Administrative assistant jobs in Canada

Find administrative assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Oct 3, 2026

Hiring at a glance

View jobs

Open jobs: 880
Employers: 513

Advertised starting pay

Average starting payCAD / hour: $24.08Across 41 listings
Average starting payCAD / year: $54,151Across 31 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%8 listings
Hybrid: 16%137 listings
On-site: 84%735 listings

Employers hiring include MNP (27), KPMG (22), Pomerleau (19).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Administrative assistant jobs in Canada

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Added 5 months ago
DD
Administrative Assistant (Contract Position)
D&H Distributing
Mississauga, Ontario
- Contract
We are looking for an Admin Assistant to support our Mississauga location. This position is a contract position working Monday to Friday (40 hours per week).
Added 23 days ago
B
Administrative Assistant, Distribution Support
BMO
Toronto, ON · FCP
- Full-time
Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The…
Added 23 days ago
Bilingual Administrative Assistant
Talent Acquisition Team
Ottawa, ON
We are currently seeking a dedicated and organized Bilingual Administrative Assistant to join our Ottawa office. If you thrive in a fast-paced environment, enjoy multitasking, and take…
Added 3 months ago
HE
Human Resources Administrator
Honey Electric Limited
Chatham, Ontario
- Contract
Added 22 days ago
TY
Admin Assistant, Middle & Senior School
The York School
Toronto, ON
- $52,000 to $58,000 CAD / year
- Full-time
Administrative Assistant, Middle & Senior School
Added 23 days ago
T
Administrative Assistant
TULLOCH
Huntsville, ON
- $52,000 to $58,000 CAD / year
- Full-time
Added 23 days ago
T
Administrative Assistant
TULLOCH
Sault Ste. Marie, ON
- $25 to $28 CAD / hour
- Contract
Added 22 days ago
MN
Administrative Assistant
Metis Nation Saskatchewan
Saskatoon, SK
- Full-time
Under the direction of the Administration Manager, the Administration Assistant will support the growth of the Métis Nation – Saskatchewan. The Administrative Assistant will be responsible…
Added 2 months ago
Administrative Assistant
Government of Alberta
Cold Lake, Alberta
Added 23 days ago
TH
Receptionist / Administrative Assistant
The HGA Group
Edmonton, AB
- Full-time
Added 22 days ago
TY
Administrative Assistant, Middle & Senior School
The York School
Toronto, ON
- $52,000 to $58,000 CAD / year
- Full-time
Added 5 months ago
CO
CASUAL Administrative Assistants (To Garner Applications)
College of New Caledonia
Prince George, British Columbia
- Internship
As a Casual Admin Assistant the individual acts as a direct support to the campus administrators in various department. Under their guidance the individual is responsible for carrying out a…
Added 2 months ago
PO
Administrative Assistant - National Bank Open
PROOF OF THE PUDDING
Toronto, Ontario · North York, ON
- Other
Added 2 months ago
WH
Operations & Administrative Assistant
Westmont Hospitality Group
Vancouver, British Columbia
- Up to $35.02 CAD / hour
- Part-time
The key responsibilities of the Administrative Assistant include but are not limited to:
Added 24 days ago
K
Administrative Assistant- Advisory
KPMG
Montreal, QC
- Full-time
Added 1 month ago
BG
Administrative Assistant
Brandt Group of Companies
Regina, SK
- Full-time
Brandt Corporate Services Ltd. is currently seeking an Administrative Assistant for our Regina, SK, head office location as part of our Executive Services team.
Added 23 days ago
AB
Administrative Assistant
Avis Budget Group
Toronto, ON
- Full-time
Added 25 days ago
PP
Administrative Assistant - Devonshire
Park Place Seniors Living, Inc.
Edmonton, AB
- Full-time
Reporting to and supporting the Site Leader, the Administrative Assistant is usually the first point of contact for anyone entering the Park Place Home, thus must be a positive, outgoing,…
Added 24 days ago
A
Administrative Assistant, Customer Service & Sales***Assistant(e) administratif(ve), service client et ventes
Aliaxis
California, ON · CA - Invader - Office
- Full-time
We currently have an exciting opportunity as an Administrative Assistant. This role is based at our offices on Invader Crescent in Mississauga, ON and reports to the Customer Service…
Added 24 days ago
IG
Administrative Assistant, Customer Service & Sales***Assistant(e) administratif(ve), service client et ventes
IPEX Group
California, ON · CA - Invader - Office
- Full-time
We currently have an exciting opportunity as an Administrative Assistant. This role is based at our offices on Invader Crescent in Mississauga, ON and reports to the Customer Service…
Added 4 months ago
ON
Administrative Assistant
Ontario Native Women's Association
Timmins, ON
- Full-time
Added 24 days ago
Administrative Assistant
PCL Construction
Edmonton, AB
Added 24 days ago
KA
Senior Administrative Assistant
Kenora Association for Community Living
Kenora, ON
- Full-time
Added 4 months ago
Satellite Administrative Assistant (Norwich)
Southwestern Ontario Youth for Christ
Norwich, Ontario
Added 1 month ago
Indigenous Health Administrative Assistant
Winnipeg Regional Health Authority
Winnipeg, MB

