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Added 55 mins ago
P
Maintenance Coordinator
Penske
Mississauga, ON
- Full-time
The Penske Maintenance Coordinator position is focused on managing inventory and administrative processes of the branch (branches) that support maintenance operational efficiency,…
Added 5 hours ago
I
E-Commerce Portfolio Lead
IMGadgets™
Mississauga, ON
- Full-time
Sourcing Support & Launch Project Management: Partner with procurement to source new line extensions and products. Own the operational project management and tracking of product launches…
Added 8 hours ago
SP
Project Coordinator/Senior Project Coordinator (Edmonton)
Synergy Projects Ltd.
AB · Edmonton, AB
- Full-time
Synergy Projects Ltd. is seeking a Project Coordinator/Senior Project Coordinator to work with the project team towards the timely coordination of workflow regarding construction projects,…
Added 10 hours ago
COORDINATOR VENDOR MANAGEMENT
City of Toronto
Toronto, ON
The Coordinator Vendor Management (Contracted Services) serves as a key liaison between vendors, and internal stakeholders, ensuring timely communication, rapid issue resolution, and a high…
Added 11 hours ago
BE
Production & Operations Coordinator
Boundary Equipment Co. Ltd.
Port Coquitlam, BC
- Full-time
At Bridge Machine, we're looking for a Production & Operations Coordinator who enjoys being at the centre of it all.
Added 11 hours ago
E
Sport Event Management - Account Coordinator
EventConnect
London, ON
- Other
At EventConnect our clients are the focus of our team every day. As an Account Coordinator, you will contribute to the day-to-day tasks and workflows alongside the Operations and Account…
Added 12 hours ago
BB
Project Coordinator
Bosch Building Technologies North America
Toronto, ON
- Full-time
The Project Coordinator will manage, coordinate, and execute the project plan. Participate in the delivery of all activities and manage resources for efficiency and project profitability.…
Added 14 hours ago
GD
Sr. Coordinator, Procurement
Groupe Dynamite, Inc Garage
Mont-Royal, QC · Ville Mont-Royal, Quebec
- Full-time
We are currently seeking a highly skilled and detail-oriented Senior Coordinator within our Indirect Procurement Department. This role plays a pivotal part in supporting the efficient…
Added 15 hours ago
A
Onsite Coordinator - Lab Operations Support
Avantor
Mississauga, ON · ON
- Full-time
…customizable, flexible solutions and end-to-end laboratory operations…
Added 16 hours ago
CO
Administrative Assistant I (ID: 56182)
City of Edmonton
Edmonton, AB
- Full-time
As the Administrative Assistant, you will manage day-to-day office operations, track priority initiatives, and oversee workflows for the Building Great Neighbourhoods Branch. Reporting to…
Added 16 hours ago
Administrative Assistant I
City of Edmonton
AB
As the Administrative Assistant, you will manage day-to-day office operations, track priority initiatives, and oversee workflows for the Building Great Neighbourhoods Branch. Reporting to…
Added 16 hours ago
GD
Sr. Coordinator, Procurement
Groupe Dynamite
Mont-Royal, QC
- Full-time
We are currently seeking a highly skilled and detail-oriented Senior Coordinator within our Indirect Procurement Department. This role plays a pivotal part in supporting the efficient…
Added 17 hours ago
LA
Materials Purchasing Coordinator
Les Aliments DAINTY Foods Inc.
Windsor, ON
- Full-time
We’re looking for an organized and proactive Materials Purchasing Coordinator to support day-to-day purchasing at our Windsor facility. This role keeps materials flowing smoothly to support…
Added 17 hours ago
H
Inventory Coordinator
Hays
Toronto, ON
- $21 to $26 CAD / hour
- Contract
…Due to continued growth, they are seeking a Parts & Inventory Coordinator to join their operations…
Added 17 hours ago
Aircraft Material Coordinator - Montreal
WestJet Group
Dorval, QC
As WestJet becomes more complex and dynamic, we are seeking an Aircraft Materials Coordinator in our Toronto base. This individual has the ability to exhibit a high standard of excellence,…
Added 18 hours ago
TD
Move Coordinator (Term)
Toronto District School Board
Toronto, ON
- $98,343 to $107,249 CAD / year
- Contract
Reporting to the Senior Manager, Capital Revitalization Services, the Move Coordinator is responsible for planning, coordinating, and overseeing the relocation of school operations to new,…
Added 18 hours ago
QP
Operations Coordinator
QuadReal Property Group
Vancouver, BC
- Full-time
Working as part of the Vancouver Operational Excellence Team, the Operations Coordinator will report directly to the General Manager. The successful incumbent will be responsible for…
Added 18 hours ago
SR
Showhome Design Lead
Studio Ridge Residential
Calgary, AB
- Full-time
…projects from initial concept through sourcing, presentation, procurement coordination, installation and final styling, while developing into a primary day-to-day relationship for our…
Added 18 hours ago
DS
Manager of Procurement and Risk Management Services
District School Board of Niagara
ON · Ontario, Canada
- Full-time
Recommend improvements to procurement and vendor management processes that strengthen Board and school operations and support student achievement.
Added 20 hours ago
B
Business Management Coordinator, Winter 2027 (Co-op/Internship) - 4 months
BMO
Toronto, ON · YNG
- Full-time
Provides a variety of general office support services and clerical tasks to support to one or more business groups and facilitate group operations. Collaborates with internal and external…
Added 20 hours ago
R
Customer Service Coordinator
Reckitt
Ottawa, ON
- $60,000 to $75,000 CAD / year
…opportunities in all areas of the supply chain, from planning and procurement to manufacturing and logistics. You could join our Global Supply Planning team to develop and implement our…
Added 20 hours ago
Office Coordinator
Wärtsilä
Dartmouth, NS
As an Office Coordinator, you will play a key role in ensuring the smooth and efficient day-to-day operation of our Halifax office while delivering a professional, welcoming, and…
Added 20 hours ago
Asset Coordinator
Simpcw Resources Group
Kamloops 1, BC
Reporting to the Assistant Asset Manager, the Asset Coordinator provides hands-on coordination and operational support for company vehicles, equipment, tools, materials, and maintenance…
Added 21 hours ago
EI
Project Coordinator
EBC Inc.
Delta, BC
- Full-time
Added 22 hours ago
Billing Analyst
Metso
Sudbury, ON · Burlington, ON · Montreal, QC · Prince George, BC · Wabush, NL
We are looking for a Project Coordinator to join our Project Delivery & Services team. In this role, you will support the planning, execution, and successful delivery of customer projects…

