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Added 2 days ago
Assistant Facility Manager
JLL
Toronto, ON · CAN-CLIENT Toronto-Omnicom
Full-time
The Assistant Facilities Manager supports the day-to-day facilities operations for a corporate office location in Toronto while assisting with select projects and operational support for…
Added 26 days ago
Assistant Facility Manager, Armow Wind
Pattern Energy
Tiverton, ON
Full-time
Support the Facility Manager in the safe, reliable, and efficient operation of the wind generation facility, including compliance with all applicable federal, provincial, local,…
Added 26 days ago
Assistant Facility Manager, Armow Wind
Pattern Energy Group LP
Tiverton, ON
Other
Support the Facility Manager in the safe, reliable, and efficient operation of the wind generation facility, including compliance with all applicable federal, provincial, local,…
Added 1 month ago
Assistant Facility Manager – Gleichen, AB
Paterson Grain
Gleichen, AB
Full-time
We are currently seeking a hands-on leader to fill the role of Assistant Facility Manager at our terminal located in Gleichen, AB. As the Assistant Facility Manager, you will be responsible…
Added 2 days ago
North Nova Operations Manager
Nova Scotia SPCA
Stellarton, NS
Full-time
The North Nova SPCA is seeking an experienced, mature, motivated, and professional Operations Manager to provide leadership oversight of our SPCA Shelter, Tartan Tail Veterinary Hospital…
Added 5 days ago
Planet Fitness - Assistant General Manager - Full Time - Woodbridge
Taymax Group
Woodbridge, ON
Full-time
We are looking for an Assistant Manager to join our team! As an integral member of our team, this position will be responsible for assisting in the oversight of club operations to ensure an…
Added 26 days ago
Assistant Manager-Airdrie, AB
StorageMart | MMS
Airdrie, AB
StorageMart has an immediate opening for an Assistant Store Manager to join our team!
Added 27 days ago
Planet Fitness - Assistant General Manager - Whitby
Taymax Group
Whitby, ON
Full-time
We are looking for an Assistant Manager to join our team! As an integral member of our team, this position will be responsible for assisting in the oversight of club operations to ensure an…
Added 27 days ago
Planet Fitness - Assistant General Manager - North Scarborough
Taymax Group
Toronto, ON · Scarborough, ON
Full-time
We are looking for an Assistant Manager to join our team! As an integral member of our team, this position will be responsible for assisting in the oversight of club operations to ensure an…
Added 1 month ago
Planet Fitness - Assistant General Manager - North York (Yonge & Sheppard)
Taymax Group
Toronto, ON
Full-time
We are thrilled to begin our search for an Assistant General Manager (AGM) at our newest Planet Fitness located at Yonge & Sheppard in North York, Ontario!
Added 1 month ago
Executive Assistant & Office Manager
WELL Health Technologies Corp
Toronto, ON
Position Title: Executive Assistant & Office Manager
Added 1 month ago
Planet Fitness - Assistant General Manager - Bank Street
Taymax Group
Ottawa, ON
Full-time
We are looking for an Assistant Manager to join our team! As an integral member of our team, this position will be responsible for assisting in the oversight of club operations to ensure an…
Added 1 month ago
Planet Fitness - Assistant General Manager - Malvern
Taymax Group
Toronto, ON
Full-time
We are looking for an Assistant Manager to join our team! As an integral member of our team, this position will be responsible for assisting in the oversight of club operations to ensure an…
Added 1 month ago
Planet Fitness - Assistant General Manager - Full Time - Bowmanville
Taymax Group
Bowmanville, ON
Full-time
We are looking for an Assistant Manager to join our team! As an integral member of our team, this position will be responsible for assisting in the oversight of club operations to ensure an…
Added 9 days ago
Assistant Manager
Rocky View Foundation
AB
Full-time
The Assistant Manager is responsible for assisting the Lodge Manager in the overall operations, management, and supervision of the lodge. This role ensures the provision of high-quality…
Added 2 hours ago
Food & Beverage Porter (Part Time)
AccorHotel
Edmonton, AB
Part-time
Reporting to the Assistant Restaurant Manager, responsibilities and essential job functions include but are not limited to the following:
Added 2 hours ago
Confederation Lounge Server (Casual)
AccorHotel
Edmonton, AB
Part-time
Reporting to the Assistant Outlets Manager, responsibilities and essential job functions include but are not limited to the following:
Added 14 hours ago
Forklift Operator - Contract
Lush Handmade Cosmetics
Toronto, ON
The Forklift Operator is responsible for the transport, retrieval, and storage of pallets within the warehouse/facility. You will be accountable for the safe and efficient operation of the…
Added 19 hours ago
Domestic Services Assistant
VMCH
Pakenham, ON
Temporary
Ensure common living areas, hallways and all other areas of the facility (including front entrance courtyards, verandas) are maintained in a clean and tidy and safe condition
Added 20 hours ago
Assistant Front Manager (Full Time)
AccorHotel
Edmonton, AB
$42,500 to $62,000 CAD / year
Full-time
…for our guests. Showcase your interpersonal strengths as an Assistant Front Office Manager, where you will lead, train, and recognize your team in support of exceptional guest…
Added 1 day ago
(CAN) Leader de nuit
Walmart Canada
Rivière-du-Loup, QC
Full-time
Assists in providing direction and coordinating overnight stocking activities based on communicated priorities from the Overnight Assistant Manager and the daytime management team.
Added 3 days ago
Assistant(e) Responsable du Spa / Assistant Spa Manager
Four Seasons Hotels and Resorts
Montreal, QC · Four Seasons Montreal
Full-time
L’assistant(e) responsable du spa Guerlain fait partie de l'équipe de gestion et gère les activités quotidiennes du spa, du centre de remise en forme et du centre de bien-être.
Added 5 days ago
Assistant Maintenance Manager
JLL
Cambridge, ON
Full-time
The Assistant Maintenance Manager leverages leadership skills and technical knowledge to lead a team of maintenance mechanics, working in conjunction with robotics, and controls systems…
Added 1 day ago
Circulation Assistant
The University of British Columbia
Vancouver, BC
$4,281 to $4,386 CAD / month
Part-time
Works under the direct supervision of the Public Services Supervisor and the general direction of the Manager, Koerner Library. Works cooperatively with Koerner Library Assistants and…
Added 4 days ago
Event Supervisor, Venue Presentation
MLSE (Maple Leaf Sports & Entertainment Partnership)
Toronto, ON · Coca-Cola Coliseum
Part-time
Reporting to the Assistant Manager of Housekeeping, you will be jointly responsible for BMO Field & Coca-Cola Coliseum’s overall cleanliness, detail, servicing, resources, care, and…

