manager, Programs Manager,…
Added 1 hour ago
WE
People and Culture Coordinator
West Elgin Community Health Centre
West Lorne, ON
- Full-time
Our People and Culture Coordinator is an HR generalist and strategic business partner providing HR consultation and supporting a broad range of HR services. As an organizational culture…
Added 1 hour ago
A
HSE Project Coordinator
ANDRITZ
Pointe-Claire, QC
- Full-time
The Site HSE Coordinator is supporting all functions of the HSE team from bidding, preparation, drafting procedures and plans as well as active support on the execution of construction…
Added 1 hour ago
ZL
Lead of Launch Management 73621
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Midland, ON
- Full-time
…environment promotes creativity, career growth, and continuous…
Added 1 hour ago
UO
Indigenous Health Education Coordinator
University of Alberta
Edmonton, AB
- Full-time
The Faculty of Medicine & Dentistry at the University of Alberta is seeking an Indigenous Health Education Coordinator to support, adapt, oversee, and implement Indigenous Health Education…
Added 1 hour ago
T
Operations Improvement Coordinator
Tayco
Toronto, ON · Etobicoke, Ontario
- Full-time
The Operations Improvement Coordinator will assist in the participation, implementation and coordination of various improvement projects and initiatives throughout the organization. The…
Added 1 hour ago
Payroll Coordinator - Bilingual
PCL Construction
Ottawa, ON · Montreal, QC · Edmonton, AB
Career growth pathways, leadership development and mentorship programs
Added 2 hours ago
CO
COORDINATOR TRAINING & DEVELOPMENT # 66666
City of Toronto
Toronto, ON
- Full-time
Coordinate, implement, and facilitate internal and external training programs that contribute to performance excellence and organizational development.
Added 2 hours ago
B
Talent & Development Coordinator
BESTSELLER
Montreal, QC
- Full-time
We’re all about teamwork, inclusivity, and growth! As our Talent & Development Coordinator, you’ll be the engine behind our day-to-day recruitment and people development activities -…

Wärtsilä

Office Coordinator

Dartmouth, NS, Canada

Apply About employer

Applications open in a new tab.

Job details

Apply by: Oct 19, 2026
Posting language: English
Posted: Oct 5, 2026

Original job description

Wärtsilä is an innovative technology company known for being a forerunner in the Marine and Energy markets. Every day, we – Wärtsilians - put our hearts and minds into turning Wärtsilä's purpose of enabling sustainable societies through innovation in technology and services into reality. Our ultimate aim is to provide increased value to both our customers and society. New, game-changing ideas and continuous improvement have been part of our DNA since 1834. Together, we can create new business opportunities and more sustainable future that we can all be proud of.

We want to transition the world towards a decarbonised and sustainable future. By pushing the boundaries of engineering and technology, we can make it work. We are always on the lookout for future-oriented talent – want to join the ride?

Job Summary

As an Office Coordinator, you will play a key role in ensuring the smooth and efficient day-to-day operation of our Halifax office while delivering a professional, welcoming, and customer-focused experience for employees, visitors, contractors, clients, and other stakeholders. You will coordinate reception activities, workplace services, facilities support, internal communications, employee engagement initiatives, and operational support for Country Management Team.

This role serves as a central point of contact for the site and contributes to creating a safe, organized, and engaging workplace environment. The ideal candidate is highly organized, service-oriented, proactive, and able to effectively manage multiple priorities in a dynamic environment.

Please note that this opportunity is a 12-month fixed-term contract with a full-time, office-based work arrangement (5 days per week)

