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Added 1 day ago
M
Property Administrator
Morguard
Toronto, ON
- Full-time
…integrated real estate organization, we offer exposure to a diverse portfolio that includes office, industrial, retail, and multi‑suite residential properties across North America. Our team…
Added 1 day ago
SW
Portfolio Administrator
Scotia Wealth Management
Toronto, ON
- Full-time
Additionally, the Portfolio Administrator will support and deliver upon the market and regional goals of operational excellence through ongoing review and enhancement of processes,…
Added 1 day ago
WR
After School Support - LTO - 10 hrs per week
Waterloo Region District School Board
Elmira, ON
- Full-time
Applications and supporting documentation stating qualifications and experience, and proof of Standard First Aid with CPR Level C/AED must be included in your portfolio .
Added 1 day ago
Systems Administrator - Dev Ops
University of Toronto
Toronto, ON
…librarians, developers, and systems staff supports a broad portfolio of services spanning research and member services, data and geospatial services, digital collections, and digital…
Added 1 day ago
Portfolio Administrator
Scotiabank
Toronto, ON
Additionally, the Portfolio Administrator will support and deliver upon the market and regional goals of operational excellence through ongoing review and enhancement of processes,…
Added 1 day ago
Manager, Marketing Automation
Freedom Mobile
Toronto, ON
Portfolio of campaigns and journeys you personally built and launched
Added 1 day ago
TC
Firewall Administrator Palo Alto
Tata Consultancy Services
Montreal, QC
- Full-time
…journeys for over 55 years. Its consulting-led, cognitive-powered portfolio of business, technology, and engineering services and solutions is delivered through its unique Location…
Added 1 day ago
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Senior Analyst, Marketing Delivery
TD
Toronto, ON
- Full-time
…Delivery team supporting the RESL (Real Estate Secured Lending) portfolio, your goal will be to design, execute, and measure campaign performance to drive acquisition, retention, and…
Added 1 day ago
Financial Reporting Analyst
SGGG Fund Services Inc.
Toronto, ON
SGGG Fund Services is Canada’s largest independent administrator of alternative funds with over $120 billion (CAD) under administration. Using Diamond, our proprietary fund administration…
Added 1 day ago
BB
Subcontract Administrator
Bosch Building Technologies North America
BC · British Columbia, Canada
- Full-time
Job Summary: Subcontractor Administrator supports subcontractor onboarding, contract administration, and compliance management, including agreements, documentation, and invoicing. Serves as…
Added 1 day ago
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Property Administrator
SPE - Serruya Private Equity
Vaughan, ON
- Full-time
The Property Administrator supports the day-to-day administrative and financial operations of a retail property within the Serruya Private Equity portfolio. Working closely with Property…
Added 1 day ago
CR
Regional Manager, Property Management – Western Canada
CT REIT
Calgary, AB
- Full-time
…(CFM), Certified Property Manager (CPM), Facility Management Administrator (FMA), Real Property Administrator (RPA), Certified Shopping Center Manager (CSM), Accredited Shopping Center…
Added 2 days ago
DC
Director, Indigenous Academic Initiatives
Douglas College
New Westminster, BC
- Full-time
…strategic leadership for Indigenization within the Academic portfolio. Working collaboratively with campus partners, this position is responsible for overseeing and providing leadership for…
Added 2 days ago
CC
Manager of Supply Chain
Canadian College of Health Leaders - Northwestern Ontario Chapter
Listowel, ON
- Full-time
HOURS OF WORK: Monday to Friday, 37.5 hours per week. Hours are subject to change based on operation requirements. Participation in the administrator-on-call schedule may be required.
Added 2 days ago
HO
Portfolio Administrator
Humans of HR
Calgary, AB
- $70,000 to $75,000 CAD / year
- Full-time
We’re recruiting on behalf of a well-established, independent investment counsel firm in Calgary for a Portfolio Administrator to join their Private Client team.
Added 2 days ago
Office Administrator
Westcorp
Edmonton, AB
Westcorp is seeking a capable Office Administrator for the Windsor Park Plaza/Lofts, comprising 752 rental units. The successful candidate is a front-line professional, providing support to…
Added 2 days ago
BB
Subcontract Administrator
Bosch Building Technologies
Vancouver, BC
- $75,000 to $85,000 CAD / year
- Full-time
Job Summary: Subcontractor Administrator supports subcontractor onboarding, contract administration, and compliance management, including agreements, documentation, and invoicing. Serves as…
Added 2 days ago
TP
Loan Operations Specialist
TDS Personnel
Toronto, ON
- $60,000 to $65,000 CAD / year
- Contract
Our client, a financial services firm with a focus on legal financing requires a Finance Administrator to join their team on a 12-month contract basis. This is a position whose primary…
Added 2 days ago
CC
New Accounts & Transfers Administrator
Cypress Capital Management Ltd.
Vancouver, BC
- Full-time
About the Role: New Accounts & Transfers Administrator
Added 2 days ago
AM
New Accounts & Transfers Administrator
AGF Management
Vancouver, BC · Cypress Capital, Vancouver, BC
- Full-time
About the Role: New Accounts & Transfers Administrator
Added 2 days ago
SUPERVISOR FACILITY & MECHANICAL SERVICES
City of Toronto
Central Huron, ON · Toronto, ON
…homes and community locations. Working closely with the Home Administrator and Home leadership, you will ensure safe, reliable 24/7 building operations that support resident care. You will…
Added 2 days ago
Contracts Administrator (Contract)
Trans Mountain
Calgary, AB
…values-driven individual to join our dynamic team as a Contracts Administrator (Contract). This position will provide contract administration and coordination support for Supply Chain…
Added 2 days ago
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Accounts Receivable Administrator
Altis
Toronto, ON · Etobicoke, ON
- $22 to $23 CAD / hour
- Contract
…property administration? We're looking for an Accounts Receivable Administrator to join an established residential property management organization in Etobicoke, supporting rent collection…
Added 2 days ago
CT
Regional Manager, Property Management – Western Canada
Canadian Tire Corporation
Calgary, AB · CT REIT Calgary
- Full-time
…(CFM), Certified Property Manager (CPM), Facility Management Administrator (FMA), Real Property Administrator (RPA), Certified Shopping Center Manager (CSM), Accredited Shopping Center…
Added 2 days ago
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Design Team Project Administrator
Boardwalk
Calgary, AB
- Full-time
At Boardwalk, our Design Team delivers some of the most visible projects across our portfolio, transforming leasing offices, fitness centres, resident lounges, community spaces, and outdoor…