WELL Health Technologies Corp

Executive Assistant & Office Manager

Toronto, ON, Canada

Pay: Salary Range: $90,000-$100,000
Posting language: English
Posted: Aug 14, 2026

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Original job description

Entity: WELL Health Technologies Corp.

Position Title: Executive Assistant & Office Manager

Salary Range: $90,000-$100,000

Job Class: Full Time / Permanent

Work Location: Toronto, Ontario (Office Address: 77 King St West Toronto)

About the Company:

WELL Health Technologies Corp. is a fast-growing, technology-enabled healthcare company dedicated to improving health outcomes by empowering healthcare practitioners with innovative digital tools and services. As Canada’s largest owner and operator of outpatient medical clinics, WELL also provides industry-leading virtual care, electronic medical records (EMR), practice management, and digital health solutions that support healthcare providers and patients across North America.

WELL, is publicly traded on the Toronto Stock Exchange under the symbol "WELL". To learn more about the company, please visit: www.well.company.

Position Summary:

As WELL continues to grow, we are building a dynamic Toronto office that brings together our people, leaders, and culture and supports greater collaboration across the organization.

We are seeking a highly organized, proactive, and resourceful Executive Assistant & Office Manager to join our Toronto team. Reporting directly to the Chief Operating Officer (COO), this role combines high-level executive support with ownership of the day-to-day operations and overall experience of our Toronto office.

The successful candidate will be a trusted partner to the COO and other executives, and a key contributor to creating a professional, welcoming, and well-run workplace. This role is ideal for someone who thrives in a fast-paced, entrepreneurial environment, exercises sound judgment and discretion, anticipates needs, takes initiative, and enjoys balancing executive support with hands-on office management.

