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Added 13 mins ago
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Product Engineering Coordinator
Tayco
Remote, Canada
- Full-time
- Remote
Tayco is looking for one product engineering coordinator to join our Team! The Product Engineer Coordinator is responsible for the development and engineering of new product solutions, as…
Added 27 mins ago
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Overhead Crane Technician - FIFO 14/14
Convergint
Dartmouth, NS
- Internship
Liaise with the Safety Coordinator ensuring that colleagues follow all safety policies and procedures.
Added 27 mins ago
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Product Engineering Coordinator
Tayco
Toronto, ON · Etobicoke, ON
- $70,000 to $80,000 CAD / year
- Full-time
Tayco is looking for one product engineering coordinator to join our Team! The Product Engineer Coordinator is responsible for the development and engineering of new product solutions, as…
Added 27 mins ago
DD
Project Site Lead & Coordinator
DELARTIS DESIGNS
Delhi, ON
- Full-time
Degree or Diploma in Civil Engineering, Construction Management, or Architecture.
Added 58 mins ago
ST
Quality Control Inspector
Steelhaus Technologies
AB · Calgary, Alberta
- Contract
…solutions; fusing practical, field-proven experience, adaptable engineering, integrated manufacturing, and uncompromising safety with relentless delivery of unwavering customer…
Added 2 hours ago
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Purchasing Agent
BV GLAZING
Concord, ON
- $50,000 to $60,000 CAD / year
- Full-time
BVGlazing Systems is a leading manufacturing and construction company specializing in the design, engineering, production and installation of window wall, curtain wall and railing…
Added 2 hours ago
FC
Project Coordinator
FCC Canada
Toronto, ON
- $85,000 to $98,000 CAD / year
FCC Group is an international leader in engineering and infrastructure, headquartered in Spain. With over a century of history, FCC’s core businesses include construction, environmental…
Added 2 hours ago
Senior Project Coordinator
FCC Canada
Toronto, ON
FCC Group is an international leader in engineering and infrastructure, headquartered in Spain. With over a century of history, FCC’s core businesses include construction, environmental…
Added 2 hours ago
Project Coordinator - Capital Projects
Convergint Technologies Ltd
Dartmouth, NS
Convergint is looking for a team-oriented, results-driven, Project Coordinator to join our amazing Capital Projects team in our Halifax location. As the Project Coordinator, you will be…
Added 2 hours ago
Document Controller
Convergint Technologies Ltd
Dartmouth, NS
…Controller, you will work closely with our project management and engineering teams to coordinate field activities, support documentation, and assist with the technical delivery of…
Added 3 hours ago
GA
Proposal Coordinator
GDI Ainsworth
Mississauga, ON
- $55,000 to $75,000 USD / year
- Full-time
The Proposal Coordinator supports the Proposal Development team in the preparation, formatting, coordination, and submission of proposals and sales documents. Working closely with internal…
Added 3 hours ago
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Technical Specifications Coordinator
SYSTRA
Montreal, QC
- Full-time
Reporting to the workstream Design Director and working in close collaboration with discipline leads, system engineering teams, civil infrastructure, rail systems, procurement, and project…
Added 4 hours ago
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Process Improvement Specialist
CBRE
Toronto, ON
- Full-time
Predictive analysis / Process engineering of HVAC operations to improve effectiveness of service to clients
Added 4 hours ago
Talent Acquisition Coordinator
RAM Engineering Ltd.
Vancouver, BC
RAM is a project delivery firm specializing in Project Management, Construction Management, Engineering and Advisory services across Canada. RAM is searching for a motivated and experienced…
Added 5 hours ago
CS
maintenance coordinator
Commercial Spring & Tool Company Limited
Mississauga, ON
- Full-time
Added 6 hours ago
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Plant Operator
Cenovus Energy
AB · Foster Creek
- Full-time
Reporting to the Coordinator, the Plant Operator is responsible for ensuring the safe, reliable, and efficient operation of processing equipment as required to achieve maximum throughput…
Added 7 hours ago
Production Shift Supervisor
Amrize
Saint-Constant, QC · St-Constant, Queb
Provide operational coverage for the Production Manager and Production Coordinator as required.
Added 7 hours ago
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Project Controls Coordinator - Buildings
Graham
Vancouver, BC
- Full-time
Graham is actively recruiting for a Senior Project Controls Coordinator to support the Buildings Division. Reporting to the Project Controls Lead, this role partners with project teams to…
Added 8 hours ago
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Winter Co-op 2027 - Business Technology
Manulife
Toronto, ON
- Full-time
Currently pursuing an undergraduate degree in Computer Science, Engineering, or a related field
Added 8 hours ago
PT
Maintenance Coordinator / Coordonnateur maintenance
Parkland Terminals of Eastern Canada Inc.
Montreal, QC
- Full-time
Added 9 hours ago
VC
Design Coordinator
VINCI Construction Grands Projets Hellas S.A.
Toronto, ON · Greater Toronto Area, Canada
- Full-time
…leader, specialized in the design and construction of major civil engineering and building works in Canada is hiring…
Added 9 hours ago
AC
Project Coordinator
Aston Carter
Calgary, AB
- $75,000 to $90,000 CAD / year
- Full-time
The Project Coordinator plays a critical role in supporting multiple concurrent client engagements, executive search projects, and internal operations within a fast-paced professional…
Added 10 hours ago
DI
Jr. Mechanical Engineer
Draganfly Inc.
Burnaby, BC
- $65,000 to $85,000 CAD / year
- Full-time
…focus is on the sale of drone products and services, contract engineering & custom integration product development, and health monitoring products and…
Added 10 hours ago
E
Geomatics 3D Modelling Coordinator - Heavy Civil
EllisDon
Toronto, ON · ON · Ontario Projects
- Full-time
You as a Geomatics 3D Modelling Coordinator will:
Added 12 hours ago
FC
Coordonnateur(trice) en santé et sécurité (Travail de nuit) / Health and Safety Coordinator (Night Shift)
Flatiron Construction Corp
QC · Quebec City, QC
- Other
…in preventing accidents and injuries? As a Health and Safety Coordinator, you will inspect, evaluate, train and provide technical support for work crews to ensure compliance with the Health…

