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Added 5 mins ago
TT
Restaurant assistant manager
THE TIPSY BARREL PUB LTD.
Abbotsford, BC
- From $28.15 CAD / hour
- Full-time
- On-site
Added 7 mins ago
IA
Restaurant assistant manager
Indian Aroma Restaurant
Victoria, BC
- From $28 CAD / hour
- Full-time
- On-site
Added 7 mins ago
PA
Restaurant cook
Pub Alpin le Bivouac
Québec, QC
- $18 to $25 CAD / hour
- Full-time
- On-site
Food preparation/professional cooking/kitchen assistant
Added 11 mins ago
IA
administrative assistant - office
Insight Advantage
Leamington, ON
- Full-time
Added 11 mins ago
NA
Research Laboratory Assistant - Glasgow Clinical Research Facility
NHS Ayrshire & Arran
Saskatoon, SK
- Full-time
…a real difference to patient care? As a Research Laboratory Assistant within the Glasgow Clinical Research Facility (GCRF), you'll play a vital role in supporting innovative research…
Added 11 mins ago
NS
Research Laboratory Assistant - Glasgow Clinical Research Facility
NHS Scotland
Saskatoon, SK
- Contract
…a real difference to patient care? As a Research Laboratory Assistant within the Glasgow Clinical Research Facility (GCRF), you'll play a vital role in supporting innovative research…
Added 11 mins ago
NE
#26-74 Administrative Assistant
North Eastern Ontario Family and Children's Services (NEOFACS)
Kapuskasing, ON
- Full-time
As a member of the Clerical team, the Administrative Assistant will provide administrative and clerical support services to the Agency and its programs. Your primary responsibilities will…
Added 11 mins ago
CN
Kitchen Assistant (Full-Time)
Canada's National Ballet School
Toronto, ON
- Full-time
…applications for the full-time, permanent position of Kitchen Assistant. This is a fantastic opportunity to join a dynamic team that supports the transformative power of dance across all…
Added 11 mins ago
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Brand Manager – Danone Canada
Danone
Boucherville, QC
- $72,000 to $110,000 CAD / year
- Full-time
Contribute to the development of the Assistant Brand Manager
Added 11 mins ago
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Assistant(e) en recrutement de patients /Patient Recruitment Assistant
Indero (formerly Innovaderm)
Montreal, QC
- Full-time
The Patient Recruitment Assistant is responsible for providing patients with information on clinical research studies and verifying their eligibility for various research project.
Added 11 mins ago
GW
VIP Artist Assistant
GEORGE WATSKY
Toronto, ON
- Contract
Added 11 mins ago
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Assistant Store Leader (Assistant Manager)
7-Eleven
Medicine Hat, AB
- Full-time
…experience, we would love the opportunity to talk with you about our Assistant Store Leader Trainee role! We’re hiring immediately and are focused and dedicated to your success! We offer…
Added 11 mins ago
TS
Christmas Kettle Assistant
The Salvation Army in Canada
Burlington, ON
- Full-time
The Christmas Kettle Assistant helps to organize, direct, and supervise the work performed by Christmas Kettle Campaign Worker activities.
Added 11 mins ago
TS
Early Childhood Assistant
The Salvation Army in Canada
Mississauga, ON
- Full-time
Check for physical hazards and report hazards to the RECE, Supervisor or Assistant Supervisor.
Added 11 mins ago
WL
Sport Medicine and Athlete Performance Manager
Wilfrid Laurier University
Waterloo, ON
- $85,357 to $106,696 CAD / year
- Contract
…High-Performance Strength & Conditioning Coordinator (1 FTE), the Assistant Coach, High Performance Strength & Conditioning (1 FTE) and 1 Contractual High-Performance Strength &…
Added 11 mins ago
TS
Christmas Kettle Assistant
The Salvation Army in Canada
ON · Simcoe, ON
- Part-time
Added 11 mins ago
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Dental Receptionist/Assistant
GIANOVA
Hamilton, ON
- Full-time
GIA SMILE Dental Clinic is seeking a friendly, organized, and motivated Dental Receptionist / Assistant to join our growing team. This dual role position combines front desk administration…
Added 11 mins ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 11 mins ago
SM
Scheduler
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Added 11 mins ago
SM
Registered Practical Nurse - Med/Surg
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Added 11 mins ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Added 11 mins ago
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Assistant Manager
Mark's
Hawkesbury, ON
- Full-time
Added 11 mins ago
VB
Financial Controller
Vaco by Highspring
Toronto, ON
- $55 to $65 CAD / hour
- Contract
· 3+ years of experience in a Controller, Assistant Controller, or similar leadership role.
Added 11 mins ago
ZI
Feature Film Production Coordinator
ZenaTech Inc.
Vancouver, BC
- $60,000 to $70,000 CAD / year
- Full-time
2+ years of experience in a production office, ideally as a Production Coordinator or Assistant Production Coordinator on feature films or scripted content
Added 11 mins ago
SM
Physiotherapist - Full Time
Stevenson Memorial Hospital
Alliston, ON
- Full-time