Westcorp

Office Administrator

Edmonton, AB, Canada

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Job details

Posting language: English
Posted: Oct 22, 2026

Original job description

Westcorp is seeking a capable Office Administrator for the Windsor Park Plaza/Lofts, comprising 752 rental units. The successful candidate is a front-line professional, providing support to the property manager, maintenance, leasing and administrative teams to ensure industry-leading levels of customer service are provided to all stakeholders in the community. This position may require some extra hours from time to time, particularly at month-end, so the ability to work some weekends is required.

Working in property management is not just a job. It is a career dedicated to bettering people's lives. As property management specialists, we have the critical responsibility of being the caretaker of people's homes. This requires team members who are empathetic yet business-minded and can work in the property owner's best interests but handle resident queries and situations with finesse and kindness. This is an opportunity to build lasting relationships and create community. Are you emotionally intelligent? Do you possess extraordinary problem-solving abilities and excel at building strong relationships? If so, we are looking for you and would love to talk to you.

Who You Are:

You have an analytical mindset with the ability to identify and resolve issues promptly
You have exceptional attention to detail and accuracy
You are a strong communicator with proven conflict-resolution skills and collection abilities
You are an agile high-performer who can collaborate effectively and hustle independently
You are personable and have a positive, energetic attitude

Primary Key Responsibilities:

