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Added 11 mins ago
WC
Quality Assurance Coordinator
World Courier
Mississauga, ON
- Full-time
…ensuring compliance with local regulatory requirements related to operations and may have regulatory responsibilities in front of local…
Added 1 hour ago
AG
Product Developer
ALDO Group
Montreal, QC
- Full-time
…licensed partner, specializing in the design, sourcing, and distribution of fashion footwear, handbags, and accessories. Our diverse portfolio includes household brands such as ROXY, Brooks…
Added 1 hour ago
RR
NSC Administrator
Rolls Right Industries est. 1976
Vancouver, BC
- Full-time
…grow, we are seeking a highly motivated and organized Logistics Coordinator to join our team and contribute to our…
Added 2 hours ago
C
Quality Assurance Coordinator
Cencora
Mississauga, ON
- Full-time
…ensuring compliance with local regulatory requirements related to operations and may have regulatory responsibilities in front of local…
Added 2 hours ago
OD
Project Coordinator
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AB · Edmonton, AB
- Full-time
We have an immediate opening for a Project Coordinator located in the Edmonton Branch. Reporting to the General Manager, this position is responsible for managing contracts for ongoing and…
Added 2 hours ago
CD
Gestionnaire principal(e) des ventes – Spectacles en tournée des Amériques | Senior Sales Manager – Americas Touring Shows
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- Full-time
…produits exceptionnels, pour assurer le bon déroulement des opérations, pour mettre leur ingéniosité au service de leur équipe, en plus de contribuer à valoriser leur expertise et…
Added 2 hours ago
S
Inventory Control Coordinator
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Toronto, ON · Buckhead Toronto
- Full-time
The Inventory Control Coordinator plays a crucial role in maintaining inventory accuracy and minimizing shrinkage within the distribution center. This position is responsible for conducting…
Added 3 hours ago
PC
Senior Go to Market Analyst, Ecosystem Integration
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ON · Ontario, Canada
- $88,500 to $147,500 CAD / year
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Added 3 hours ago
SC
Inventory Control Coordinator
Sysco Canada Inc.
Vaughan, ON
- $60,000 CAD / year
- Full-time
The Inventory Control Coordinator plays a crucial role in maintaining inventory accuracy and minimizing shrinkage within the distribution center. This position is responsible for conducting…
Added 3 hours ago
FH
Coordonnateur(trice) au Réapprovisionnement / Allocation Coordinator
Fuze HR Solutions
Montreal, QC
- $55,000 to $58,000 CAD / year
- Full-time
Coordonnateur(trice) au réapprovisionnement / Allocation Coordinator – Retail
Added 3 hours ago
C
Quality Assurance Coordinator
Cencora
Mississauga, ON · CAN > ON > Mississauga > Viscount
- Full-time
…ensuring compliance with local regulatory requirements related to operations and may have regulatory responsibilities in front of local…
Added 4 hours ago
CV
Administrative Coordinator (Professional Development Operations)
CPABC Vancouver Chapter
Vancouver, BC
- Full-time
Position: Professional Development Operations Coordinator
Added 4 hours ago
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ELECTRICAL & INSTRUMENTATION PLANNER
HWN Energy Ltd.
Alexis Whitecourt 232, AB · Whitecourt, AB
- Full-time
Reporting to the Maintenance Coordinator, the E & I Planner is responsible for coordinating and supporting the safe, reliable, and efficient maintenance of company equipment and facilities,…
Added 4 hours ago
GC
Dining Reservations Lead (Full Time)
Granite Club
Toronto, ON · North York, ON
- Full-time
…occupancy for specialty dining and culinary features, mentors the coordinator team on shift, and optimizes seating pacing to support Front of House service and kitchen…
Added 4 hours ago
OD
Project Coordinator
Overhead Door
Edmonton, AB
- Full-time
We have an immediate opening for a Project Coordinator located in the Edmonton Branch. Reporting to the General Manager, this position is responsible for managing contracts for ongoing and…
Added 5 hours ago
MS
Inventory Control Coordinator
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- Full-time
…systems and technology, that fulfill complex and challenging distribution needs. Managing 22.5 million square feet operating out of more than 190 sites across North America and Europe with…
Added 5 hours ago
Dispatch Operations Coordinator - CDI (Halifax)
Fastfrate Group
Dartmouth, NS
Canada Drayage Inc. is seeking an Operations Coordinator to support daily dispatch and billing activities. This person will work closely with the Dispatcher to plan and monitor loads,…
Added 5 hours ago
Toyota Admin-Driver Coordinator
Fastfrate Group
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…wide range of industries with safe, reliable, and efficient…
Added 6 hours ago
CO
COORDINATOR TRAINING & DEVELOPMENT # 66666
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Toronto, ON
- Full-time
Deals with confidential and sensitive information regarding operations, assets and resources, proposed or new management initiatives, strategies or programs, and investigation of a…
Added 6 hours ago
B
Talent & Development Coordinator
BESTSELLER
Montreal, QC
- Full-time
We’re all about teamwork, inclusivity, and growth! As our Talent & Development Coordinator, you’ll be the engine behind our day-to-day recruitment and people development activities -…
Added 6 hours ago
Dispatch Coordinator - CDI (Lachine)
Fastfrate Group
Dartmouth, NS
Canada Drayage Inc. is seeking an Operations Coordinator to support daily dispatch and billing activities. This person will work closely with the Dispatcher to plan and monitor loads,…
Added 6 hours ago
CD
Gestionnaire principal(e) des ventes | Senior Sales Manager
Cirque du Soleil Entertainment Group
Montreal, QC
- Full-time
…produits exceptionnels, pour assurer le bon déroulement des opérations, pour mettre leur ingéniosité au service de leur équipe, en plus de contribuer à valoriser leur expertise et…
Added 6 hours ago
TH
Commercial Operations Coordinator
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- Full-time
…at Trudell Healthcare Solutions are looking for a Commercial Operations Coordinator who brings together marketing know-how, strong business instincts, and a genuine commitment to the…
Added 7 hours ago
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Data Coordinator
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Winnipeg, MB
- Full-time
Reporting to the IT & Systems Officer, the Data Coordinator supports the effective management, maintenance, and use of organizational data. This role plays a key part in ensuring the…
Added 7 hours ago
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…wide range of industries with safe, reliable, and efficient…

