Accounting Administrator

The Opportunity

Wendy Ellen Inc. is looking for an experienced, organized, and dependable Accounting Administrator on behalf of an established Calgary-based business in the Foothills industrial Area.

The Accounting Administrator is a hands-on professional who enjoys accounting, works well with others, and takes pride in accuracy, organization, and getting things done.

This is a varied position combining day-to-day accounting responsibilities, inventory administration, and general office support. The successful candidate will be approachable, willing to ask questions, comfortable resolving issues with coworkers, and flexible in assisting with other administrative duties when required.

Key Responsibilities

Accounting and Financial Administration

• Process payroll accurately and on time.
• Prepare and process customer invoices.
• Manage accounts payable, including supplier invoices and payments.
• Assist with accounts receivable and payment tracking.
• Participate in bank and account reconciliations, helping identify and resolve discrepancies.
• Maintain accurate financial records and supporting documentation.
• Assist with routine accounting reports and recordkeeping.

Inventory Management

• Assist with inventory management, tracking, and recordkeeping.
• Monitor inventory transactions and help reconcile discrepancies.
• Communicate with coworkers to ensure inventory records are accurate and up to date.

Communication and General Administration

• Proactively approach coworkers to ask questions, clarify information, and address work-related issues.
• Communicate professionally with management, suppliers, and team members.
• Assist with data entry, filing, document management, and other office activities.
• Perform additional administrative duties from time to time as required.
• Support improvements to accounting and administrative processes.

Qualifications and Experience

We are particularly interested in candidates who have:

• Practical experience processing payroll, invoicing, and accounts payable.
• Experience with inventory management or inventory administration.
• At least 3-5 years of accounting administration, bookkeeping, or related experience.
• 3-5 years of QuickBooks experience
• Experience participating in bank and account reconciliations.
• Proficiency with Microsoft Excel and accounting software.
• Strong attention to detail, accuracy, and organizational skills.
• Good communication and interpersonal skills.
• An entrepreneurial mindset
• Confidence approaching coworkers to ask questions and resolve issues.
• A flexible, cooperative attitude and willingness to assist with general administrative duties.
• An interest in learning new technology and improving work processes.

The Ideal Candidate

You are dependable, organized, approachable, and comfortable working in a team-oriented environment.

You take responsibility for your work, communicate openly, and are not afraid to ask questions when something needs clarification.

You understand that being part of a successful team sometimes means stepping outside your regular responsibilities to help others.

Above all, you bring a positive attitude, practical accounting experience, and a willingness to contribute to the overall success of the business.

What We Offer

• Competitive hourly compensation of $25–$28, depending on experience.
• Benefits
• Full-time employment.
• An established Calgary-based business.
• A collaborative and supportive workplace.
• A varied role combining accounting and administrative responsibilities.
• Opportunities to contribute to improved processes and operational efficiency.

How to Apply

If you have hands-on accounting administration experience, enjoy working with people, and are comfortable taking on a variety of responsibilities, we encourage you to apply.

Please submit your resume through LinkedIn.

Wendy Ellen Inc. is conducting this confidential recruitment on behalf of our client. The employer's identity will be shared with qualified candidates as the recruitment process progresses.

We thank all applicants for their interest. Only candidates selected for further consideration will be contacted.