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Added 9 hours ago
Omnichannel & Sales Assistant - Sydney Australia
Club Med
Sydney Indian Reserve No. 28A, NS · Sydney, NS
Internship
Call centre support: Produce performance and incentive reporting, coordinate training plans with BDMs, transport, regional and GMDt teams, contribute to quality assurance assessments, and…
Added 16 hours ago
Manager - Guest Experience
Sheraton Hotels & Resorts
Toronto, ON
Full-time
Supervises all areas of the Front Office in the absence of the Front Office or Assistant Front Office Manager.
Added 20 hours ago
Assistant Produce Manager
Farm Boy Inc.
Mississauga, ON
$21 CAD / hour
Full-time
You’ll work alongside the Department Manager to help deliver standout service and operational excellence that reflect Farm Boy’s commitment to the best fresh shopping experience. Through…
Added 20 hours ago
Assistant Produce Manager
Farm Boy Inc.
Ottawa, ON
$20.5 CAD / hour
Full-time
You’ll work alongside the Department Manager to help deliver standout service and operational excellence that reflect Farm Boy’s commitment to the best fresh shopping experience. Through…
Added 20 hours ago
Assistant Communications Manager
REEL CANADA
Toronto, ON
Full-time
REEL CANADA is hiring a full-time Assistant Manager to join our communications department starting in October 2026.
Added 20 hours ago
Assistant Produce Manager
Farm Boy Inc.
Ottawa, ON
From $20.5 CAD / hour
Full-time
You’ll work alongside the Department Manager to help deliver standout service and operational excellence that reflect Farm Boy’s commitment to the best fresh shopping experience. Through…
Added 21 hours ago
Senior Fund Accountant
BNP Paribas
Montreal, QC
Full-time
…oversight of fund operations to maintain client trust. The Assistant Manager serves as a dependable back-up to the supervisor and works closely with the Fund Accounting team to foster…
Added 1 day ago
Assistant Hotel Manager
Sunshine Village Corporation
Banff, AB
The Assistant Hotel Operations Manager ensures outstanding guest experiences by supporting the Hotel Operations Manager’s oversight of the Resort’s alpine, slope-side hotel, the Sunshine…
Added 1 day ago
White Light Technician
Magna International
Brampton, ON
Full-time
· Produce and present measurement reports/results
Added 1 day ago
White Light Technician
Magna International
Brampton, ON
Full-time
Produce and present measurement reports/results
Added 1 day ago
Operations Supervisor (Night Shift)
McKesson
Brampton, ON
Full-time
Certain responsibilities that are typically associated with a job as Director, Manager or Supervisor are included. Duties are generally included but are not limited to the following;
Added 1 day ago
Research Assistant 2 - TAY Cohort Study
CAMH
Toronto, ON
CAMH is seeking a full-time, contract (12 months) Research Assistant 2 to support the Toronto Adolescent and Youth (TAY) Cohort Study and related substudies. The TAY Cohort Study aims to…
Added 2 days ago
Regulatory Advisor
Government of Alberta
Edmonton, AB
Reporting to the Manager, Professional Assurance, this position analyzes complaints of alleged unprofessional conduct and professional incompetence against Alberta certificated teachers and…
Added 2 days ago
Prosecutions Coordinator
City of Brampton
Brampton, ON
Temporary
Reporting to the Legal Counsel & Manager, Prosecutions, this position provides legal administrative support, and maintains efficient operations for professional paralegal staff primarily…
Added 23 days ago
Produce Assistant Department Manager Full Time Day
Loblaw Companies Limited
Mississauga, ON
Full-time
Added 14 days ago
Produce Assistant Department Manager Part Time Day
Loblaw Companies Limited
Calgary, AB
Part-time
Added 11 days ago
Produce Assistant Department Manager Full Time Day
Loblaw Companies Limited
Lower Sackville, NS
Full-time
…give excellent customer service and memorable experiences. Our Assistant Department Managers are dedicated people leaders who navigate us to providing the best in-store experience for…
Added 8 days ago
Produce Assistant Department Manager Full Time Day
Loblaw Companies Limited
Dieppe, NB
Full-time
…give excellent customer service and memorable experiences. Our Assistant Department Managers are dedicated people leaders who navigate us to providing the best in-store experience for…
Added 5 days ago
Administrative Assistant
QuadReal Property Group
Vancouver, BC
Full-time
…marketing, and management of Oakridge Park. Reporting to the General Manager – Guest and Tenant Services, this position will support the management team and ensure the office functions run…
Added 4 days ago
Administrative Assistant
QuadReal Property Group
Vancouver, BC
Full-time
…marketing, and management of Oakridge Park. Reporting to the General Manager – Guest and Tenant Services, this position will support the management team and ensure the office functions run…
Added 4 days ago
LOGISTICS ASSISTANT - PART-TIME (25H/WEEK) - LONDON - ON-SITE
GreenShield
Mississauga, ON
$43,721 to $68,706 CAD / year
Support the Manager, Logistics and Warehouse and Pharmacy Manager in continuous improvement and optimization of shipping/receiving and logistics processes at GreenShield Pharmacy
Added 5 days ago
PHARMACY COORDINATOR - ON-SITE - BURNABY
Green Shield Canada
Burnaby, BC
GreenShield is seeking a Pharmacy Coordinator (known internally as Pharmacy Assistant) who is passionate about helping people, communicating clearly, and taking ownership of administrative…
Added 5 days ago
LOGISTICS ASSISTANT - PART-TIME (25H/WEEK) - LONDON ON-SITE
Green Shield Canada
London, ON
Part-time
Support the Manager, Logistics and Warehouse and Pharmacy Manager in continuous improvement and optimization of shipping/receiving and logistics processes at GreenShield Pharmacy
Added 5 days ago
Fresh Sort Lead
Greater Vancouver Food Bank
Burnaby, BC
Full-time
Run daily High-5 meetings for assigned team members and translate priorities from the Warehouse Assistant Manager into clear daily work plans.
Added 4 days ago
Records Assistant
Westbank First Nation
Kelowna, BC
Full-time
The Records Assistant applies technical skills in the preparation, classification, scanning and indexing of documents using the Electronic Document Management System. The Records Assistant…