Wärtsilä

Office Coordinator

Dartmouth, NS, Canada

Apply About employer

Applications open in a new tab.

Job details

Apply by: Oct 19, 2026
Posting language: English
Posted: Oct 5, 2026

Original job description

Wärtsilä is an innovative technology company known for being a forerunner in the Marine and Energy markets. Every day, we – Wärtsilians - put our hearts and minds into turning Wärtsilä's purpose of enabling sustainable societies through innovation in technology and services into reality. Our ultimate aim is to provide increased value to both our customers and society. New, game-changing ideas and continuous improvement have been part of our DNA since 1834. Together, we can create new business opportunities and more sustainable future that we can all be proud of.

We want to transition the world towards a decarbonised and sustainable future. By pushing the boundaries of engineering and technology, we can make it work. We are always on the lookout for future-oriented talent – want to join the ride?

Job Summary

As an Office Coordinator, you will play a key role in ensuring the smooth and efficient day-to-day operation of our Halifax office while delivering a professional, welcoming, and customer-focused experience for employees, visitors, contractors, clients, and other stakeholders. You will coordinate reception activities, workplace services, facilities support, internal communications, employee engagement initiatives, and operational support for Country Management Team.

This role serves as a central point of contact for the site and contributes to creating a safe, organized, and engaging workplace environment. The ideal candidate is highly organized, service-oriented, proactive, and able to effectively manage multiple priorities in a dynamic environment.

Please note that this opportunity is a 12-month fixed-term contract with a full-time, office-based work arrangement (5 days per week)

Main Responsibilities

Serve as the primary point of contact for employees, visitors, contractors, vendors, and guests, delivering professional, welcoming, and customer-focused experience.
Manage visitor administration and site access processes, including visitor registration, badge issuance, access credentials, security procedures, visitor records, directories, and access logs.
Support in Canada onboarding and offboarding activities, including workplace orientations, site access, workspace readiness, equipment coordination, and related administrative support.
Maintain a safe, professional, and functional workplace environment by overseeing the appearance and organization of reception areas, meeting rooms, common spaces, and office facilities.
Coordinate office operations and administrative services, including mail and courier services, office supplies, workplace consumables, records management, document administration, and other daily operational requirements.
Administer company mobile devices and telecommunications programs, including inventory management, distribution, user support, and vendor coordination.
Coordinate meetings, executive visits, employee events, training sessions, and workplace activities, including scheduling, room reservations, catering, logistics, and site support.
Support employee engagement, recognition, wellness, and workplace culture initiatives that contribute to a positive employee experience and organizational effectiveness.
Coordinate internal communications, site-wide announcements, employee communications, and workplace information channels to support employee engagement and organizational awareness.
Coordinate facility maintenance activities and workplace services, acting as the local liaison for vendors, contractors, property management, and external service providers.
Monitor and coordinate facility inspections, repairs, preventive maintenance, and service activities, including HVAC, plumbing, electrical systems, cleaning services, security systems, and general building services.
Support workplace safety, environmental, and compliance programs by coordinating safety orientations, emergency preparedness activities, inspections, drills, documentation, and required records.
Maintain facility, safety, and compliance documentation, including inspection records, permits, certifications, contractor documentation, and regulatory requirements.
Support workshop and operational compliance activities by coordinating inspections, maintenance schedules, safety documentation, equipment certifications, PPE monitoring, hazardous waste disposal, and vendor services as required.
Provide administrative and operational support to local leadership, including reporting, purchase requests, vendor quotations, invoice coordination, special projects, and continuous improvement initiatives.
Perform other duties, responsibilities, and special projects assigned by management to support business operations and organizational objectives.