Weir

Senior Administrative Assistant / Technical Coordinator

Montreal, QC, Canada

Hybrid

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Workplace: Hybrid
Apply by: Dec 30, 2026
Experience: 5+ years of experience providing administrative support, including 3+ years as an Administrative Assistant to a manager
Posting language: English
Posted: Sep 11, 2026

Original job description

Job Title: Senior Administrative Assistant / Technical Coordinator

Location: Montreal (LaSalle)

Work Arrangement: Hybrid

About the role

Join a dynamic department of 100+ IM/IT professionals who deliver information systems projects for clients in the Royal Canadian Navy and Department of National Defence. In this key new role, you will directly support and assist the department manager, become an expert in policies and processes so as to provide guidance and expertise to department personnel, coordinate onboarding of new personnel, and provide some of the administrative support for department personnel and supervisors. At present, these functions are partially provided by central administrative staff, partially performed by the manager and supervisors themselves, and partially not adequately covered. With our ongoing significant growth, we need a Senior Administrative Assistant / Technical Coordinator, embedded in our department and aware of our work, projects, clients and priorities, who will become a key part of our success in meeting internal and client requirements. Most of the role can be performed remotely, but on-site presence will be needed at times to support client visits, onboarding of new personnel or processing of classified information.

What we do at Weir

Weir is a global leader in mining technology for a sustainable future. Outside the mining sector, Weir Marine Engineering has managed and operated the Naval Engineering Test Establishment (NETE) for the Department of National Defence (DND) since 1964. At Weir Marine Engineering (WME), we apply engineering/technical expertise to the complex challenges of mission-critical naval systems, contributing to the reliability, security, and performance of systems that are essential to Canada's maritime defence capabilities.

Make your impact

You’ll play a key role in solving real-world challenges. You’ll apply your skills to deliver results that matter - whether that’s through engineering, planning or customer support. You’ll work with purpose, learn every day and help shape a more sustainable future.

What you’ll do

The key responsibilities of the position are:

