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Added 8 mins ago
MH
Occupational Therapy Assistant - Panorama
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Panorama, BC
- Part-time
As an Occupational Therapy Assistant (OTA) at Monarch House your primary responsibility is implementing interventions for children and youth with autism spectrum disorder or other…
Added 8 mins ago
SD
Pharmacy Assistant, Hourly Part Time Flexible Shifts
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- Part-time
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Pharmacy Assistant, Hourly Part Time Day Greenlight Requisition
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Added 8 mins ago
LC
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Added 53 mins ago
MI
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- Full-time
Law firm, law clerk or legal assistant background
Added 1 hour ago
W
pharmacy assistant
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Calgary, AB
- Part-time
The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity to provide patient…
Added 1 hour ago
WC
pharmacy assistant
Walmart Canada
Calgary, AB
- Full-time
Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…
Added 1 hour ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 1 hour ago
TA
Lead AI Architect & Delivery Manager
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Canada
- Full-time
…technical authority and engagement lead for the client's TPRM AI Assistant project, backfilling the departing AI Lead. This role is responsible for driving the technical strategy of the…
Added 1 hour ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Advanced digital literacy and proficiency in Microsoft Office Suite; experience with data analytic tools, Meditech and other hospital information systems is an asset.
Added 1 hour ago
CO
Administrative Assistant 4 - Street Crime Unit (up to two year term)
City of Saint John
Saint John, NB
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Collects, analyzes, and evaluates data for reporting purposes
Added 1 hour ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
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Compiles data and prepares crime incident statistics reports for Statistics Canada
Added 1 hour ago
AT
Trip Assistant
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- Full-time
As a Trip Assistant, you're not just helping freight move - you’re the behind-the-scenes hero keeping our operations running smoothly across road, rail, and sea. If you thrive in a…
Added 1 hour ago
SH
Administrative Assistant
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- Full-time
Under the general supervision of and responsible to the Director/Regional Manager/Manager; the Administrative Assistant is committed to the vision, mission, values and strategic priorities…
Added 1 hour ago
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Administrative Assistant
Shared Health-Soins Communs
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Added 2 hours ago
SP
Purchasing Administrative Assistant
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Added 2 hours ago
Administrative Assistant
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Added 2 hours ago
UO
Research Assistant, Clinical Neurosciences
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Calgary, AB
- Part-time
The Department of Clinical Neurosciences in the Cumming School of Medicine invites applications for a Research Assistant. This Fixed Term Recurring Part-time position is for approximately 1…
Added 2 hours ago
Communications Clerk
Winnipeg Regional Health Authority
Winnipeg, MB
Note: Experience as Unit Clerk, Unit Assistant, Receptionist, Secretary, Slating Clerk or Dispatcher is deemed to meet the definition of "related" experience.
Added 2 hours ago
Administrative Assistant
Winnipeg Regional Health Authority
Grandview, MB
Under the general supervision of and responsible to the Director/Regional Manager/Manager; the Administrative Assistant is committed to the vision, mission, values and strategic priorities…
Added 2 hours ago
A
Director of Rooms Division (Full-Time)
AccorHotel
Ottawa, ON
- Full-time
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Added 2 hours ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps partiel Quarts de travail flexibles Embauche feu vert
Shoppers Drug Mart
Saint-Jean-sur-Richelieu, QC
- Part-time
Diplôme d’un cours reconnu d’assistant technique en pharmacie, de préférence.

Waterloo Region District School Board

Temporary Secretary (C)

Waterloo, ON, Canada

Salary: $24.63- $29.62/hour · Internship

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Applications open in a new tab.

Job details

Pay: Salary: $24.63- $29.62/hour
Job type: Internship
Apply by: Nov 29, 2026
Working hours: 35 hours per week
Posting language: English
Posted: Oct 30, 2026

Original job description

TEMPORARY SECRETARY (C)

U- Turn (W)

Educational Services

Applicants Will Be Considered In The Following Order

Qualified permanent ESS/OSSTF Bargaining Unit employees.
Qualified probationary, temporary and Temporary Hourly Rated (THR) ESS/OSSTF employees.
Qualified external applicants (includes employees from other Bargaining Units)

Reporting to the Principal, through the Assistant Office Supervisor, the successful candidate will be responsible for supporting the activities of the main office (including but not limited to reception and attendance duties).

The successful applicant for this Temporary Educational Support Staff position Level C, will be working 35 hours per week, 10 months per year, effective as soon as possible to July 6, 2027.