About You:

To be successful in this role, you will have:

Education & Experience:

High school diploma or General Education Development (GED) certificate.
Minimum of two (2) years of experience in office administration, office coordination, reception, workplace services, facilities support, or a related role.
Experience coordinating vendors, office operations, meetings, events, or workplace services is considered an asset.

Technical Skills:

Proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
Ability to manage administrative systems, records, scheduling tools, and workplace-related documentation.
Experience supporting mobile device administration, office technology, or workplace systems is considered an asset.

Core Competencies:

Strong communication, interpersonal, customer service, and relationship-building skills.
Excellent organizational, time-management, and multitasking abilities with strong attention to detail.
Proactive, adaptable, and solution-oriented mindset with sound judgment and professionalism.
Commitment to delivering a positive employee and visitor experience.

Additional Requirements:

Ability to reliably commute to and work onsite at the Halifax office location five days per week.
This role is based on site at the Halifax office and requires regular interaction with employees, visitors, contractors, and vendors.
The position involves a combination of desk-based administrative work and movement throughout the office and workshop facilities.
Frequent computer use and occasional standing, walking, bending, reaching, and lifting office supplies or materials may be required.
Occasional lifting and carrying of materials, supplies, equipment, or packages up to 25 lbs. (11 kg) may be required.
The ability to support meetings, workplace activities, site inspections, and facility-related tasks is required.

Last application date: 19/10/2026

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities.

Please note that according to Wärtsilä policy, voluntary consent for a security check may be required from candidates being considered for this position, depending on the applicable country.

This is Wärtsilä

Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 18,300 professionals, in more than 230 locations in 77 countries, shape the decarbonisation transformation of our industries across the globe. Read more on www.wartsila.com.

Successful applicants must be authorized to work in Canada without sponsorship. Wartsila is committed to Employment Equity, supports diversity in the workplace, and encourages applications from all qualified individuals, including women, members of visible minorities, Indigenous persons, and persons with disabilities. If you require accommodation during the recruitment process, please let us know, and we will work with you to support your request. At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities. As part of the recruitment process, certain roles will be subject to pre-employment conditions, which can include - but are not limited to - reference checks, background screening (criminal record, education, and employment verification), fit-to-work medical assessments, and confirmation of eligibility to work in Canada.

Apply About employer

More about this job

Responsibilities

The Office Coordinator manages daily operations, reception, and facilities support for the Halifax office while ensuring a professional experience for all stakeholders. They also provide administrative support to local leadership and coordinate internal communications, employee engagement, and safety compliance programs.

Requirements

Candidates must have a high school diploma or GED and at least two years of experience in office administration or a related field. Proficiency in Microsoft Office and strong organizational, communication, and multitasking skills are required.

Skills

Office administration
Facilities support
Reception management
Vendor coordination
Microsoft Office
Communication skills
Time management
Customer service
Records management
Event coordination
Safety compliance
Administrative support
Inventory management
Internal communications
Problem solving

Benefits

Diversity and inclusion initiatives
Equal employment opportunities
Hybrid work model

Visa sponsorship

Not detected in the job text

Keywords

Office Coordinator
Facilities Management
Administrative Support
Vendor Management
Reception
Workplace Services
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Onboarding
Offboarding
Safety Compliance
Emergency Preparedness
Records Management
Inventory Management
Employee Engagement
Internal Communications
Site Access
Procurement
Purchase Requests
Continuous Improvement
Marine Industry
Energy Industry
Decarbonisation
Sustainability
Contract Administration
Logistics
Facility Maintenance

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