Webuild

HR Administrative Assistant

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 8, 2026
Education: High school diploma
Experience: 0–2 years of experience; recent graduates, co-op students and career starters are encouraged to apply
Posting language: English
Posted: Oct 9, 2026

Original job description

Company Description

Webuild is an international construction company of civil engineering pioneers who have been at the forefront of the construction business for 120 years. With over 92,000 employees worldwide representing more than 125 nationalities, we are a global player with Italian roots, specializing in complex infrastructure - innovative and sustainable works that improve lives. Over the past century, we’ve built some of the world's most iconic infrastructure projects.

At Webuild, our DNA is rooted in Excellence, Integrity, Respect, Trust, and Sustainable Innovation. Guided by these values, our mission is to protect the planet, care for our people, inspire progress, share prosperity, and spark partnerships. Together, we’re building a better future - responsibly, inclusively, and with purpose.

About the Job

We are hiring an HR Administrative Assistant to support our branch operations, reporting to the HRBP for Canada.

What You Will Be Doing?

Keep employee resumes, certifications and training records organized and up to date in a shared filing system
Format resumes and documents into the templates required for bid submissions
Help collect documents for proposals, e.g. certificates, reference letters and signed forms
Track deadlines for bid-related tasks and send reminders to team members
Assist the Proposal Coordinator with printing, binding, file uploads and document checks before submission

HR Support

Schedule interviews and coordinate with candidates and hiring managers
Prepare onboarding packages and help set up new hires (paperwork, IT access, desk setup)
Keep employee files and trackers organized and confidential
Collect timesheets, vacation requests and other routine HR forms

Office Administration

Manage calendars, book meeting rooms and arrange meetings and bid review sessions
Order office supplies, coordinate with building management and vendors
Organize travel and accommodation for staff and visitors
Take meeting notes and prepare simple reports and correspondence
Process expense reports and track invoices
Greet visitors and handle general office inquiries

What We Are Looking For?

High school diploma required; college diploma or coursework in Business, HR or Office Administration is an asset
0–2 years of experience; recent graduates, co-op students and career starters are encouraged to apply
Excellent time management and organizational skills, with the ability to juggle multiple tasks and deadlines
Strong attention to detail
Clear written and verbal communication
Comfortable with Microsoft Office (Word, Excel, Outlook); willing to learn new systems
Reliable, proactive and able to handle confidential information with discretion

Why Choose Webuild?

Competitive base salary with RRSP matching up to 4% (for permanent employees).
Work on major linear infrastructure projects across Canada.
Group Benefits from Day 1 (20+ hours/week, permanent roles)
Employee and Family Assistance Program
Work/life balance encouraged
3–5 weeks of vacation based on experience
Tailored training and development
20% discount at GoodLife Fitness for Ontario employees

Join the Webuild Life

At Webuild, we believe diverse perspectives drive innovation, strengthen teams, and lead to better outcomes. We welcome applicants of all backgrounds, including but not limited to women, visible minorities, Indigenous Peoples, persons with disabilities, and members of the LGBTQ2S+ community. If you require accommodation during the recruitment process, please let us know.

Apply About employer

More about this job

Responsibilities

Maintain employee records and support bid submissions by organizing resumes, certifications, proposal documents, and deadlines. Provide HR and office administration support, including interview scheduling, onboarding, meeting coordination, travel arrangements, expense processing, and visitor assistance.

Requirements

A high school diploma is required; college-level study or a diploma in Business, HR, or Office Administration is an asset. The role is suitable for candidates with 0–2 years of experience and requires strong organization, time management, attention to detail, communication, discretion, and comfort with Microsoft Office.

Skills

Time Management
Organization
Attention to Detail
Written Communication
Verbal Communication
Microsoft Word
Microsoft Excel
Microsoft Outlook
Document Management
Deadline Tracking
Interview Coordination
Onboarding Support
Confidentiality
Calendar Management
Expense Processing
Travel Coordination

Benefits

RRSP Matching
Group Benefits
Employee and Family Assistance Program
Paid Vacation
Training and Development
GoodLife Fitness Discount

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
Administrative Support
Employee Records
Resume Formatting
Bid Submissions
Proposal Coordination
Document Management
Certifications
Training Records
Deadline Tracking
Interview Scheduling
Candidate Coordination
Onboarding
Timesheets
Vacation Requests
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Calendar Management
Meeting Coordination
Travel Arrangements
Expense Reports
Invoice Tracking
Confidential Information
Construction
Infrastructure Projects

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