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Added 3 mins ago
Solution Architect, D365 Customer Engagement
Long View Systems
Calgary, AB · AB · Vancouver, BC · Toronto, ON
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AI & Data Systems Specialist
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- Full-time
Run each system’s test set on schedule, investigate failures, and report results honestly, including the bad ones.
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Analyst, SAP
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Boyle, AB
- Full-time
5+ years of relevant experience or demonstrated mastery in system administration and support.
Added 18 mins ago
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Junior Accountant
Raise
Toronto, ON
- $60,000 to $65,000 CAD / year
- Full-time
…informed strategic decisions, reducing stress on the healthcare system through streamlined…
Added 18 mins ago
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Analyst, Applications
Alberta-Pacific Forest Industries Inc.
Boyle, AB
- Full-time
…by 5 years of relevant experience or demonstrated mastery in system administration and support is…
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Sessional Lecturer - BUSI 3110U - Introduction to Taxation - Winter 2027
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- Full-time
Demonstrated knowledge and experience with the Learning Management System, Canvas.
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Junior Business Analyst
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- Full-time
Basic understanding of IT observability, system monitoring, event management, or APM tools (e.g., Dynatrace, Splunk, Datadog, ServiceNow, AppDynamics).
Added 18 mins ago
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IT Support Technician - Competition # 26/029
Town of Peace River
Peace River, AB
- Internship
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Operations Administrator
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- Full-time
General Office Administration: Organize and maintain electronic and physical filing systems, process and file incoming documentation, assist employees with administrative requests, manage…
Added 18 mins ago
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Nursing Unit Manager
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Prince Albert, SK
- Full-time
The Manager, Perioperative Pre and Post Surgical Care is a key leader in Saskatchewan health care, partnering with system leaders to achieve our province’s healthcare goals. Reporting to…
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Senior Information Systems Analyst (Enterprise Applications)
Bruce Power
Bruce Power
- Full-time
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Added 18 mins ago
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Project Coordinator / Administrator - Aeroderivative Gas Turbine Controls R&D
MANNARINO
Montreal, QC
- Full-time
We are looking for a Project Coordinator / Administrator to help engineering teams stay organized and on track while working on gas turbine control system projects.
Added 18 mins ago
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Senior SAP Functional Analyst - Warehouse Management (EWM)
Olymel
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- Full-time
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Added 33 mins ago
TC
Systems Analyst - Enterprise Applications
The Corporation of The City of Victoria
Victoria, BC
- Other
Investigate and resolve application, integration and data issues, including incidents and service requests; monitor system and integration processes; correct errors; restore services; and…
Added 33 mins ago
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Administrator, Climate Solutions / Administratrice ou administrateur, solutions climatiques
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- Full-time
…planning, project implementation, budget monitoring, grant administration, reporting, and stakeholder coordination activities. With a focus on financial tracking, documentation, and process…
Added 48 mins ago
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Welland, ON
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Program Analyst
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Toronto, ON
- Full-time
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Added 48 mins ago
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System Administrator
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Added 48 mins ago
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Legal Aid Worker (18 months)
Legal Aid Ontario
Barrie, ON
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As an integral partner in the Justice system, working at Legal Aid Ontario is more than just a job. It's an opportunity to help people who need it the most; to ensure each client receives…
Added 48 mins ago
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Hearings Coordinator
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Edmonton, AB
- Full-time
Maintain the hearings administration module in ACP’s information management system, hearings director manual, hearing committee learning modules, and other policy and procedure materials…
Added 49 mins ago
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Bilingual Legal Aid Worker (6 months)
Legal Aid Ontario
Ottawa, ON
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Added 49 mins ago
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Payroll Specialist + HR Operations
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- Full-time
Act as site lead for HRIS administration and system optimization.
Added 1 hour ago
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PMBP (Project Management Business Partner) Portfolio Safety
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Mirabel, QC · Montreal, QC
- Full-time
Vous détenez un diplôme universitaire en gestion de projet, ingénierie, administration des affaires ou équivalent.

We Are Social

Accounts Payable Concierge

Toronto, ON, Canada

$42,000 to $52,000 CAD / year · Full-time

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Job details

Pay: $42,000 to $52,000 CAD / year
Job type: Full-time
Apply by: Dec 5, 2026
Experience: Experience: 2+ years of progressive accounts payable or financial operations experience.
Posting language: English
Posted: Nov 5, 2026

Original job description

The Accounts Payable Concierge leads our AP function by overseeing daily invoice processing, employee expense reimbursements, and credit card transactions, while maintaining strong vendor relationships and enforcing policy compliance. This role combines hands-on transactional execution with high-level oversight, team support, and reporting directly to the Accounts Payable Lead.