Assistance to the Department Manager: Assist in coordination of department activities; pre-review submissions to the department manager to identify errors and omissions; assist with internal communications; maintain standard briefing packages and charts; and monitor, update and report on status information for various processes.
Onboarding Coordination: Take the lead in the onboarding and integration of new department personnel, coordinating with the HR Onboarding Specialist, direct supervisor, other department staff (as needed), HR/Security and IT administrators, local NETE/WME admin staff at the work site (if applicable), and client and client admin staff (if applicable). For department staff being onboarded at NETE LaSalle, be their primary initial point of contact and arrange their integration into the workplace.
Center of Expertise: First, gain familiarity with policies, processes and procedures through review of documentation and interaction with process owners and experienced users. Then, be a source of expertise for department staff in the understanding and application of those policies, processes and procedures. When time permits, develop simplified guidance documents and flowcharts to facilitate the use and understanding of the processes, especially for newer staff.
Support to Department Supervisors and Staff: Assist with preparation and update of presentations, project plans, documents and other records related to project work for clients or internal initiatives. For load balancing and reciprocal coverage of duties during leaves and absences, share in some of the duties performed by central administrative staff for department members (processing of projects, reports, travel, expense claims, etc.).
Safety First: Demonstrate 100% commitment to our zero harm behaviors in support of our drive towards developing a world class safety culture.

What you’ll bring

We value what you can do - not just where you’ve been. If you meet the goals of the role, we want to hear from you.

Must-haves:

5+ years of experience providing administrative support, including 3+ years as an Administrative Assistant to a manager
Strong ability to learn processes, understand context and recognize the relationship between new information and existing data
Experience preparing, updating, proofreading and formatting documentation
Proficient with the use of Microsoft Word, Excel and PowerPoint
Excellent organizational skills – able to manage own workload, consisting of a combination of assigned responsibilities, recurring activities and specific requests from the manager and department personnel, and adapt to changing priorities
Excellent communication skills, both written and verbal, and very good attention to detail
Self-directed, resourceful and tech savvy
Good judgement, honest, discrete and trustworthy

Ability to handle occasional stress in dealing with increased demands during peak periods

Mandatory Requirement:

Canadian citizenship, with 10 or more years residing in Canada with no periods longer than six continuous months out of country, is absolutely necessary as part of the requirements to obtain a government security clearance to the minimum level of Secret

Nice to Have (Optional)

Bilingual, and able to translate internal communications from English to French
Experience in the IM/IT industry
Experience working with government contracts, government processes and/or the defence sector
Experience with project management processes and records
Proficient with the use of Microsoft Project

Why join Weir?

We live our values - we think safety first, do the right thing, respect each other, aim high and delight our customers. We encourage our people to lead by example and celebrate our successes.

We’re passionate about our purpose - to help deliver the natural resources that are essential to create a better future for the world. We do this by combining our deep customer insights, world class engineering, materials science expertise and intelligent automation to deliver innovative end-to-end solutions incorporating our signature technologies.

We believe your voice matters and your ideas make a difference. We’re working hard to nurture a diverse culture where our people feel like they belong and can do the best work of their lives. You can help shape our unique culture through our inclusion networks and safety initiatives.

Benefits

· Competitive pay

· Career development and study/learning support

· Access to global inclusion networks

· Regional and team-specific benefits

· Sharebuilder scheme

· Wellness support for you and your family

· Collaboration with global teams

Apply About employer

More about this job

Responsibilities

The role involves providing direct administrative support to the department manager and coordinating the onboarding process for new personnel. Additionally, the incumbent will act as a center of expertise for internal policies and assist supervisors with project documentation and reporting.

Requirements

Candidates must have at least 5 years of administrative experience and proficiency in Microsoft Office applications. A mandatory requirement is Canadian citizenship with a 10-year residency history to qualify for a Secret-level government security clearance.

Skills

Administrative support
Process management
Onboarding coordination
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Organizational skills
Communication skills
Attention to detail
Technical documentation
Project coordination
Time management
Problem solving
Policy compliance
Data reporting

Benefits

Competitive pay
Career development
Study and learning support
Global inclusion networks
Regional and team-specific benefits
Sharebuilder scheme
Wellness support

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Technical Coordinator
IM/IT
Department of National Defence
Naval Engineering
Onboarding
Security Clearance
Secret Clearance
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Project Management
Policy Compliance
Government Contracts
Defence Sector
Documentation
Process Improvement
Internal Communications
Safety Culture
Mining Technology

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