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Added 2 mins ago
OG
L2 Technical Analyst
Odyssey Global
Windsor, ON
- Contract
…opportunity for someone looking to grow their career in systems administration and IT…
Added 2 mins ago
TU
Faculty Operations Manager
The University of British Columbia
Vancouver, BC
- $7,727.33 to $11,112 CAD / month
- Full-time
HR & Administration | Faculty of Land and Food Systems
Added 2 mins ago
BH
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Canada
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…building a more resilient and sustainable health care delivery system that can support Albertans getting care when and where they need it, while responding to system-wide health challenges,…
Added 19 mins ago
AW
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Added 19 mins ago
DC
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Toronto, ON · Hamilton, ON · Kingston, ON · Oakville, ON · North York, ON
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Support GIS and asset management software teams (e.g., Cityworks, Maximo, Lucity, Cartegraph) with data entry, validation, and system updates.
Added 34 mins ago
Talent Acquisition Specialist
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Added 34 mins ago
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Added 34 mins ago
Customer Service Representative
Quadra
Burlington, ON · Vaudreuil-Dorion, QC
Accurately processing and managing customer orders in the JD Edwards system, ensuring data integrity throughout the order lifecycle
Added 34 mins ago
SS
IT Business Analyst
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- Full-time
…have the opportunity to work on high-impact projects involving system integrations, business process optimization, enterprise applications, and digital transformation…
Added 49 mins ago
PRODUCT MANAGER, BENEFIT ADMINISTRATION
Green Shield Canada
Toronto, ON
Reporting to the Director of Product - Administration, the Product Manager, Administration drives the strategic development of products that enhance GreenShield+ administration…
Added 49 mins ago
F
Technical Support Specialist
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Burnaby, BC
- Full-time
Linux administration (e.g., using YAML to update components) and troubleshooting (system files, processes, permissions).
Added 1 hour ago
B
Intern, Business Process Optimization, Indirect Procurement (Winter 2027)
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- Volunteer
Assist with testing, data validation, system issue investigation, and other activities related to procurement systems, process improvements, and project initiatives.
Added 1 hour ago
A
System Specialist
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Mississauga, ON
- Contract
Akkodis is seeking an experienced IT System Specialist to provide expert administration, technical leadership, functional guidance, and third-level support for enterprise messaging and…
Added 1 hour ago
ST
Desktop Support Analyst
Skilled Trades Ontario / Métiers spécialisés Ontario
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- $25.83 to $31.79 CAD / hour
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Collects, organizes and documents all problems and solutions in the Service Desk ticketing System;
Added 1 hour ago
Licensed Practical Nurse (LPN) - MP - 3rd Floor
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…designated patients, including independent nursing services, administration of prescribed medical treatments, collaboration and interaction within the healthcare team and participation in…
Added 1 hour ago
Specialist Systems, IT
City of Mississauga
Mississauga, ON
…CloudWatch, IAM and networking services, as well as Windows and Linux administration. Experience with Azure DevOps, scripting, AI-assisted tools and automation is also desirable. Occasional…
Added 1 hour ago
A
Environmental Engineer-Remediation Design
AECOM
AB · Edmonton, Alberta
- $85,000 to $110,000 CAD / year
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Mine closure and remediation o Remedial option assessment, implementation, system operation and maintenance
Added 1 hour ago
OR
Senior Specialist Marketing Finance and Procurement
OSL Retail Services Inc
Mississauga, ON
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Responsible for developing and performing financial, operational, system and process audits of the company’s business units and outsourced operations, making recommendations for…
Added 1 hour ago
A
Junior Project Manager- Automation & Manufacturing
Accenture
Toronto, ON · Ottawa, ON · Mississauga, ON · Montreal, QC · Vancouver, BC · Calgary, AB
- Full-time
…management, process management, transition to business/operations, system development, quality management,…
Added 1 hour ago
MF
Food store manager
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Mayo, YT
- From $86,029 CAD / year
- Full-time
- On-site
Added 1 hour ago
UF
Desktop Support Specialist
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…and suspicious emails) and escalate complex infrastructure or system-level incidents to higher-tier administration…

Webuild

HR Administrative Assistant

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 8, 2026
Education: High school diploma
Experience: 0–2 years of experience; recent graduates, co-op students and career starters are encouraged to apply
Posting language: English
Posted: Oct 9, 2026

Original job description

Company Description

Webuild is an international construction company of civil engineering pioneers who have been at the forefront of the construction business for 120 years. With over 92,000 employees worldwide representing more than 125 nationalities, we are a global player with Italian roots, specializing in complex infrastructure - innovative and sustainable works that improve lives. Over the past century, we’ve built some of the world's most iconic infrastructure projects.

