Closed listing
Administrative Assistant
- Fort St. John, BC, Canada
Full-time
This opening has closed.
The original listing is kept below for reference.
Job details
- Job type
- Full-time
- Closing date
- Posting language
- English
- Posted
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Search current openingsOriginal job description
Archived listing. The details below describe a past opening.
Role Description The Administrative Assistant is a full-time, on-site role based in Fort St John, BC, supporting daily office operations and project teams. This position manages incoming calls and correspondence, schedules meetings and travel, and maintains calendars for leaders and project staff. The role includes organizing and updating records, preparing documents and reports, and handling data entry with attention to detail. The Administrative Assistant will coordinate office supplies and logistics, assist with filing and document control, and support executive administrative tasks as required. The individual will collaborate closely with internal teams and external partners to ensure smooth communication and efficient administrative processes.
Qualifications
- Strong Administrative Assistance and Executive Administrative Assistance skills to support leaders and project teams.
- Professional Phone Etiquette and Communication skills for interacting with clients, vendors, and colleagues.
- Solid Clerical Skills, including filing, data entry, document preparation, and record management.
- Proficiency with office software (e.g., Microsoft Office or equivalent) and basic digital tools.
- Excellent organizational abilities, time management, and attention to detail in a fast-paced environment.
- Ability to work on-site in Fort St John, BC, and collaborate effectively with diverse team members.
- Previous experience in an administrative or office support role; experience in energy or industrial sectors is an asset.
- High school diploma or equivalent; additional administrative or business coursework or certification is beneficial.
More about this job
Responsibilities
Manage calls and correspondence, schedule meetings and travel, maintain calendars, and prepare documents, reports, and data entries. Coordinate office supplies and logistics, maintain records and filing systems, support executive administrative tasks, and facilitate communication with internal teams and external partners.
Requirements
Requires administrative or office support experience, strong organizational and communication skills, attention to detail, and proficiency with office software and basic digital tools. A high school diploma or equivalent is required; additional administrative or business coursework or certification is beneficial, and energy or industrial experience is an asset.
Skills
- Administrative Assistance
- Executive Administrative Assistance
- Phone Etiquette
- Communication
- Clerical Skills
- Filing
- Data Entry
- Document Preparation
- Record Management
- Microsoft Office
- Organization
- Time Management
- Attention To Detail
- Calendar Management
- Travel Coordination
- Document Control
Visa sponsorship
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Categories
- Administrative
- Energy
- Management & Leadership
- Consulting
Keywords
- Administrative Support
- Executive Administration
- Office Operations
- Project Teams
- Phone Etiquette
- Correspondence
- Meeting Scheduling
- Travel Coordination
- Calendar Management
- Record Management
- Document Preparation
- Report Preparation
- Data Entry
- Office Supplies
- Office Logistics
- Filing
- Document Control
- Microsoft Office
- Digital Tools
- Oil And Gas
- Energy Consulting
- Project Management
- Well Planning
- Drilling
- Completion
- Construction
- Operational Safety