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Added 4 mins ago
V
Stock Administrator - Holt Renfrew
Valentino
Vancouver, BC
- $21 to $23 CAD / hour
A Stock Administrator who can execute operational tasks in full compliance with Valentino’s guidelines and support the sale team with all back-end activities facilitating the sale process.
Added 4 mins ago
BC
Project Manager (Construction Manager)
Bantrel Co.
Toronto, ON
- $150,000 to $170,000 CAD / year
- Full-time
Coordinates with the Contract Administrator on contract administration and activities affecting the contract administration operation.
Added 18 mins ago
FC
Operations Administrator II
FedEx Canada
Ottawa, ON
- Full-time
Added 18 mins ago
IP
Parking Enforcement Administrator
Indigo Park Canada
Vancouver, BC
- Full-time
At Indigo, we're looking for a Parking Enforcement Administrator to support our national Enforcement team. In this role, you'll be responsible for reporting, analytics, and day-to-day…
Added 18 mins ago
SR
Payroll Specialist
Specialized Recruiting Group -London, Ontario
Woodstock, ON
- $65,000 to $80,000 CAD / year
- Full-time
SRG London is recruiting for a Payroll and Benefits administrator for a reputable client in the Woodstock area. This is for an existing vacancy
Added 18 mins ago
AC
Assistant(e) Administratif(ve) | Admin Assistant
Aston Carter
Saint-Eustache, QC
- $31 to $35 CAD / hour
- Contract
The Claims Administrator serves as a key liaison between the Warranty team, clients, and the Technical Material Analysis Center (TMAC). This role is responsible for validating, processing,…
Added 18 mins ago
EM
AI Solutions Lead
EC Managed IT
Langley (District), BC · Langley, BC
- Full-time
· Write in plain language that an owner, a manager, or an administrator can trust.
Added 19 mins ago
IT Support Technician
R W Tomlinson
Ottawa, ON
Relevant certifications such as CompTIA A+, CompTIA Network+, Microsoft 365 Certified: Endpoint Administrator Associate, Microsoft 365 Fundamentals, or ITIL 4 Foundation.
Added 33 mins ago
DG
Portfolio Specialist, Operations, 12-Month Contract
DLL Group
Burlington, ON
- Full-time
As a Portfolio Services Administrator, you can expect to work collaboratively with a team of about 4 colleagues on General Ledger (GL) fund management and various reports. You will be…
Added 33 mins ago
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Dental Administrator - Orleans Family Dentistry
dentalcorp
Orleans, ON
- Full-time
The wage for this Dental Administrator position is $25-$30/hour depending on skills, experience, and location.
Added 47 mins ago
OC
Corporate Actions Administrator
Options Consulting Solutions
Toronto, ON
- Full-time
As the Corporate Actions Administrator, you are key to successful day-to-day operations in the firm. You will:
Added 49 mins ago
MR
Administrative Assistant (Safety Department)
Maple Reinders
Remote, Canada
- Full-time
- Remote
This is an ideal opportunity for an experienced administrator who enjoys being the person behind the scenes who keeps things moving. The successful candidate will be comfortable working…
Added 49 mins ago
Senior Okta Engineer (IAM)
Charger Logistics Inc
Brampton, ON
Okta Certified Professional, Administrator or Consultant
Added 1 hour ago
Lead, Contract Administrator
L3Harris Technologies
Enfield, NS · Mirabel, QC
The Lead, Contract Administrator reports to the Senior Manager of Contracts. The successful incumbent is responsible for:
Added 1 hour ago
F
Health & Safety Administrator
FlatironDragados
AB · Edmonton, AB
- Full-time
Added 1 hour ago
Accounting Technician
Téléfilm Canada | Telefilm Canada
Montreal, QC
Participate in the full cycle of accounts payable and accounts receivable (Telefilm (TFC) and Canada Media Fund Program Administrator (CMFPA) including payments and deposits.
Added 1 hour ago
UO
Intermediate Medical Office Administrator
University of Ottawa
Ottawa, ON · Minto Sports Complex
- Full-time
Reporting to the Clinical Manager, Student Health and Wellness Centre, the Intermediate Medical Office Administrator (MOA) provides comprehensive medical and administrative support to…
Added 1 hour ago
UO
Research and Outreach Project Coordinator
University of British Columbia
Vancouver, BC · UBCV | Buchanan Tower (BUTO)
- $4,582 to $4,816 CAD / month
- Part-time
…Cluster team. Works with all faculty cluster members, the GRSJ Administrator or program assistant. Communicates with a variety of UBC departments and units, faculty, staff, students, and…
Added 1 hour ago
C
Enterprise Performance Management Lead System Administrator
Couche-Tard
Laval, QC
- Full-time
As EPM Lead System Administrator, you will be responsible for the day-to-day administration, maintenance, and optimization of the enterprise performance management platform. You will ensure…
Added 1 hour ago
OC
Dental Clinic Administrator
Oulton College
Moncton, NB
- Full-time
The Dental Clinic Administrator supports the administrative and client relations functions of the clinic. This role works closely with the Clinic Coordinator, Education Manager, and…
Added 2 hours ago
UO
HR Administrator (Fixed Term - 2 Yrs) Full-Time or 0.8 FTE - Job Opportunities - University of Cambridge
University of Cambridge Museums
Cambridge, ON
- Full-time
HR Administrator (Fixed Term - 2 Yrs) Full-Time or 0.8 FTE
Added 2 hours ago
YR
English as a Second Language (ESL)/LINC/Citizenship Instruction Instructor - Supply 2026/2027
York Region District School Board
Vaughan, ON
- Contract
…as well as two (2) references one of which must be a YRDSB…
Added 2 hours ago
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Project Administrator
BGIS
Toronto, ON
- Full-time
The Project Administrator is responsible for project administration activities including but not limited to maintaining project documentations, completing project set up, financial and…
Added 2 hours ago
BH
Manager, Outpatient Mental Health & Addictions #502-26
Brightshores Health System
Owen Sound, ON
- Full-time
Available for regular assignment of Hospital Administrator On-Call responsibilities (assigned on a rotating basis to cover evenings and weekends)
Added 2 hours ago
TB
NetSuite Administrator
The Byng Group
Vaughan, ON
- Full-time
We are hiring a Junior NetSuite Administrator to help configure, customize and support our NetSuite account. You will work directly with our NetSuite Architect on workflows, forms, custom…