Main Responsibilities

Serve as the primary point of contact for employees, visitors, contractors, vendors, and guests, delivering professional, welcoming, and customer-focused experience.
Manage visitor administration and site access processes, including visitor registration, badge issuance, access credentials, security procedures, visitor records, directories, and access logs.
Support in Canada onboarding and offboarding activities, including workplace orientations, site access, workspace readiness, equipment coordination, and related administrative support.
Maintain a safe, professional, and functional workplace environment by overseeing the appearance and organization of reception areas, meeting rooms, common spaces, and office facilities.
Coordinate office operations and administrative services, including mail and courier services, office supplies, workplace consumables, records management, document administration, and other daily operational requirements.
Administer company mobile devices and telecommunications programs, including inventory management, distribution, user support, and vendor coordination.
Coordinate meetings, executive visits, employee events, training sessions, and workplace activities, including scheduling, room reservations, catering, logistics, and site support.
Support employee engagement, recognition, wellness, and workplace culture initiatives that contribute to a positive employee experience and organizational effectiveness.
Coordinate internal communications, site-wide announcements, employee communications, and workplace information channels to support employee engagement and organizational awareness.
Coordinate facility maintenance activities and workplace services, acting as the local liaison for vendors, contractors, property management, and external service providers.
Monitor and coordinate facility inspections, repairs, preventive maintenance, and service activities, including HVAC, plumbing, electrical systems, cleaning services, security systems, and general building services.
Support workplace safety, environmental, and compliance programs by coordinating safety orientations, emergency preparedness activities, inspections, drills, documentation, and required records.
Maintain facility, safety, and compliance documentation, including inspection records, permits, certifications, contractor documentation, and regulatory requirements.
Support workshop and operational compliance activities by coordinating inspections, maintenance schedules, safety documentation, equipment certifications, PPE monitoring, hazardous waste disposal, and vendor services as required.
Provide administrative and operational support to local leadership, including reporting, purchase requests, vendor quotations, invoice coordination, special projects, and continuous improvement initiatives.
Perform other duties, responsibilities, and special projects assigned by management to support business operations and organizational objectives.

About You:

To be successful in this role, you will have:

Education & Experience:

High school diploma or General Education Development (GED) certificate.
Minimum of two (2) years of experience in office administration, office coordination, reception, workplace services, facilities support, or a related role.
Experience coordinating vendors, office operations, meetings, events, or workplace services is considered an asset.

Technical Skills:

Proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
Ability to manage administrative systems, records, scheduling tools, and workplace-related documentation.
Experience supporting mobile device administration, office technology, or workplace systems is considered an asset.

Core Competencies:

Strong communication, interpersonal, customer service, and relationship-building skills.
Excellent organizational, time-management, and multitasking abilities with strong attention to detail.
Proactive, adaptable, and solution-oriented mindset with sound judgment and professionalism.
Commitment to delivering a positive employee and visitor experience.

Additional Requirements:

Ability to reliably commute to and work onsite at the Halifax office location five days per week.
This role is based on site at the Halifax office and requires regular interaction with employees, visitors, contractors, and vendors.
The position involves a combination of desk-based administrative work and movement throughout the office and workshop facilities.
Frequent computer use and occasional standing, walking, bending, reaching, and lifting office supplies or materials may be required.
Occasional lifting and carrying of materials, supplies, equipment, or packages up to 25 lbs. (11 kg) may be required.
The ability to support meetings, workplace activities, site inspections, and facility-related tasks is required.

Last application date: 19/10/2026

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities.

Please note that according to Wärtsilä policy, voluntary consent for a security check may be required from candidates being considered for this position, depending on the applicable country.

This is Wärtsilä

Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 18,300 professionals, in more than 230 locations in 77 countries, shape the decarbonisation transformation of our industries across the globe. Read more on www.wartsila.com.

Successful applicants must be authorized to work in Canada without sponsorship. Wartsila is committed to Employment Equity, supports diversity in the workplace, and encourages applications from all qualified individuals, including women, members of visible minorities, Indigenous persons, and persons with disabilities. If you require accommodation during the recruitment process, please let us know, and we will work with you to support your request. At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities. As part of the recruitment process, certain roles will be subject to pre-employment conditions, which can include - but are not limited to - reference checks, background screening (criminal record, education, and employment verification), fit-to-work medical assessments, and confirmation of eligibility to work in Canada.

Apply About employer

More about this job

Responsibilities

The Office Coordinator manages daily operations, reception, and facilities support for the Halifax office while ensuring a professional experience for all stakeholders. They also provide administrative support to local leadership and coordinate internal communications, employee engagement, and safety compliance programs.

Requirements

Candidates must have a high school diploma or GED and at least two years of experience in office administration or a related field. Proficiency in Microsoft Office and strong organizational, communication, and multitasking skills are required.

Skills

Office administration
Facilities support
Reception management
Vendor coordination
Microsoft Office
Communication skills
Time management
Customer service
Records management
Event coordination
Safety compliance
Administrative support
Inventory management
Internal communications
Problem solving

Benefits

Diversity and inclusion initiatives
Equal employment opportunities
Hybrid work model

Visa sponsorship

Not detected in the job text

Keywords

Office Coordinator
Facilities Management
Administrative Support
Vendor Management
Reception
Workplace Services
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Onboarding
Offboarding
Safety Compliance
Emergency Preparedness
Records Management
Inventory Management
Employee Engagement
Internal Communications
Site Access
Procurement
Purchase Requests
Continuous Improvement
Marine Industry
Energy Industry
Decarbonisation
Sustainability
Contract Administration
Logistics
Facility Maintenance

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