At Webuild, our DNA is rooted in Excellence, Integrity, Respect, Trust, and Sustainable Innovation. Guided by these values, our mission is to protect the planet, care for our people, inspire progress, share prosperity, and spark partnerships. Together, we’re building a better future - responsibly, inclusively, and with purpose.

About the Job

We are hiring an HR Administrative Assistant to support our branch operations, reporting to the HRBP for Canada.

What You Will Be Doing?

Keep employee resumes, certifications and training records organized and up to date in a shared filing system
Format resumes and documents into the templates required for bid submissions
Help collect documents for proposals, e.g. certificates, reference letters and signed forms
Track deadlines for bid-related tasks and send reminders to team members
Assist the Proposal Coordinator with printing, binding, file uploads and document checks before submission

HR Support

Schedule interviews and coordinate with candidates and hiring managers
Prepare onboarding packages and help set up new hires (paperwork, IT access, desk setup)
Keep employee files and trackers organized and confidential
Collect timesheets, vacation requests and other routine HR forms

Office Administration

Manage calendars, book meeting rooms and arrange meetings and bid review sessions
Order office supplies, coordinate with building management and vendors
Organize travel and accommodation for staff and visitors
Take meeting notes and prepare simple reports and correspondence
Process expense reports and track invoices
Greet visitors and handle general office inquiries

What We Are Looking For?

High school diploma required; college diploma or coursework in Business, HR or Office Administration is an asset
0–2 years of experience; recent graduates, co-op students and career starters are encouraged to apply
Excellent time management and organizational skills, with the ability to juggle multiple tasks and deadlines
Strong attention to detail
Clear written and verbal communication
Comfortable with Microsoft Office (Word, Excel, Outlook); willing to learn new systems
Reliable, proactive and able to handle confidential information with discretion

Why Choose Webuild?

Competitive base salary with RRSP matching up to 4% (for permanent employees).
Work on major linear infrastructure projects across Canada.
Group Benefits from Day 1 (20+ hours/week, permanent roles)
Employee and Family Assistance Program
Work/life balance encouraged
3–5 weeks of vacation based on experience
Tailored training and development
20% discount at GoodLife Fitness for Ontario employees

Join the Webuild Life

At Webuild, we believe diverse perspectives drive innovation, strengthen teams, and lead to better outcomes. We welcome applicants of all backgrounds, including but not limited to women, visible minorities, Indigenous Peoples, persons with disabilities, and members of the LGBTQ2S+ community. If you require accommodation during the recruitment process, please let us know.

Apply About employer

More about this job

Responsibilities

Maintain employee records and support bid submissions by organizing resumes, certifications, proposal documents, and deadlines. Provide HR and office administration support, including interview scheduling, onboarding, meeting coordination, travel arrangements, expense processing, and visitor assistance.

Requirements

A high school diploma is required; college-level study or a diploma in Business, HR, or Office Administration is an asset. The role is suitable for candidates with 0–2 years of experience and requires strong organization, time management, attention to detail, communication, discretion, and comfort with Microsoft Office.

Skills

Time Management
Organization
Attention to Detail
Written Communication
Verbal Communication
Microsoft Word
Microsoft Excel
Microsoft Outlook
Document Management
Deadline Tracking
Interview Coordination
Onboarding Support
Confidentiality
Calendar Management
Expense Processing
Travel Coordination

Benefits

RRSP Matching
Group Benefits
Employee and Family Assistance Program
Paid Vacation
Training and Development
GoodLife Fitness Discount

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
Administrative Support
Employee Records
Resume Formatting
Bid Submissions
Proposal Coordination
Document Management
Certifications
Training Records
Deadline Tracking
Interview Scheduling
Candidate Coordination
Onboarding
Timesheets
Vacation Requests
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Calendar Management
Meeting Coordination
Travel Arrangements
Expense Reports
Invoice Tracking
Confidential Information
Construction
Infrastructure Projects

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