Wärtsilä

Office Coordinator

Dartmouth, NS, Canada

Apply About employer

Applications open in a new tab.

Job details

Apply by: Oct 19, 2026
Posting language: English
Posted: Oct 5, 2026

Original job description

Wärtsilä is an innovative technology company known for being a forerunner in the Marine and Energy markets. Every day, we – Wärtsilians - put our hearts and minds into turning Wärtsilä's purpose of enabling sustainable societies through innovation in technology and services into reality. Our ultimate aim is to provide increased value to both our customers and society. New, game-changing ideas and continuous improvement have been part of our DNA since 1834. Together, we can create new business opportunities and more sustainable future that we can all be proud of.

We want to transition the world towards a decarbonised and sustainable future. By pushing the boundaries of engineering and technology, we can make it work. We are always on the lookout for future-oriented talent – want to join the ride?

Job Summary

As an Office Coordinator, you will play a key role in ensuring the smooth and efficient day-to-day operation of our Halifax office while delivering a professional, welcoming, and customer-focused experience for employees, visitors, contractors, clients, and other stakeholders. You will coordinate reception activities, workplace services, facilities support, internal communications, employee engagement initiatives, and operational support for Country Management Team.

This role serves as a central point of contact for the site and contributes to creating a safe, organized, and engaging workplace environment. The ideal candidate is highly organized, service-oriented, proactive, and able to effectively manage multiple priorities in a dynamic environment.

Please note that this opportunity is a 12-month fixed-term contract with a full-time, office-based work arrangement (5 days per week)

Main Responsibilities

Serve as the primary point of contact for employees, visitors, contractors, vendors, and guests, delivering professional, welcoming, and customer-focused experience.
Manage visitor administration and site access processes, including visitor registration, badge issuance, access credentials, security procedures, visitor records, directories, and access logs.
Support in Canada onboarding and offboarding activities, including workplace orientations, site access, workspace readiness, equipment coordination, and related administrative support.
Maintain a safe, professional, and functional workplace environment by overseeing the appearance and organization of reception areas, meeting rooms, common spaces, and office facilities.
Coordinate office operations and administrative services, including mail and courier services, office supplies, workplace consumables, records management, document administration, and other daily operational requirements.
Administer company mobile devices and telecommunications programs, including inventory management, distribution, user support, and vendor coordination.
Coordinate meetings, executive visits, employee events, training sessions, and workplace activities, including scheduling, room reservations, catering, logistics, and site support.
Support employee engagement, recognition, wellness, and workplace culture initiatives that contribute to a positive employee experience and organizational effectiveness.
Coordinate internal communications, site-wide announcements, employee communications, and workplace information channels to support employee engagement and organizational awareness.
Coordinate facility maintenance activities and workplace services, acting as the local liaison for vendors, contractors, property management, and external service providers.
Monitor and coordinate facility inspections, repairs, preventive maintenance, and service activities, including HVAC, plumbing, electrical systems, cleaning services, security systems, and general building services.
Support workplace safety, environmental, and compliance programs by coordinating safety orientations, emergency preparedness activities, inspections, drills, documentation, and required records.
Maintain facility, safety, and compliance documentation, including inspection records, permits, certifications, contractor documentation, and regulatory requirements.
Support workshop and operational compliance activities by coordinating inspections, maintenance schedules, safety documentation, equipment certifications, PPE monitoring, hazardous waste disposal, and vendor services as required.
Provide administrative and operational support to local leadership, including reporting, purchase requests, vendor quotations, invoice coordination, special projects, and continuous improvement initiatives.
Perform other duties, responsibilities, and special projects assigned by management to support business operations and organizational objectives.

