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Westcliff Management Ltd

Administrative Assistant - Kingsway Mall

AB, Canada
Edmonton, AB, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Dec 3, 2026
Experience: 2+ years of administrative experience, preferably in an office, accounting, or property management environment.
Working hours: 37.5 hours per week
Posting language: English
Posted: Nov 3, 2026

Original job description

The Westcliff Group Of Companies Is One Of Canada’s Largest Privately Owned, Fully Integrated, Commercial Real Estate Development, Management And Ownership Group. We Are Presently Looking To Fill The Position Of

Administrative Assistant – Edmonton, AB

The Opportunity

We are seeking a detail-oriented and organized Administrative Assistant to support the day-to-day operations of our property management office. This role provides administrative, accounting, and reception support, while helping ensure the efficient operation of the office and timely completion of financial and reporting processes.

Key Responsibilities

Process accounts payable invoices, maintain supporting documentation, and assist with vendor inquiries.
Assist with monthly accrual tracking and other accounting-related processes.
Set up and maintain vendor records and supporting documentation.
Receive, track, and process cheque deposits.
Provide reception coverage, including greeting visitors, answering phones, and distributing mail.
Coordinate office supplies, meeting minutes, filing systems, and general office administration.
Communicate effectively with internal departments, vendors, and external stakeholders.
Assist with special projects and other administrative duties as required.

Qualifications

2+ years of administrative experience, preferably in an office, accounting, or property management environment.
Strong organizational skills and exceptional attention to detail.
Advanced proficiency in Microsoft Excel and strong working knowledge of Microsoft Office, including Outlook and Word.
Experience with Yardi Voyager or similar property management software is considered an asset.
Experience with Foxit PDF Editor, Adobe Acrobat Pro, or similar document management software is considered an asset.
Strong written and verbal communication skills, with the ability to communicate professionally and effectively with internal and external stakeholders.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Professional, collaborative, and customer service-oriented approach.

What We're Looking For

The ideal candidate is proactive, dependable, and highly organized, with strong Excel and communication skills and the ability to work independently while contributing to a collaborative team environment. A commitment to accuracy, responsiveness, and excellent administrative support is essential for success in this role.

Full-time | Monday to Friday | 37.5 hours per week | In-office

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More about this job

Responsibilities

Process accounts payable invoices, maintain vendor documentation, assist with accrual tracking, and handle cheque deposits. Provide reception and general office support, coordinate supplies and records, communicate with stakeholders, and assist with special projects.

Requirements

Requires at least two years of administrative experience, strong organizational skills, attention to detail, and advanced Microsoft Excel proficiency. Candidates should communicate professionally, manage competing priorities, and meet deadlines; experience with property management and document management software is an asset.

Skills

Accounts Payable
Invoice Processing
Accrual Tracking
Vendor Records Management
Cheque Deposit Processing
Reception
Microsoft Excel
Microsoft Office
Outlook
Word
Yardi Voyager
Foxit PDF Editor
Adobe Acrobat Pro
Written Communication
Verbal Communication
Organization

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Property Management
Real Estate
Accounts Payable
Invoice Processing
Accrual Tracking
Vendor Records
Cheque Deposits
Reception
Office Administration
Microsoft Excel
Microsoft Office
Outlook
Word
Yardi Voyager
Foxit PDF Editor
Adobe Acrobat Pro
Document Management
Financial Reporting
Filing Systems
Meeting Minutes
Customer Service
Stakeholder Communication
Deadline Management

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