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Added 1 hour ago
TS
Christmas Kettle Coordinator - Temporary
The Salvation Army in Canada
White Rock, BC
- Full-time
Christmas Coordinator provides support to The Salvation Army Victoria Citadel & Next Steps Resource Centre, with Christmas Campaigns.
Added 1 hour ago
Administrative Associate, Office of Student Services and Office of Career Advising and Mentorship
University of Saskatchewan
Saskatoon, SK
Nature of Work: Reporting to the Director of Student Services, UGME Program Manager (Saskatoon Campus), and the OCAM Coordinator, this position has an operational focus, supporting…
Added 2 hours ago
CG
Shift Coordinator (Janitorial) Richmond Hill
Compass Group Canada
Richmond Hill, ON
- Full-time
The Shift Coordinator supports day-to-day execution on the floor by coordinating janitorial activities, assigning and following up on shift tasks, monitoring work quality, and ensuring that…
Added 2 hours ago
TS
Christmas Kettle Coordinator - Temporary
The Salvation Army Canada and Bermuda Territory
White Rock, BC
- Full-time
Christmas Coordinator provides support to The Salvation Army Victoria Citadel & Next Steps Resource Centre, with Christmas Campaigns.
Added 5 hours ago
EI
Business Admin & Operations Coordinator
ELEQRON INC.
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
Eleqron Inc. is seeking an organized, proactive, and dependable Business Admin & Operations Coordinator to provide day-to-day administrative support to our team and help keep our office…
Added 7 hours ago
CO
Growth Coordinator
City of Saint John
Saint John, NB
- Full-time
The Growth Coordinator is responsible for the coordination and implementation of key strategies, actions, and operations to improve growth outcomes for the City of Saint John. Housed within…
Added 9 hours ago
R|
Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Contract
Added 9 hours ago
LH
Resource Centre Coordinator - Vocational Services
Lifemark Health Group
Edmonton, AB
- Full-time
The Resource Centre Coordinator is responsible for overseeing the day-to-day operations of the Resource Centre and ensuring it effectively supports the needs of program participants. This…
Added 9 hours ago
LH
Care Coordinator
Lifemark Health Group
ON
- Temporary
…and wellness? If so, we're looking for a well-rounded Care Coordinator / Receptionist to join our team at Lifemark Physiotherapy Bathurst & St. Clair, a branch of Lifemark Health…
Added 9 hours ago
TN
Marketing Services Coordinator
True North Sports + Entertainment
Winnipeg, MB
- Temporary
True North Sports + Entertainment is looking to hire for a Coordinator, Marketing Services (one year term role) to join our team and help bring exciting marketing campaigns and fan…
Added 11 hours ago
S
Research Coordinator (SRI) - Evaluative Clinical Sciences - Regular Full-Time 2026-18762 (2026-18762)
Sunnybrook
Toronto, ON
- Full-time
The successful Research Coordinator will work under the supervision of the Principal Investigator(s) and/or Research Program Manager to coordinate and support a variety of orthopaedic…
Added 11 hours ago
UO
Student Care Coordinator
University of Victoria
Victoria, BC
- Full-time
The Coordinator acts as a key liaison between Student Wellness, campus partners, and community healthcare providers, coordinating referrals and supporting the triaging process for high-risk…
Added 11 hours ago
S
Executive Director, Clinical Trials - Sunnybrook Health Sciences Centre - Regular Full-time 2026-17838 (2026-17838)
Sunnybrook
Toronto, ON
- Full-time
…Director as the enterprise team for clinical trial strategy, operations, and performance across the institution. This is a rare opportunity to architect and lead a system-level…
Added 16 hours ago
VA
Coordinator, Airline Client Relations
Vancouver Airport Authority
Vancouver, BC
- Full-time
…to support safe, reliable, predictable and resilient airport operations. By aligning partner needs with YVR's strategic objectives, Airline Client Relations drives operational excellence,…
Added 17 hours ago
A
Marketing Operations Coordinator, Promotions and Loyalty [AQ-22790]
Aquent
Toronto, ON
- $21 to $23 CAD / hour
- Contract
…unique chance to dive deep into the mechanics of promotional operations, ensuring that every loyalty offer and flyer update is implemented accurately and on schedule. You will be the…
Added 18 hours ago
K
Logistics Coordinator - Bd Albert-Hudon Montréal-Nord, QC H1G 3L1
Kuehne+Nagel
Montreal, QC
- Full-time
…Albert-Hudon in Montreal-Nord is looking for a new Logistics Coordinator to join our Contract Logistics…
Added 18 hours ago
TA
STOCK COORDINATOR - PART TIME
The Aldo Group Inc / Le Groupe Aldo Inc.
Mississauga, ON
- Part-time
Reporting to the Store Manager, the Part-Time Stock Coordinator keeps everything behind the scenes running smoothly. From staying on top of inventory to making sure the store is always…
Added 18 hours ago
VF
Administrative & Employee Services Coordinator
Vanco Farms Ltd.
Mount Albion, PE
- Full-time
Administrative & Employee Services Coordinator | Vanco Farms Ltd.
Added 19 hours ago
UO
Teaching and Learning Officer
University of Victoria
Victoria, BC
- Full-time
Reporting to the Director, Business Operations, the Teaching and Learning Officer serves as the central coordinator for Gustavson’s teaching and learning portfolio and is the primary…
Added 20 hours ago
CO
Growth Coordinator
City of Saint John
Saint John, NB
- Full-time
The Growth Coordinator is responsible for the coordination and implementation of key strategies, actions, and operations to improve growth outcomes for the City of Saint John. Housed within…
Added 20 hours ago
TM
Program Coordinator - Hyde Park
The Muslim Association of Canada
London, ON
- $17.95 to $24 CAD / hour
- Part-time
- Contract
- Temporary
Program coordinator supports the Admin Team by performing administrative duties related to
Added 20 hours ago
BC
Project Coordinator
Blake, Cassels & Graydon LLP
Toronto, ON
- Full-time
…most successful law firms, is currently looking for a Project Coordinator to join the Innovation department in the Toronto…
Added 21 hours ago
R|
Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Contract
Added 21 hours ago
TB
Healthcare Marketing and Operations Intern
Toronto Beauty Clinic
Toronto, ON · North York, ON
- Internship
…creative, motivated, and detail-oriented Healthcare Marketing & Operations Intern to join our…
Added 1 day ago
Supply Chain Coordinator Co-op
Eclipse Automation
Cambridge, ON
Reporting to the Supply Chain team, the Supply Chain Coordinator Co-op is responsible for supporting purchasing, material planning, scheduling, and supplier coordination activities to…

