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Added 1 min ago
Meat - Clerk Sales/Service - Tier II SW
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Swift Current, SK
As a Meat Sales/Service Clerk, you’ll help create a welcoming shopping experience by providing friendly service and keeping our meat and seafood department fresh, stocked and ready for…
Added 1 min ago
SD
Cashier, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Kingston, ON
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 1 min ago
SD
Merchandiser, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Victoria, BC
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 1 min ago
SD
Merchandiser, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Mississauga, ON
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 1 min ago
SD
Beauty Specialist, Hourly Part Time Day
Shoppers Drug Mart
Orleans, ON
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 1 min ago
SD
Merchandiser, Hourly Full Time Flexible Shifts
Shoppers Drug Mart
Chatham-Kent, ON
- Full-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 1 min ago
SD
Merchandiser, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Toronto, ON
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 1 min ago
SD
Cashier, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Belleville, ON
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 1 min ago
SD
Beauty Manager, Hourly Full Time Afternoon
Shoppers Drug Mart
Vernon, BC
- Full-time
…collaboration, kindness and inclusivity. Join our team, and help recognize a healthy future for your career and for all…
Added 1 min ago
SD
Merchandiser, Hourly Part Time Day
Shoppers Drug Mart
London, ON
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 1 min ago
SD
Caissier(ère), rémunéré(e) à l’heure – PHX temps partiel jour Embauche feu vert
Shoppers Drug Mart
Mont-Laurier, QC
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 1 min ago
SD
Merchandiser, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
London, ON
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 1 min ago
SD
Front Store Supervisor, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Toronto, ON
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 1 min ago
SD
Merchandiser, Hourly Full Time Day
Shoppers Drug Mart
Bolton, ON
- Full-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 1 min ago
SD
Marchandiseur(seuse), rémunéré(e) à l’heure – PHX temps partiel Quarts de travail flexibles Embauche feu vert
Shoppers Drug Mart
Quebec, QC
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 1 min ago
SD
Beauty Specialist, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Leduc, AB
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 1 min ago
SD
Cashier, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Mississauga, ON
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 1 min ago
B
Director, Construction (Data Centers)
BGRE
AB · Calgary, AB
- Full-time
Added 1 min ago
通
FSQ Manager
通用磨坊股份有限公司
Winnipeg, MB
- Full-time
At General Mills Winnipeg, you’ll be part of the team that proudly makes Pillsbury Pizza Pops for Canadians. Invented right here in Winnipeg, Pizza Pops are now produced exclusively at our…
Added 1 min ago
LC
Cashier Part Time Day Greenlight Requisition
Loblaw Companies Limited
Hamilton, ON
- Part-time
…provides employees a range of opportunities and experiences to help Canadians Live Life…
Added 1 min ago
LC
Cashier Part Time Day
Loblaw Companies Limited
Dalhousie, NB
- Part-time
…provides employees a range of opportunities and experiences to help Canadians Live Life…
Added 1 min ago
LC
Caissier/caissière temps partiel jour Embauche feu vert
Loblaw Companies Limited
Saint-Pascal, QC
- Part-time
…our colleagues a range of opportunities and experiences to help Canadians Live Life…
Added 1 min ago
LC
Personal Shopper Part Time Day
Loblaw Companies Limited
Fredericton, NB
- Part-time
…our colleagues a range of opportunities and experiences to help Canadians Live Life…
Added 1 min ago
LC
Cashier Part Time Day
Loblaw Companies Limited
Niagara Falls, ON
- Part-time
…our colleagues a range of opportunities and experiences to help Canadians Live Life…
Added 1 min ago
LC
Cashier Part Time Day Greenlight Requisition
Loblaw Companies Limited
Antigonish, NS
- Part-time
…our colleagues a range of opportunities and experiences to help Canadians Live Life…

Webuild

HR Administrative Assistant

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 8, 2026
Education: High school diploma
Experience: 0–2 years of experience; recent graduates, co-op students and career starters are encouraged to apply
Posting language: English
Posted: Oct 9, 2026

Original job description

Company Description

Webuild is an international construction company of civil engineering pioneers who have been at the forefront of the construction business for 120 years. With over 92,000 employees worldwide representing more than 125 nationalities, we are a global player with Italian roots, specializing in complex infrastructure - innovative and sustainable works that improve lives. Over the past century, we’ve built some of the world's most iconic infrastructure projects.