Wärtsilä

Office Coordinator

Dartmouth, NS, Canada

Apply About employer

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Job details

Apply by: Oct 19, 2026
Posting language: English
Posted: Oct 5, 2026

Original job description

Wärtsilä is an innovative technology company known for being a forerunner in the Marine and Energy markets. Every day, we – Wärtsilians - put our hearts and minds into turning Wärtsilä's purpose of enabling sustainable societies through innovation in technology and services into reality. Our ultimate aim is to provide increased value to both our customers and society. New, game-changing ideas and continuous improvement have been part of our DNA since 1834. Together, we can create new business opportunities and more sustainable future that we can all be proud of.

We want to transition the world towards a decarbonised and sustainable future. By pushing the boundaries of engineering and technology, we can make it work. We are always on the lookout for future-oriented talent – want to join the ride?

Job Summary

As an Office Coordinator, you will play a key role in ensuring the smooth and efficient day-to-day operation of our Halifax office while delivering a professional, welcoming, and customer-focused experience for employees, visitors, contractors, clients, and other stakeholders. You will coordinate reception activities, workplace services, facilities support, internal communications, employee engagement initiatives, and operational support for Country Management Team.

This role serves as a central point of contact for the site and contributes to creating a safe, organized, and engaging workplace environment. The ideal candidate is highly organized, service-oriented, proactive, and able to effectively manage multiple priorities in a dynamic environment.

Please note that this opportunity is a 12-month fixed-term contract with a full-time, office-based work arrangement (5 days per week)