Wealthy Recruiting

Office Manager – Wholesale Distribution

Montreal, QC, Canada

$80,000 annual salary · Full-time

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Job details

Pay: $80,000 annual salary
Job type: Full-time
Apply by: Apr 3, 2027
Posting language: English
Posted: Oct 5, 2026

Original job description

We are a well-established, family-owned tabletop import and distribution business serving retailers, corporate accounts, and e-commerce customers across Canada. The company represents a strong portfolio of recognized tabletop, kitchen, dining, and entertaining brands, with a particularly strong presence throughout Quebec. As a small and entrepreneurial organization, the company offers an environment where individuals have significant responsibility, direct access to management, and the opportunity to make a meaningful impact. The company is looking for a long-term addition to the team who can grow with the business and eventually take on greater responsibility.

We are seeking a mature, highly organized, fully bilingual Office Manager to oversee the day-to-day coordination of the company's Outremont office. This individual will manage and coordinate a small team of approximately 3–4 employees across customer service and purchasing, while overseeing the flow of orders, communication with sales representatives and buyers, customer service, and general office operations.

The ideal candidate will have experience in a distribution, wholesale, importing, consumer products, or similar environment and understand the pace and coordination required to keep a distribution business running smoothly. This is a highly visible position for someone who is confident taking ownership, has excellent judgment and customer service skills, and is looking for a long-term opportunity with genuine potential for growth.