At Webuild, our DNA is rooted in Excellence, Integrity, Respect, Trust, and Sustainable Innovation. Guided by these values, our mission is to protect the planet, care for our people, inspire progress, share prosperity, and spark partnerships. Together, we’re building a better future - responsibly, inclusively, and with purpose.

About the Job

We are hiring an HR Administrative Assistant to support our branch operations, reporting to the HRBP for Canada.

What You Will Be Doing?

Keep employee resumes, certifications and training records organized and up to date in a shared filing system
Format resumes and documents into the templates required for bid submissions
Help collect documents for proposals, e.g. certificates, reference letters and signed forms
Track deadlines for bid-related tasks and send reminders to team members
Assist the Proposal Coordinator with printing, binding, file uploads and document checks before submission

HR Support

Schedule interviews and coordinate with candidates and hiring managers
Prepare onboarding packages and help set up new hires (paperwork, IT access, desk setup)
Keep employee files and trackers organized and confidential
Collect timesheets, vacation requests and other routine HR forms

Office Administration

Manage calendars, book meeting rooms and arrange meetings and bid review sessions
Order office supplies, coordinate with building management and vendors
Organize travel and accommodation for staff and visitors
Take meeting notes and prepare simple reports and correspondence
Process expense reports and track invoices
Greet visitors and handle general office inquiries

What We Are Looking For?

High school diploma required; college diploma or coursework in Business, HR or Office Administration is an asset
0–2 years of experience; recent graduates, co-op students and career starters are encouraged to apply
Excellent time management and organizational skills, with the ability to juggle multiple tasks and deadlines
Strong attention to detail
Clear written and verbal communication
Comfortable with Microsoft Office (Word, Excel, Outlook); willing to learn new systems
Reliable, proactive and able to handle confidential information with discretion

Why Choose Webuild?

Competitive base salary with RRSP matching up to 4% (for permanent employees).
Work on major linear infrastructure projects across Canada.
Group Benefits from Day 1 (20+ hours/week, permanent roles)
Employee and Family Assistance Program
Work/life balance encouraged
3–5 weeks of vacation based on experience
Tailored training and development
20% discount at GoodLife Fitness for Ontario employees

Join the Webuild Life

At Webuild, we believe diverse perspectives drive innovation, strengthen teams, and lead to better outcomes. We welcome applicants of all backgrounds, including but not limited to women, visible minorities, Indigenous Peoples, persons with disabilities, and members of the LGBTQ2S+ community. If you require accommodation during the recruitment process, please let us know.

Apply About employer

More about this job

Responsibilities

Maintain employee records and support bid submissions by organizing resumes, certifications, proposal documents, and deadlines. Provide HR and office administration support, including interview scheduling, onboarding, meeting coordination, travel arrangements, expense processing, and visitor assistance.

Requirements

A high school diploma is required; college-level study or a diploma in Business, HR, or Office Administration is an asset. The role is suitable for candidates with 0–2 years of experience and requires strong organization, time management, attention to detail, communication, discretion, and comfort with Microsoft Office.

Skills

Time Management
Organization
Attention to Detail
Written Communication
Verbal Communication
Microsoft Word
Microsoft Excel
Microsoft Outlook
Document Management
Deadline Tracking
Interview Coordination
Onboarding Support
Confidentiality
Calendar Management
Expense Processing
Travel Coordination

Benefits

RRSP Matching
Group Benefits
Employee and Family Assistance Program
Paid Vacation
Training and Development
GoodLife Fitness Discount

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
Administrative Support
Employee Records
Resume Formatting
Bid Submissions
Proposal Coordination
Document Management
Certifications
Training Records
Deadline Tracking
Interview Scheduling
Candidate Coordination
Onboarding
Timesheets
Vacation Requests
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Calendar Management
Meeting Coordination
Travel Arrangements
Expense Reports
Invoice Tracking
Confidential Information
Construction
Infrastructure Projects

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