About You:

To be successful in this role, you will have:

Education & Experience:

High school diploma or General Education Development (GED) certificate.
Minimum of two (2) years of experience in office administration, office coordination, reception, workplace services, facilities support, or a related role.
Experience coordinating vendors, office operations, meetings, events, or workplace services is considered an asset.

Technical Skills:

Proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
Ability to manage administrative systems, records, scheduling tools, and workplace-related documentation.
Experience supporting mobile device administration, office technology, or workplace systems is considered an asset.

Core Competencies:

Strong communication, interpersonal, customer service, and relationship-building skills.
Excellent organizational, time-management, and multitasking abilities with strong attention to detail.
Proactive, adaptable, and solution-oriented mindset with sound judgment and professionalism.
Commitment to delivering a positive employee and visitor experience.

Additional Requirements:

Ability to reliably commute to and work onsite at the Halifax office location five days per week.
This role is based on site at the Halifax office and requires regular interaction with employees, visitors, contractors, and vendors.
The position involves a combination of desk-based administrative work and movement throughout the office and workshop facilities.
Frequent computer use and occasional standing, walking, bending, reaching, and lifting office supplies or materials may be required.
Occasional lifting and carrying of materials, supplies, equipment, or packages up to 25 lbs. (11 kg) may be required.
The ability to support meetings, workplace activities, site inspections, and facility-related tasks is required.

Last application date: 19/10/2026

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities.

Please note that according to Wärtsilä policy, voluntary consent for a security check may be required from candidates being considered for this position, depending on the applicable country.

This is Wärtsilä

Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 18,300 professionals, in more than 230 locations in 77 countries, shape the decarbonisation transformation of our industries across the globe. Read more on www.wartsila.com.

Successful applicants must be authorized to work in Canada without sponsorship. Wartsila is committed to Employment Equity, supports diversity in the workplace, and encourages applications from all qualified individuals, including women, members of visible minorities, Indigenous persons, and persons with disabilities. If you require accommodation during the recruitment process, please let us know, and we will work with you to support your request. At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities. As part of the recruitment process, certain roles will be subject to pre-employment conditions, which can include - but are not limited to - reference checks, background screening (criminal record, education, and employment verification), fit-to-work medical assessments, and confirmation of eligibility to work in Canada.

Apply About employer

More about this job

Responsibilities

The Office Coordinator manages daily operations, reception, and facilities support for the Halifax office while ensuring a professional experience for all stakeholders. They also provide administrative support to local leadership and coordinate internal communications, employee engagement, and safety compliance programs.

Requirements

Candidates must have a high school diploma or GED and at least two years of experience in office administration or a related field. Proficiency in Microsoft Office and strong organizational, communication, and multitasking skills are required.

Skills

Office administration
Facilities support
Reception management
Vendor coordination
Microsoft Office
Communication skills
Time management
Customer service
Records management
Event coordination
Safety compliance
Administrative support
Inventory management
Internal communications
Problem solving

Benefits

Diversity and inclusion initiatives
Equal employment opportunities
Hybrid work model

Visa sponsorship

Not detected in the job text

Keywords

Office Coordinator
Facilities Management
Administrative Support
Vendor Management
Reception
Workplace Services
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Onboarding
Offboarding
Safety Compliance
Emergency Preparedness
Records Management
Inventory Management
Employee Engagement
Internal Communications
Site Access
Procurement
Purchase Requests
Continuous Improvement
Marine Industry
Energy Industry
Decarbonisation
Sustainability
Contract Administration
Logistics
Facility Maintenance

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