WE ARE

A creative agency powered by social connections. That means we thrive on what's trending and creating campaigns that get people buzzing. We call it "Ideas Worth Talking About," and we're proud to have played a part in some of the most culturally relevant campaigns of the decade for brands like McDonald's, Adidas, Universal Studios, and YouTube.

WHY YOU'LL LOVE IT HERE

Work-Life Balance & Flexibility: Enjoy a modern hybrid work schedule, generous company-paid holidays, and access to meditation apps to help you recharge and keep mind and body aligned.
Health & Wellness: Stay active to support your personal fitness goals.
Our Culture & Connection: We like to laugh, live for celeb gossip, and love building community through regular group activities and team bonding events.
Global Mobility: Our Passport Program lets you explore and work from one of our 18 global offices, including Paris, Singapore, Madrid, Dubai, London, and more!
Fuel & Perks: Did we say snacks? Enjoy fully stocked healthy snacks to keep you energized throughout the day.
Impact & Growth: From carbon offsets to community kitchens, we're passionate about making a difference - and we always celebrate our wins (and learn from our losses).

YOU ARE

A nimble, detail-oriented finance professional who thrives in a fast-paced agency environment.
A collaborative, customer-service-focused partner who builds trust through attentive communication and proactive problem-solving.
A dependable operator ready to keep financial workflows smooth, accurate, and aligned with company goals.
Forward-thinking and adaptable, with a deep appreciation for culture and creative environments.
Traditional agency experience is not required, but it is a plus. What matters is your ability to combine strong financial rigor with an energetic, adaptable mindset.

What You'll Do

Service & Communication (The "Concierge" Touch)
Serve as the primary, high-touch point of contact for vendor and employee payment inquiries.
Manage Accounts Payable email inboxes, delivering prompt, helpful, and courteous communication.
Guide employees through expense reimbursement processes and system navigation.
Seamlessly guide and onboard new vendors through our payment software.
Operations & Transaction Management
Oversee timely and accurate processing of vendor invoices within Ramp.
Review corporate credit card transaction coding and employee reimbursement submissions.
Prepare weekly and ad-hoc payment runs.
Maintain complete audit trails, oversee AP filings, and manage purchase order (PO) accruals.
Perform routine reconciliations to ensure smooth data syncing between financial systems.
Vendor & Tax Compliance
Maintain accurate vendor master records and lead vendor management efforts.
Prepare and manage annual tax filings (Forms 1099/1096) and maintain W-9 records.
Monitor compliance with sales & use tax regulations.
Policy Governance & Process Improvement
Enforce adherence to agency Purchasing and Travel & Expense (T&E) policies.
Keep department leads informed on compliance issues, payment status updates, or vendor risks.
Continuously refine workflows to increase accuracy and efficiency.
Support strategic agency finance initiatives and ad-hoc accounting projects.

Requirements

Experience: 2+ years of progressive accounts payable or financial operations experience.
Education: Degree or diploma in Accounting, Finance, or Business Administration preferred.
Software & Systems: Hands-on experience with project-based financial systems and modern spend management platforms (Ramp and Workbook experience is a plus).
Excel & Google Sheets: Proficiency in data manipulation, including pivot tables, lookup formulas (VLOOKUP/XLOOKUP), and financial data reconciliation.
Tax Knowledge: Solid understanding of US/local tax requirements, specifically 1099/1096 annual reporting, W-9 collection, and sales & use tax basic rules.
Communication Skills: Excellent written and verbal communication skills with a strong customer-service focus.
Time Management: Proven ability to manage competing priorities, high transaction volumes, and tight deadlines with precision.

Benefits

WHY SHOULD YOU JOIN OUR TEAM?