Main Responsibilities

Serve as the primary point of contact for employees, visitors, contractors, vendors, and guests, delivering professional, welcoming, and customer-focused experience.
Manage visitor administration and site access processes, including visitor registration, badge issuance, access credentials, security procedures, visitor records, directories, and access logs.
Support in Canada onboarding and offboarding activities, including workplace orientations, site access, workspace readiness, equipment coordination, and related administrative support.
Maintain a safe, professional, and functional workplace environment by overseeing the appearance and organization of reception areas, meeting rooms, common spaces, and office facilities.
Coordinate office operations and administrative services, including mail and courier services, office supplies, workplace consumables, records management, document administration, and other daily operational requirements.
Administer company mobile devices and telecommunications programs, including inventory management, distribution, user support, and vendor coordination.
Coordinate meetings, executive visits, employee events, training sessions, and workplace activities, including scheduling, room reservations, catering, logistics, and site support.
Support employee engagement, recognition, wellness, and workplace culture initiatives that contribute to a positive employee experience and organizational effectiveness.
Coordinate internal communications, site-wide announcements, employee communications, and workplace information channels to support employee engagement and organizational awareness.
Coordinate facility maintenance activities and workplace services, acting as the local liaison for vendors, contractors, property management, and external service providers.
Monitor and coordinate facility inspections, repairs, preventive maintenance, and service activities, including HVAC, plumbing, electrical systems, cleaning services, security systems, and general building services.
Support workplace safety, environmental, and compliance programs by coordinating safety orientations, emergency preparedness activities, inspections, drills, documentation, and required records.
Maintain facility, safety, and compliance documentation, including inspection records, permits, certifications, contractor documentation, and regulatory requirements.
Support workshop and operational compliance activities by coordinating inspections, maintenance schedules, safety documentation, equipment certifications, PPE monitoring, hazardous waste disposal, and vendor services as required.
Provide administrative and operational support to local leadership, including reporting, purchase requests, vendor quotations, invoice coordination, special projects, and continuous improvement initiatives.
Perform other duties, responsibilities, and special projects assigned by management to support business operations and organizational objectives.

About You:

To be successful in this role, you will have:

Education & Experience:

High school diploma or General Education Development (GED) certificate.
Minimum of two (2) years of experience in office administration, office coordination, reception, workplace services, facilities support, or a related role.
Experience coordinating vendors, office operations, meetings, events, or workplace services is considered an asset.

Technical Skills:

Proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
Ability to manage administrative systems, records, scheduling tools, and workplace-related documentation.
Experience supporting mobile device administration, office technology, or workplace systems is considered an asset.

Core Competencies:

Strong communication, interpersonal, customer service, and relationship-building skills.
Excellent organizational, time-management, and multitasking abilities with strong attention to detail.
Proactive, adaptable, and solution-oriented mindset with sound judgment and professionalism.
Commitment to delivering a positive employee and visitor experience.

Additional Requirements:

Ability to reliably commute to and work onsite at the Halifax office location five days per week.
This role is based on site at the Halifax office and requires regular interaction with employees, visitors, contractors, and vendors.
The position involves a combination of desk-based administrative work and movement throughout the office and workshop facilities.
Frequent computer use and occasional standing, walking, bending, reaching, and lifting office supplies or materials may be required.
Occasional lifting and carrying of materials, supplies, equipment, or packages up to 25 lbs. (11 kg) may be required.
The ability to support meetings, workplace activities, site inspections, and facility-related tasks is required.

Last application date: 19/10/2026

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities.

Please note that according to Wärtsilä policy, voluntary consent for a security check may be required from candidates being considered for this position, depending on the applicable country.

This is Wärtsilä

Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 18,300 professionals, in more than 230 locations in 77 countries, shape the decarbonisation transformation of our industries across the globe. Read more on www.wartsila.com.

Successful applicants must be authorized to work in Canada without sponsorship. Wartsila is committed to Employment Equity, supports diversity in the workplace, and encourages applications from all qualified individuals, including women, members of visible minorities, Indigenous persons, and persons with disabilities. If you require accommodation during the recruitment process, please let us know, and we will work with you to support your request. At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities. As part of the recruitment process, certain roles will be subject to pre-employment conditions, which can include - but are not limited to - reference checks, background screening (criminal record, education, and employment verification), fit-to-work medical assessments, and confirmation of eligibility to work in Canada.

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More about this job

Responsibilities

The Office Coordinator manages daily operations, reception, and facilities support for the Halifax office while ensuring a professional experience for all stakeholders. They also provide administrative support to local leadership and coordinate internal communications, employee engagement, and safety compliance programs.

Requirements

Candidates must have a high school diploma or GED and at least two years of experience in office administration or a related field. Proficiency in Microsoft Office and strong organizational, communication, and multitasking skills are required.

Skills

Office administration
Facilities support
Reception management
Vendor coordination
Microsoft Office
Communication skills
Time management
Customer service
Records management
Event coordination
Safety compliance
Administrative support
Inventory management
Internal communications
Problem solving

Benefits

Diversity and inclusion initiatives
Equal employment opportunities
Hybrid work model

Visa sponsorship

Not detected in the job text

Keywords

Office Coordinator
Facilities Management
Administrative Support
Vendor Management
Reception
Workplace Services
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Onboarding
Offboarding
Safety Compliance
Emergency Preparedness
Records Management
Inventory Management
Employee Engagement
Internal Communications
Site Access
Procurement
Purchase Requests
Continuous Improvement
Marine Industry
Energy Industry
Decarbonisation
Sustainability
Contract Administration
Logistics
Facility Maintenance

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