Salary: $24.63- $29.62/hour

Hours of Work: 7:30 am - 3:00 pm OR 8:00 am - 3:30 pm

Responsibilities

Respond to telephone calls and perform reception duties;
Assist with the daily routine of the main office including computer data entry (i.e. attendance) and report generating;
Assist with the maintenance of attendance records for all students;
Assist with the automated phone system and monitoring of voicemail;
Reception and management of funds;
Booking of buses for off-campus curricular and extra-curricular activities;
Completion of suspension and expulsion letters;
Student transportation geo queries (STSWR);
Respond to the concerns of staff, student, parents and the public;
Interact positively with students, staff and community using all modes of communication;
Support the vision, philosophy and procedures of the school; and
Other duties as assigned.

Qualifications

Ability to work collaboratively as member of the administrative team of the school;
A Secondary School Graduation Diploma or equivalent education is required;
Experience using Microsoft Office products including Word and Excel in a Windows environment is required;
Experience in both using the Aspen Student Information System and applying this knowledge to record keeping and maintaining data integrity is required;
Experience and knowledge of Web Attendance is required;
Knowledge and experience of G-Suite is required;
Excellent interpersonal skills with students, teachers and the public;
Excellent organizational and time management skills;
Ability to complete assigned duties with minimal supervision;
Ability to communicate effectively in both oral and written form;
Ability to work collaboratively as a member of the administrative team of the school; and
Previous work experience in a secondary school office would be an asset.

Applicant Self-Identification Questions

The information collected in Apply to Education is used to monitor WRDSB’s progress toward our equity goals including our commitment to diversity in WRDSB recruitment and hiring practices.

We are committed to the security and confidentiality of information under our control, and to the protection of privacy with respect to personal and confidential information that is collected, used, disclosed and retained in the system (Policy 1014_- Privacy Protection and Access to Information). Information is collected pursuant to Ontario’s Education Equity Action Plan (Ministry of Education), PPM 165 and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). Access to this information is restricted to specific individuals in Human Resources. Access, use and disclosure of the data is governed by MFIPPA and ethical research practices. Applicant Self-Identification data will be attached to your Apply to Education applicant profile as long as you are employed with the WRDSB.

If you prefer not to answer any of the Self Identification questions, you can select “prefer not to answer”. This in no way affects your application or the applicant selection process. If you have questions or concerns about this please contact humanresources@wrdsb.ca.

The Waterloo Region District School Board is committed to equity in employment. We are committed to fair and equitable hiring practices that allow us to hire qualified staff who reflect the diversity of the community we serve, who will foster the success and well-being of our students and who demonstrate a commitment to equity and inclusion in the classroom.

We actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to:

First Nations, Métis and Inuit peoples, and all other Indigenous peoples;
members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin;
persons with visible and/or invisible (physical and/or mental) disabilities; and
persons of marginalized sexual orientations, gender identities, and gender expressions.

We will make any appropriate accommodation based on any of the human rights protected grounds, to support candidate participation in the hiring process.

Upon request, we will provide reasonable accommodations in the hiring process to support applicants with disabilities.

While we appreciate all applications, only those selected for an interview will be contacted. No phone calls please.

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More about this job

Responsibilities

Support the school’s main office by handling reception, telephone calls, attendance records, data entry, voicemail, and fund management. Coordinate buses and student transportation, prepare suspension and expulsion letters, and respond to students, staff, families, and the public.

Requirements

A secondary school graduation diploma or equivalent is required, along with experience using Microsoft Office, Aspen, Web Attendance, and G-Suite. Candidates should have strong communication, organizational, and time-management skills, work collaboratively, and complete duties with minimal supervision; secondary school office experience is an asset.

Skills

Reception
Attendance Recordkeeping
Data Entry
Microsoft Word
Microsoft Excel
Aspen Student Information System
Web Attendance
G-Suite
Recordkeeping
Data Integrity
Interpersonal Communication
Organization
Time Management
Written Communication
Cash Handling
Student Transportation Coordination

Visa sponsorship

Not detected in the job text

Keywords

Educational Services
School Administration
Main Office
Reception
Telephone Calls
Student Attendance
Attendance Records
Computer Data Entry
Report Generation
Microsoft Office
Microsoft Word
Microsoft Excel
Windows
Aspen Student Information System
Web Attendance
G-Suite
Data Integrity
Voicemail Monitoring
Fund Management
Bus Booking
Student Transportation
Suspension Letters
Expulsion Letters
Customer Service
Administrative Team

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