Westbank First Nation

Records Assistant

Kelowna, BC, V1Z 3J2, Canada

Pay: The median salary or this position is $54,336
Job type: Full-time
Posting language: English
Posted: Sep 18, 2026

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Original job description

Located within the traditional unceded territory of the syilx people, Westbank First Nation is a progressive and prosperous self-governing First Nation. The Okanagan Valley truly has it all, including a great climate, stunning scenery, world-class ski resorts, golf courses, wineries and beaches.

Westbank First Nation values diversity and we are committed to creating a healthy, strong and vibrant community through programs and services that promote physical, mental, emotional and spiritual well-being and healing. Come join our team and become part of an innovative and rewarding place to work.

POSITION SUMMARY

The Records Assistant applies technical skills in the preparation, classification, scanning and indexing of documents using the Electronic Document Management System. The Records Assistant is responsible for operating digital image scanning equipment to capture quality, readable images efficiently and consistently while meeting all internal and external requirements, including Canadian legal and evidence standards.

EDUCATION/EXPERIENCE

Records and Information Management or Office Assistant Certificate preferred
One to two years’ experience with digital imaging scanners preferred
Knowledge and experience with imaging, storing, arranging, indexing and classifying records is preferred
Experience working within a First Nation Government/Community considered an asset
Equivalent combination of education, training and experience may be considered

REQUIREMENTS

Criminal Record Check with results acceptable to WFN
Maintains a high level of confidentiality and uses discretion on all matters relating to the affairs of the Westbank First Nation.