At We Are Social, We Don't Just Offer a Job - we Offer a Creative Career In An Agency That Moves At The Speed Of Culture. Here's What You'll Get

We are the first, largest, most awarded socially-led creative agency in the world, connecting you to 1,300+ like-minded professionals around the world
An innovative and entrepreneurial work environment that promotes ingenuity and individuality - with the best of colleagues, and the best of clients
Hybrid work models and flexible hours, plus a work from anywhere policy for short-term stays in other regions
Generous vacation starting at 3 weeks + 1 extra week during the summer and over the holidays
Agency summer days (exact policy differs per campus and agency)
Modern, open co-working spaces with coffee & snack bars, located in great city neighborhoods, close to shops and restaurants and easy access to public transport
Dogs allowed, dedicated private wellness room (in select offices)
Regular team social events - holiday parties, seasonal gatherings, weekly happy hours, inspiring speakers and more! We are obsessed with learning and being better humans
In-house learning & development sessions and annual career and growth conversations
Access to internal network of opportunities across all agencies
Focus on developing and recruiting BIMPOC Talent
Internal EDI group(s), programs & initiatives across Plus Company and opportunities to be involved in employee resource group(s)

We Invest In Your Health And Wellness

Flexible benefits to support your individual lifestyle and life stage - with access to a personal wellness spending account you can use for a wide range of wellness expenses, including gym membership fees, pet care, education expenses, and much more!
Comprehensive mental health support including access to a virtual mental health therapy clinic providing you with personalized therapist, guided iCBT programs and live therapy, access to health clinicians 24/7, and a holistic array of other health and holistic array of other health and wellness resources to support you and your family.

JOIN US

At We Are Social, we celebrate diverse perspectives and experiences. We welcome unique voices and talents, especially those not traditionally embraced by advertising. Discover more about our culture and our work.

Creating meaningful work means embracing different perspectives. We are an equal opportunity employer and do not discriminate based on age, colour, ability, national origin, race, religion, sex, or sexual orientation. Not only are these provisions protected by provincial and federal law, embracing difference is what makes We Are Social what it is - and we wouldn't have it any other way. We pride ourselves on our inclusive and accessible workplace. If you need any accommodations during the interview process to make it work for you, let us know.

Let's do cool stuff together. Apply now!

We're part of the Plus Company - the Entrepreneurial Network!

Plus Company is a unique partnership of forward-thinking creative agencies. As a network, we unabashedly believe anything is possible. Why? Because possibility is what powers the big dreams and limitless drive of an entrepreneur. And entrepreneurial agencies are what we're made of. A whole network of them.

Together with Plus Company agencies, we use our collective strengths to form bespoke, innovative and integrated teams that deliver a positive impact on your business. That means faster time to market, less bureaucracy to navigate, and no end to the creative magic-making for our clients.

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More about this job

Responsibilities

Oversee accounts payable operations, including invoice and payment processing, employee reimbursements, corporate card transactions, vendor onboarding, and payment inquiries. Maintain financial records and audit trails, support tax and policy compliance, reconcile financial systems, and improve workflows while assisting with finance initiatives.

Requirements

Candidates should have at least two years of progressive accounts payable or financial operations experience; an accounting, finance, or business administration degree or diploma is preferred. They should be proficient with Excel or Google Sheets, familiar with financial and spend-management systems, knowledgeable about US and local tax requirements, and able to manage high transaction volumes and deadlines with strong communication skills.

Skills

Accounts Payable
Invoice Processing
Expense Reimbursements
Vendor Management
Payment Processing
1099 And 1096 Tax Reporting
W-9 Management
Sales And Use Tax Compliance
Purchase Order Accruals
Account Reconciliation
Ramp
Workbook
Microsoft Excel
Google Sheets

Benefits

Hybrid Work Schedule
Flexible Hours
Generous Paid Vacation
Company-Paid Holidays
Wellness Spending Account
Mental Health Support
Learning And Development
Global Mobility
Work-From-Anywhere Policy For Short-Term Stays
Team Social Events
Wellness Resources
Snacks

Visa sponsorship

Not detected in the job text

Keywords

Accounts Payable
Financial Operations
Invoice Processing
Employee Expense Reimbursements
Corporate Credit Cards
Vendor Management
Vendor Onboarding
Payment Runs
Ramp
Workbook
Purchase Orders
Purchase Order Accruals
Audit Trails
Account Reconciliation
Vendor Master Records
1099 Reporting
1096 Reporting
W-9 Forms
Sales And Use Tax
Purchasing Policy
Travel And Expense Policy
Microsoft Excel
Google Sheets
Pivot Tables
VLOOKUP
XLOOKUP
Financial Data Reconciliation
Project-Based Financial Systems
Spend Management Platforms
Customer Service

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