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Added 4 mins ago
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Welch LLP

Administrative Assistant

Toronto, ON, M5H 3S5, Canada

Salary: $55,000-$58,000 · Full-time

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Job details

Pay: Salary: $55,000-$58,000
Job type: Full-time
Experience: 2 years of previous experience in clerical or administrative functions
Posting language: English
Posted: Aug 20, 2026

Original job description

Administrative Assistant/Receptionist

Location: Toronto, ON - Category: Full time, Permanent - Job Type: On-Site -5 days

Salary: $55,000-$58,000

Headquartered in downtown Toronto, with 12 offices between Gatineau and Toronto, the key to our success is continually evolving to meet the needs of its employees, clients and the marketplace. With a full suite of professional services, ranging from traditional assurance to expert business advisory, our clients respect and value the firm’s expertise and commitment to exceptional service. Our clientele is as varied as the economic landscape, ranging from start-ups to large, multi-divisional privately-held companies and small cap public companies listed in Canada.

Grounded in a values-led culture (care, impact, empower), we are focused on creating a diverse and inclusive environment, in our leadership, and supporting our surrounding communities.

Welch LLP offers plenty of ways to connect and enjoy in-office workdays. From the popular snack cart, paid volunteer days to fun seasonal events like our summer picnic and tax party there is always something fun on the calendar! Welch LLP prioritizes work-life balance, promoting 3 weeks of vacation, summer Friday office closure, and fully paid Christmas closure.

National Firm expertise, with the value and service of a mid-market firm

Established in 1918, we evolved from a single office to the largest locally owned and operated firm in the Ottawa region. With 12 offices and over 300 people across Ontario and Western Quebec, Welch LLP has deeps roots in the communities it serves. Welch ranks as one of the largest mid-market accounting firms in Canada and with strong growth prospects.

This posting is to fill an existing availability within the team.

About the Opportunity

Welch LLP is currently looking for Administrative Assistant to join our team and provide admin support across multiple internal departments.

Duties and Responsibilities

Typing, e-mailing editing and proofreading letters and memos; ensuring documentation is accurate and grammatically correct
Printing, collating documents
Sorting mail, coordinating outgoing mail and couriers
Requesting supply orders from home office
Reception duty including greeting guests
Sending documents to clients for signature
Preparing correspondence, emails and financial documents
Checking all documents for completion prior to distributing
Maintaining confidential records, files and materials
Updating and maintaining various corporate databases such as client address changes in Star, adding and deleting contacts
Typing and printing Taxprep forms
Supporting Senior and Administrative Services Specialists when needed
Event planning and team social events
Will require rotating weekend schedule during Personal Tax Season

Qualifications

Experience working in Professional Services environment
A minimum completion of secondary school and a one year office administration diploma or equivalent education and experience
2 years of previous experience in clerical or administrative functions
Excellent verbal and written communication skills in English
Bilingualism is an asset
Good knowledge of office and administrative procedures
High level of proficiency in MS Office applications (Word, Excel, Outlook, PowerPoint, Access) including the ability to create and maintain spreadsheets of data
Strong interpersonal skills and ability to create and maintain positive working relationships with others both internally and externally
Ability to efficiently produce high-quality deliverables with short and/or competing deadlines
Ability to take initiative and work independently
Strong attention to detail and accuracy
Ability to safe guard confidential personal information
An understanding of the nature of working within a public accounting firm would be an asset

If you are interested in a great career opportunity with a growing, flexible and dynamic organization, please apply!

Welch LLP welcomes and encourages applications from people with disabilities. If you require accommodation during any stage of the recruitment process, please indicate this in your application.

We thank all applicants for their interest but only those selected for an interview will be contacted. Please note this role is fully-on site (5 days per week in our downtown Toronto).

AI is not currently used in Welch's hiring process.

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More about this job

Responsibilities

The Administrative Assistant will provide comprehensive support across multiple departments, including document preparation, reception duties, and database maintenance. The role also involves coordinating mail, managing supply orders, and assisting with event planning and team social activities.

Requirements

Candidates must have at least 2 years of clerical or administrative experience and a one-year office administration diploma or equivalent. Proficiency in MS Office applications and strong verbal and written communication skills are essential for this role.

Skills

Administrative support
Proofreading
Data entry
Reception duties
MS Office
Word
Excel
Outlook
PowerPoint
Access
Communication skills
Attention to detail
Time management
Confidentiality
Event planning

Benefits

Paid volunteer days
Seasonal events
Summer Friday office closure
Paid Christmas closure
Vacation

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Receptionist
Professional Services
Accounting
Taxprep
Star
Data management
Clerical
Proofreading
Correspondence
Financial documents
Public accounting
Office administration
Database maintenance
Client relations

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