What you’ll own:

Provide executive support to the COO and Executive team, including complex calendar management, meeting coordination, scheduling, and prioritization of competing commitments.
Arrange domestic and international travel, including accommodations, transportation, and detailed itineraries.
Prepare and process expense reports, correspondence, presentations, reports, and other executive materials.
Anticipate the executives’ needs, proactively resolve scheduling conflicts, and help ensure priorities, commitments, and follow-ups are effectively managed.
Coordinate with internal teams, senior leaders, external partners, and other stakeholders on behalf of the executives, handling sensitive and confidential information with discretion.
Take ownership of the day-to-day operations and overall experience of the WELL Toronto office, ensuring the workplace is organized, professional, welcoming, and running smoothly.
Serve as the primary point of contact for office-related matters, including vendors, building management, service providers, and other workplace partners.
Coordinate and support executive and onsite meetings, leadership visits, office events, team gatherings, and employee engagement activities.
Act as reception to occasional client, customer, and government visitors at the office and greet and manage guests/visitors as required.
Manage office operations, including supplies, equipment, maintenance, deliveries, meeting rooms, visitors, and other workplace requirements.
Proactively identify opportunities to improve the office experience, processes, organization, and operational efficiency.
Partner effectively across the organization and support special projects and ad hoc initiatives as required in a fast-paced, evolving environment.

What you bring:

10+ years of progressive experience encompassing both Executive Assistant and Office Manager responsibilities, including significant experience directly supporting senior executives and independently managing office operations.
Proven ability to manage complex and competing priorities while operating effectively in a fast-paced, entrepreneurial environment.
Exceptional organizational and time-management skills, with strong attention to detail and a high level of follow-through.
Excellent written and verbal communication skills, with sound judgment, professionalism, discretion, and demonstrated experience handling sensitive and confidential information.
A proactive, solutions-oriented mindset with the ability to anticipate needs, take initiative, solve problems, and operate with a high degree of independence.
Strong interpersonal skills and the ability to build trusted relationships and work effectively with executives, employees, and external stakeholders.
Demonstrated experience coordinating complex executive calendars, domestic and international travel, meetings, events, and office operations.
Strong proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
Flexibility and adaptability, with the ability to remain composed and effective as priorities shift in a growing organization.
Ability to work onsite at WELL’s downtown Toronto office.

Compensation & belonging:

The salary for this position falls within a defined range and will be determined based on several factors, including the candidate’s experience, qualifications, skills, and the needs of the organization. At WELL, we are committed to fair and equitable compensation and aim to provide a competitive salary that reflects the value and expertise of the successful candidate.

WELL is committed to fostering a diverse, inclusive, and accessible workplace. We welcome and celebrate the diversity of applicants and team members across abilities, race, gender identity, sexual orientation, and experience. We strive to create an environment where differences are valued and contribute to our collective success – this is the WELL Way.

This recruitment process uses automated tools, including artificial intelligence, to help review applications. Qualified human decision-makers review these results and make all final hiring decisions.

A great place to grow:

WELL has been independently certified as a Great Place to Work® by the Great Place to Work Institute® Canada, reflecting our commitment to a culture rooted in trust, inclusivity and employee well-being.

Learn more: well.company | stories.well.company | sustainability-impact report

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More about this job

Responsibilities

The role involves providing high-level executive support to the COO and leadership team while managing daily office operations. Responsibilities include complex scheduling, travel arrangements, vendor coordination, and ensuring a professional and efficient workplace environment.

Requirements

Candidates must have 10+ years of progressive experience in both executive assistant and office management roles. Strong organizational skills, proficiency in Microsoft Office, and the ability to work onsite in Toronto are required.

Skills

Executive support
Calendar management
Office management
Travel coordination
Expense reporting
Stakeholder management
Event coordination
Vendor management
Microsoft Office
Outlook
Word
Excel
PowerPoint
Teams
Communication
Problem solving

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Office Manager
Healthcare
Digital Health
Operations
Calendar Management
Travel Planning
Expense Management
Vendor Relations
Event Planning
Microsoft Office
Outlook
Word
Excel
PowerPoint
Teams
Stakeholder Engagement
Administrative Support
Facility Management
Professionalism
Discretion
Time Management
Problem Solving
Entrepreneurial Environment
Toronto
WELL Health Technologies

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