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Webuild

Proposal Coordinator (RFQ)

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 5, 2026
Experience: 3+ years of proposal coordination experience, ideally in construction, engineering or infrastructure
Posting language: English
Posted: Oct 6, 2026

Original job description

Company Description

Webuild is an international construction company of civil engineering pioneers who have been at the forefront of the construction business for 120 years. With over 92,000 employees worldwide representing more than 125 nationalities, we are a global player with Italian roots, specializing in complex infrastructure - innovative and sustainable works that improve lives. Over the past century, we’ve built some of the world's most iconic infrastructure projects.

At Webuild, our DNA is rooted in Excellence, Integrity, Respect, Trust, and Sustainable Innovation. Guided by these values, our mission is to protect the planet, care for our people, inspire progress, share prosperity, and spark partnerships. Together, we’re building a better future - responsibly, inclusively, and with purpose.

About the Job

The Proposal Coordinator manages the development, organization and delivery of RFQ (prequalification) and RFP submissions. The role keeps the bid on schedule and compliant, coordinates contributors across Webuild and consortium partners, and makes sure the final submission is clear, polished and fully responsive to the owner's requirements.

What You Will Be Doing?

Review RFQ/RFP documents and build compliance matrices, submission requirement checklists and response outlines
Develop and manage the proposal schedule, internal deadlines and review cycles (e.g. pink, red and gold team reviews)
Coordinate input from technical, commercial, legal, HR and partner contributors
Collect and tailor corporate qualifications: project references, key personnel resumes, financial information, safety statistics and certifications
Draft, edit and standardize proposal content to ensure a consistent voice and quality
Coordinate graphics, formatting and desktop publishing with designers
Manage the proposal document library, version control and secure data room access
Track addenda, owner clarifications and questions submitted to the owner
Manage final production and submission, whether electronic or hard copy, making sure all forms, signatures and deadlines are met
Maintain a library of reusable content for future bids

What We Are Looking For?

Degree or diploma in Communications, Business, Engineering or related field
3+ years of proposal coordination experience, ideally in construction, engineering or infrastructure
Understanding of public-sector procurement processes (RFQ/RFP), especially Infrastructure Ontario and Metrolinx
Excellent writing, editing and organizational skills, with strong attention to detail
Advanced skills in Microsoft Word, Excel, PowerPoint and Adobe InDesign/Acrobat
APMP certification is an asset

Compensation:

Successful candidates chosen for this position can expect to earn between $80,000-$100,000. The exact salary you will earn within this range is dependent on the specific project to which you are assigned.

Why Choose Webuild?

- Competitive compensation & retirement savings – We offer a strong compensation package

with an RRSP matching program (currently up to 4% for permanent employees).

- Iconic projects – Be part of major linear infrastructure projects that shape Canada’s future.

- Day-one coverage – Comprehensive group benefits start on your first day (for permanent roles working 20+ hours per week).

- Wellbeing support – Access to our Employee and Family Assistance Program whenever you need it.

- Work-life balance – We actively encourage a healthy balance between work and personal life.

- Time to recharge – Vacation entitlement: 3–5 weeks annually, based on experience and in accordance with company policy and applicable employment standards.

- Grow with us – Tailored training and development opportunities to advance your career.

- Extra perks – Enjoy discounts like 20% off at GoodLife Fitness (currently available to Ontario employees through our group benefits provider, subject to change).

At Webuild, we believe diverse perspectives drive innovation, strengthen teams, and lead to better outcomes. We welcome applicants of all backgrounds, including but not limited to women, visible minorities, Indigenous Peoples, persons with disabilities, and members of the LGBTQ2S+ community. If you require accommodation during the recruitment process, please let us know.

Apply About employer

More about this job

Responsibilities

Coordinate the development and delivery of RFQ and RFP submissions, including schedules, compliance requirements, contributor input, proposal content, and document production. Ensure submissions are polished, responsive to owner requirements, properly controlled, and delivered on time in the required format.

Requirements

A degree or diploma in Communications, Business, Engineering, or a related field and at least three years of proposal coordination experience are sought, ideally in construction, engineering, or infrastructure. Candidates should understand public-sector RFQ/RFP procurement, have strong writing, editing, and organizational skills, and be proficient with Microsoft Office and Adobe InDesign or Acrobat; APMP certification is an asset.

Skills

Proposal Coordination
RFQ And RFP Management
Compliance Matrix Development
Proposal Scheduling
Cross-Functional Coordination
Writing And Editing
Document Management
Version Control
Public-Sector Procurement
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Adobe InDesign
Adobe Acrobat
Desktop Publishing
Attention To Detail

Benefits

RRSP Matching
Group Benefits
Employee And Family Assistance Program
Work-Life Balance
Vacation
Training And Development
Fitness Discounts

Visa sponsorship

Not detected in the job text

Keywords

Proposal Coordination
RFQ
RFP
Prequalification
Compliance Matrix
Submission Requirements
Proposal Schedule
Pink Team Review
Red Team Review
Gold Team Review
Public-Sector Procurement
Infrastructure Ontario
Metrolinx
Construction
Engineering
Infrastructure
Project References
Key Personnel Resumes
Financial Information
Safety Statistics
Certifications
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Adobe InDesign
Adobe Acrobat
Version Control
Data Room
Desktop Publishing
APMP Certification

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