JOB DUTIES/RESPONSIBILTIES

Performs imaging and digitizing activities in support of the Records and Information Management (RIM) Program and project objectives
Operates the scanning equipment to produce quality, readable imaged files efficiently and consistently by following established procedures and quality control measures
Prepares and classifies documents for scanning
Scans and indexes documents using the Electronic Document Management System
Ensures data consistency by following established data entry practices and conventions
Updates and maintains paper and electronic files to ensure integrity and accessibility of documents as well as routing and distributing documents
Analyzes, processes and distributes incoming and outgoing mail and originals that need to be retained
Operates with competency the operation and routine maintenance of the scanners and associated equipment
Performs routine tasks in order required and pays attention to detail and accuracy
Identifies conflicting task instructions and notifies supervisor
Analyzes and determines where a new automated workflow or revised business process would benefit a WFN employee or department
Support the SRIM to develop, configure, and maintain automated workflows or business processes supported by the RIM department
Supports all staff in learning to use the Electronic Document Management System by demonstrating proficiency in using the system, providing training, on call assistance and responding to questions from end users or redirecting to subject matter experts as appropriate
Identifies, documents, and provides input to management related to business processes to improve the quality of the RIM program
Provides advice and assists other departments in establishing and maintaining their records in a manner consistent with the centralized record system
Applies written and oral instructions consistently
Keeps records storage areas organized, clean and neat
Demonstrates an excellent use of critical thinking and judgement while adhering to the Affirmation of Office and Confidentiality in accordance with section 4.3 of the WFN Personnel Policy, especially within the EDRMS. Also maintain effective communication and active listening, facilitate and provide optimal client services thereby reducing the possibility of misunderstandings and/or conflict where possible
Performs all duties and responsibilities in accordance with Westbank First Nation policies, standards and procedures, and as directed by the Enterprise Content Manager

KNOWLEDGE/SKILLS/ABILITIES

Friendly, personable, and professional
Requires strong computer skills including working knowledge of desktop office software (Windows) and demonstrated competency in proofreading
Ability to work quickly and efficiently as a team or independently
Ability to extract information from documents
Attention to detail and ability to apply written and oral instructions consistently
Will be required to sit/stand for extended periods of time focusing on the task in front of them
Must be able to lift standard record boxes (typically 35 to 50 lbs.) not to exceed government or labor requirements.

The median salary or this position is $54,336

Westbank First Nation offers a competitive and thoughtfully designed total rewards package that reflects our commitment to employee wellbeing and long-term success. In addition to a competitive base salary, employees are eligible to participate in the Municipal Pension Plan, a defined benefit pension plan with a 9.31% employer contribution following the eligibility period along with comprehensive extended health and dental coverage.

Our unique and generous flexible time-off provisions are designed to promote work–life–family balance and overall wellness. At WFN, we also prioritize continuous growth and leadership development by investing in meaningful education and professional development opportunities that support both individual advancement and organizational excellence.

To learn more about Westbank First Nation please visit our website at https://www.wfn.ca.

All applications must be submitted through our Employment Opportunities page. Ensure you attach your cover letter and resume. Incomplete or late submissions will not be accepted.

This opportunity will close at midnight on Sunday, October 4, 2026

While we recognize the value of diversity in the workplace and welcome applications from people of all backgrounds, preference will be provided to qualified WFN Members & Indigenous applicants.

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More about this job

Responsibilities

The Records Assistant is responsible for preparing, scanning, and indexing documents into the Electronic Document Management System while ensuring data integrity. They also support the department by maintaining physical and electronic files, developing automated workflows, and providing training to staff.

Requirements

Candidates should have a Records and Information Management or Office Assistant Certificate and one to two years of experience with digital imaging scanners. The role requires the ability to lift up to 50 lbs and pass a criminal record check.

Skills

Records management
Digital imaging
Scanning equipment operation
Data entry
Document indexing
Electronic Document Management System
Proofreading
Attention to detail
Critical thinking
Confidentiality
Communication
Active listening
Client services
Workflow automation
Records classification

Benefits

Municipal Pension Plan
Extended health coverage
Dental coverage
Flexible time-off
Professional development opportunities

Visa sponsorship

Not detected in the job text

Keywords

Records Management
Digital Imaging
Scanning
Indexing
Electronic Document Management System
Data Entry
Workflow Automation
Records Classification
Document Digitization
Quality Control
Records Storage
Administrative Support
Government
First Nation
Municipal Pension Plan
Confidentiality
Critical Thinking
Proofreading
Office Software
Windows

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