Webuild

HR Administrative Assistant

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 8, 2026
Education: High school diploma
Experience: 0–2 years of experience; recent graduates, co-op students and career starters are encouraged to apply
Posting language: English
Posted: Oct 9, 2026

Original job description

Company Description

Webuild is an international construction company of civil engineering pioneers who have been at the forefront of the construction business for 120 years. With over 92,000 employees worldwide representing more than 125 nationalities, we are a global player with Italian roots, specializing in complex infrastructure - innovative and sustainable works that improve lives. Over the past century, we’ve built some of the world's most iconic infrastructure projects.

At Webuild, our DNA is rooted in Excellence, Integrity, Respect, Trust, and Sustainable Innovation. Guided by these values, our mission is to protect the planet, care for our people, inspire progress, share prosperity, and spark partnerships. Together, we’re building a better future - responsibly, inclusively, and with purpose.

About the Job

We are hiring an HR Administrative Assistant to support our branch operations, reporting to the HRBP for Canada.

What You Will Be Doing?

Keep employee resumes, certifications and training records organized and up to date in a shared filing system
Format resumes and documents into the templates required for bid submissions
Help collect documents for proposals, e.g. certificates, reference letters and signed forms
Track deadlines for bid-related tasks and send reminders to team members
Assist the Proposal Coordinator with printing, binding, file uploads and document checks before submission

HR Support

Schedule interviews and coordinate with candidates and hiring managers
Prepare onboarding packages and help set up new hires (paperwork, IT access, desk setup)
Keep employee files and trackers organized and confidential
Collect timesheets, vacation requests and other routine HR forms

Office Administration

Manage calendars, book meeting rooms and arrange meetings and bid review sessions
Order office supplies, coordinate with building management and vendors
Organize travel and accommodation for staff and visitors
Take meeting notes and prepare simple reports and correspondence
Process expense reports and track invoices
Greet visitors and handle general office inquiries

What We Are Looking For?

High school diploma required; college diploma or coursework in Business, HR or Office Administration is an asset
0–2 years of experience; recent graduates, co-op students and career starters are encouraged to apply
Excellent time management and organizational skills, with the ability to juggle multiple tasks and deadlines
Strong attention to detail
Clear written and verbal communication
Comfortable with Microsoft Office (Word, Excel, Outlook); willing to learn new systems
Reliable, proactive and able to handle confidential information with discretion

Why Choose Webuild?

Competitive base salary with RRSP matching up to 4% (for permanent employees).
Work on major linear infrastructure projects across Canada.
Group Benefits from Day 1 (20+ hours/week, permanent roles)
Employee and Family Assistance Program
Work/life balance encouraged
3–5 weeks of vacation based on experience
Tailored training and development
20% discount at GoodLife Fitness for Ontario employees

Join the Webuild Life

At Webuild, we believe diverse perspectives drive innovation, strengthen teams, and lead to better outcomes. We welcome applicants of all backgrounds, including but not limited to women, visible minorities, Indigenous Peoples, persons with disabilities, and members of the LGBTQ2S+ community. If you require accommodation during the recruitment process, please let us know.

Apply About employer

More about this job

Responsibilities

Maintain employee records and support bid submissions by organizing resumes, certifications, proposal documents, and deadlines. Provide HR and office administration support, including interview scheduling, onboarding, meeting coordination, travel arrangements, expense processing, and visitor assistance.

Requirements

A high school diploma is required; college-level study or a diploma in Business, HR, or Office Administration is an asset. The role is suitable for candidates with 0–2 years of experience and requires strong organization, time management, attention to detail, communication, discretion, and comfort with Microsoft Office.

Skills

Time Management
Organization
Attention to Detail
Written Communication
Verbal Communication
Microsoft Word
Microsoft Excel
Microsoft Outlook
Document Management
Deadline Tracking
Interview Coordination
Onboarding Support
Confidentiality
Calendar Management
Expense Processing
Travel Coordination

Benefits

RRSP Matching
Group Benefits
Employee and Family Assistance Program
Paid Vacation
Training and Development
GoodLife Fitness Discount

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
Administrative Support
Employee Records
Resume Formatting
Bid Submissions
Proposal Coordination
Document Management
Certifications
Training Records
Deadline Tracking
Interview Scheduling
Candidate Coordination
Onboarding
Timesheets
Vacation Requests
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Calendar Management
Meeting Coordination
Travel Arrangements
Expense Reports
Invoice Tracking
Confidential Information
Construction
Infrastructure Projects

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