Administrative Assistant - Contract 6 months Part-Time

WELL Health Diagnostic Centres is looking for a qualified Administrative Assistant to join our growing team of healthcare professionals!

About WELL Health Diagnostic Centres

WELL Health Diagnostic Centres is the largest operator of independent diagnostic health facilities in Ontario. More than 15,000 healthcare providers refer their patients to WELL Health Diagnostic Centres’ 60+ accredited locations for OHIP and AHCIP-covered cardiology, radiology, respirology, and sleep diagnostic services. We are committed to delivering shorter wait times, faster report turnaround, and the highest standard of patient care.

WELL Health Diagnostic Centres is a top employer of choice! We are dedicated to attracting, developing, and retaining the best healthcare professionals in the industry. We are proud to be recognized year after year as an industry leader, earning distinctions such as Canada’s Best Managed Companies, Great Place to Work®, Canada’s Top Growing Companies from The Globe and Mail, and the Consumer Choice Award.

Why Join WELL Health Diagnostic Centres?

• Compassionate & Connected Healthcare: Join a team of 1,000+ healthcare professionals across Canada dedicated to delivering excellent patient care while upholding the highest clinical standards.
• Employee Wellness: We support your overall work-life balance and offer full access to our group medical benefits and external wellness platforms to support you in thriving both personally and professionally.
• Competitive & Comprehensive Compensation: Enjoy competitive pay, extended health and dental benefits, paid time off, and exclusive perks through Perkopolis with 5,000+ discounts.
• Grow with a Leading Organization: With 50+ clinics across Canada and upcoming rapid expansion, you’ll have the opportunity to advance your skills and build a meaningful career.
• Collaborative & Supportive Culture: Work in a team-oriented environment with strong leadership, mentorship opportunities, continuing education support, training and development support, internal mobility, and clear pathways for career growth.

Visit us at https://welldiagnostics.ca

Reception:

• Greet incoming patients.

• Obtain required patient identification, documentation and history.

• Ensure patient have followed correct preparation for their exam.

• Ensure inquiries are answered or referred to appropriate person.

• Assist patient that require help in changing or mobility.

• Work collaboratively with technical staff to ensure clinic rooms are stocked and tidy.

• Ensure all documentation and requests are received from the ordering physician and billing party, if applicable. Patient confidentiality is mandatory.

• Maintain accurate patient records and filing systems (in accordance with the company and Ministry of Health requirements).

• Perform ECGs as necessary.

Office Management:

• Routine cleaning of work area and equipment to be done as scheduled or needed.

• Manage inventory of assets and supplies, monitoring critical level of stocks, sourcing for suppliers and submitting invoice(s).

• Observe and report all malfunctions pertaining to office equipment.

• Follow manufacturer's guidelines for operation, maintenance and minor troubleshooting.

• Maintain all required logbooks for routine equipment maintenance.

• Manage office facilities and liaison with vendors as required.

• Manage outgoing and incoming mail/logistics.

Departmental Support:

• Assist with all aspects of administrative management.

• Schedule and coordinate meetings, interviews, events and other similar activities.

• Prepare meeting minutes, meeting notes and internal support materials.

• Prepare business correspondence.

• Coordinate between departments in resolving day-to-day administrative and operational problems.

• Support various departments with administrative duties and ad hoc projects including but not limited to human resources, accounting/finance and corporate initiatives as assigned.

Reporting:

• Ensure patient reports are delivered, distributed, and faxed expediently, where applicable.

• Retrieve reports as required for scheduled exam, or for send out.

• File returned reports.

Safety:

• All company and government regulations are to be followed.

Other:

• Assist other staff members when workload is completed.

• Perform other duties as assigned.

Qualifications, Experience & Requirements:

• 1-3 years of office administration experience.

• Bachelor’s degree/college diploma in Business Management or related field.

• Experience working in a professional office environment or clinic setting.

• Extensive experience dealing with professionals of all levels.

• Previous experience with electronic medical records (EMR) software is considered an asset.

• Proficient with Microsoft Office Suite such as Word, Excel, PowerPoint, and Outlook.

• Well-organized, detail-oriented, and self-motivated with strong prioritization and follow-up skills.

• Must have strong interpersonal skills and ability to liaise with clients, staff, and external parties.

• Excellent verbal and written communication skills.

• Ability to cope in a deadline-driven environment.

• Ability to provide good public relations and work independently and as part of a team.

WELL Health Diagnostic Centres does not use artificial intelligence-assisted tools in the recruitment process.

This role is for an existing vacancy. The expected hiring range for this role is from $21 - $23 per hour. Final compensation is determined based on market location, job-related knowledge, skills, experience level, and internal equity. Candidates with significantly more experience may be considered at a higher level with adjusted compensation for certain roles.

Follow us on LinkedIn: www.linkedin.com/company/welldiagnostics

WELL Health Diagnostic Centres welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WELL Health Diagnostic Centres is an equal opportunity employer. If you require accommodation for a disability at any stage of the recruitment process, please notify Human Resources.