Key Responsibilities

Oversee day-to-day office operations and coordinate a team of 3–4 employees across customer service and purchasing.
Oversee order flow and ensure sales representatives and customer service teams are following up appropriately.
Coordinate communication between customers, sales representatives, buyers, and internal teams.
Manage buyer communication and product offerings for corporate and e-commerce accounts.
Maintain and update the company's Shopify website, including product information and content.
Ensure a consistently high level of customer service and professionally handle escalated issues.
Use Excel to track, organize, and manage operational information and reporting.
Identify opportunities to improve office processes, efficiency, and communication.
Support management with various operational and administrative priorities as the business continues to grow.

Qualifications

Fully bilingual in French and English, with excellent written and verbal communication skills.
Previous experience in wholesale distribution, importing, consumer products, retail distribution, or a related industry strongly preferred.
Experience managing or coordinating a small team.
Strong Microsoft Excel skills and comfort working with spreadsheets and operational data.
Strong customer service and relationship-management skills.
Excellent organizational skills with the ability to manage multiple priorities and keep teams accountable.
Professional, tactful, mature, and confident when dealing with customers, employees, buyers, and sales representatives.
Strong problem-solving skills and the ability to take ownership without requiring constant direction.
Positive, personable attitude and ability to work effectively in a close-knit, family-owned business.
Shopify experience is an asset.
Photoshop and/or InDesign experience is a bonus.
Looking for a long-term career opportunity with room to grow.

The Ideal Candidate

The ideal candidate is someone who has already worked in a distribution environment and understands how sales, customer service, purchasing, orders, and customers need to work together. You should be comfortable coordinating people, following up on outstanding issues, communicating with buyers, and stepping in to solve problems when necessary.

This role requires someone who is more than simply an administrator. The company is looking for a high-caliber, dependable individual who can take ownership of the office, earn the trust of management, and grow into greater responsibility over time. Maturity, personality, professionalism, and long-term commitment will be just as important as technical skills and experience.

Compensation & Details

$80,000 annual salary
Full-time, 100% in-office
Location: Outremont, Montreal, near Bates and Rockland
Long-term career opportunity with potential for advancement
Close-knit, family-owned and entrepreneurial environment
Opportunity to become a key member of the organization and take on increasing responsibility

If you are an experienced distribution professional who is bilingual, highly organized, customer-focused, and looking for a long-term opportunity where you can grow, this is an excellent opportunity to join a well-established Canadian business and make a meaningful impact.

Apply About employer

More about this job

Responsibilities

Oversee daily office operations and coordinate a small customer service and purchasing team, ensuring orders, customer issues, and communications among buyers, sales representatives, and internal teams are handled effectively. Maintain Shopify product content, use Excel for operational tracking and reporting, improve office processes, and support management with administrative and operational priorities.

Requirements

The role requires full professional fluency in French and English, experience in wholesale distribution, importing, consumer products, or a related field, and experience coordinating a small team. Candidates should have strong Excel, customer service, organizational, communication, and problem-solving skills; Shopify experience is an asset, while Photoshop or InDesign experience is a bonus.

Skills

Office Operations Management
Team Coordination
Wholesale Distribution
Order Management
Customer Service
Buyer Communication
Sales Coordination
Purchasing Coordination
Microsoft Excel
Shopify
Process Improvement
Operational Reporting
Problem-Solving
Relationship Management
French-English Bilingual Communication

Visa sponsorship

Not detected in the job text

Keywords

Wholesale Distribution
Importing
Consumer Products
Office Management
Customer Service
Purchasing
Order Flow
Sales Representatives
Buyer Communication
Corporate Accounts
E-Commerce
Shopify
Microsoft Excel
Operational Reporting
Product Information
Process Improvement
Team Coordination
Relationship Management
French
English
Photoshop
InDesign

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