Provide operational support and general office administration to support the day-to-day management of the property.
Actively manage rent collections and accounts receivable for current and former residents, including monitoring outstanding balances, conducting follow-ups, reconciling accounts, and working toward the collection of all monies owed to the property.
Generate and analyze accounts receivable reports, track collection efforts, and provide regular updates to management on outstanding balances and collection progress.
Issue notices related to outstanding balances, NSF payments, credits, and other account matters, and conduct non-payment inspections as required.
Coordinate payment arrangements with former residents and escalate unresolved collection matters as necessary.
Coordinate resident billing, invoices, refunds, reversals, referrals, and account adjustments with the Property Accountant, ensuring accurate resident ledgers and charges.
Respond to resident inquiries regarding rent, payments, account balances, and billing discrepancies.
Manage resident move-ins within Yardi CRM and audit move-in procedures, resident documentation, and account information for accuracy and compliance.
Administer resident referrals, parking rentals, cancellations, and related records, ensuring accurate tracking and compliance with established procedures.
Code invoices through Yardi Elevate for Property Manager approval.
Provide reception and administrative backup as required, including office supplies, equipment, guest suite administration, Snaile parcel lockers, ButterflyMX entry systems, move-out packages, and the dog DNA program.
Ensure compliance with the Residential Tenancies Act, applicable legislation, Occupational Health and Safety requirements, and Westcorp Playbook policies.
Positively embrace Westcorp's Corporate Values and perform other duties as assigned by the Operations Manager.

Required Skills and Abilities:

Must be a high school graduate
Post-secondary education an asset
A minimum of two years of relevant experience preferred
Must be highly proficient in English written and verbal communication abilities
Must have the flexibility and be available to work the hours that can be irregular, as required by the business needs
Basic accounting knowledge is required (AP, AR, resident ledgers)
Familiarity with property management and residential leasing is preferred
Analytical mindset with the ability to identify and resolve issues promptly
Excellent organizational and time-management skills
Strong interpersonal and analytical skills
Exceptional communication ability
Ability to work with minimum supervision
Highly proficient in a variety of computer software packages. We utilize Microsoft Office (Excel, Word, Outlook) w/TEAMS, Yardi (RentCafe, Payscan, Voyager Plus), SharePoint (pre-offer computer skills test will be required)
Experience using Yardi or similar customer-engagement software & CRMs is an asset
Must be flexible and willing and can change roles, tasks or responsibilities as required
Ability to work with minimum supervision
Appearance must be neat, clean and polished
Must have own vehicle and valid driver's license
A security clearance is required upon offer of employment

Working at Westcorp:

Headquartered in Edmonton, Westcorp Property Management Inc. is a vertically integrated company that creates, invests in and manages residential, commercial, and hotel properties. Westcorp operates in Edmonton, Calgary, Kelowna, and Bonnyville, and they are committed to significant growth in the coming years. Based on its existing development land holdings, Westcorp confidently expects to double the size of its portfolio in the next 5-7 years.

Westcorp is proud to be an equal-opportunity workplace. We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or veteran status. If you have a disability or special need that requires accommodation, please let us know by completing this form.

Westcorp employs 200 people with decades of combined, extensive and successful experience. We provide our employees with a work environment that promotes professional and personal development.

Our approach to employee attraction and retention is straightforward: We want the best of the best. To attract the 'best of class' and the best new entrants to the real estate field, Westcorp provides:

- Our Westcorp Values of Integrity, Vitality, Accountability, Results, Collaboration, Learning, and Innovation
- Competitive wages
- Comprehensive benefits package including a Health Spending Account
- Employee Assistance Program
- Career Plan
- Recognition programs
- Professional development learning
- An exceptional work environment
- A mentoring culture

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More about this job

Responsibilities

The Office Administrator provides operational support for property management, including managing rent collections, accounts receivable, and resident inquiries. They also handle administrative tasks such as move-in coordination, invoice coding, and general office reception duties.

Requirements

Candidates must have a high school diploma and at least two years of relevant experience, with proficiency in Microsoft Office and property management software like Yardi. Strong communication, analytical skills, and the ability to work flexible hours including some weekends are required.

Skills

Office administration
Accounts receivable
Rent collection
Customer service
Conflict resolution
Data entry
Property management
Microsoft Office
Yardi
Time management
Analytical mindset
Communication
Attention to detail
Problem-solving
Interpersonal skills

Benefits

Health Spending Account
Employee Assistance Program
Career Plan
Recognition programs
Professional development learning

Visa sponsorship

Not detected in the job text

Keywords

Office Administrator
Property Management
Accounts Receivable
Rent Collection
Yardi
Microsoft Office
Customer Service
Residential Tenancies Act
Administrative Support
CRM
Invoicing
Conflict Resolution
Data Analysis
Operations Management
Leasing
Reporting
Compliance
SharePoint
RentCafe
Payscan
Voyager Plus
ButterflyMX
Snaile
Occupational Health and Safety

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